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#AIIM14	
  #AIIM14	
  
#AIIM14	
  
You	
  can’t	
  hug	
  a	
  cloud,	
  but	
  you	
  can	
  
embrace	
  cloud	
  compu4n...
#AIIM14	
  
Introduc4on	
  
§  Speaker	
  Background	
  
§  Land	
  O’Lakes	
  Overview	
  
	
  
#AIIM14	
  
What	
  Cloud	
  is	
  NOT	
  
§  The”	
  Cloud	
  
§  The	
  Internet	
  	
  
§  SaaS	
  
§  File	
  Shar...
#AIIM14	
  
Cloud	
  Compu4ng,	
  Defined	
  
§  Many	
  definiIons	
  	
  
§  NIST	
  definiIon:	
  NIST	
  DefiniIon:	
  C...
#AIIM14	
  
Further	
  Defini4on	
  
§  5	
  CharacterisIcs	
  of	
  Cloud	
  CompuIng	
  
§  On	
  Demand	
  Self-­‐Serv...
#AIIM14	
  
Even	
  Further	
  Defini4on	
  
§  3	
  Service	
  Models	
  of	
  Cloud	
  CompuIng	
  
§  SoYware	
  as	
 ...
#AIIM14	
  
And	
  yet	
  more	
  Defini4on	
  
§  Four	
  Deployment	
  Models	
  
§  Private	
  cloud,	
  	
  
§  Comm...
#AIIM14	
  
Addi4onal	
  Cloud	
  Background	
  
§  Cloud	
  StaIsIcs	
  
§  Recent	
  Rapid	
  Growth	
  
§  ConInued,...
#AIIM14	
  
Records	
  Management	
  	
  
or	
  Informa4on	
  Governance?	
  
§  Records	
  Management	
  Approach	
  to	...
#AIIM14	
  
Records	
  Management	
  	
  
or	
  Informa4on	
  Governance?	
  
§  InformaIon	
  Governance	
  Approach	
  ...
#AIIM14	
  
Informa4on	
  Governance	
  Considera4ons	
  
§  Regulatory	
  compliance	
  	
  
§  Ownership	
  of	
  the	...
#AIIM14	
  
Benefits	
  of	
  Cloud	
  Compu4ng	
  
§  Meets	
  current	
  generaIon	
  of	
  users’	
  expectaIons	
  
§...
#AIIM14	
  
Logis4cs	
  of	
  Cloud	
  Compu4ng	
  
§  NegoIate	
  those	
  contract	
  terms!	
  
§  Block	
  access	
 ...
www.aiim.org/infochaos	
  
Do	
  YOU	
  understand	
  the	
  business	
  	
  
challenge	
  of	
  the	
  next	
  10	
  year...
#AIIM14	
  
Ques4ons?	
  
THANK	
  YOU!	
  
Monica	
  Crocker,	
  CRM,	
  PMP,	
  CIP	
  
Corporate	
  Records	
  Manager,...
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You Can't Hug a Cloud, But you can Embrace Cloud Computing

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Records in the Cloud? My mother always said, “every problem is a people problem.” The Cloud is no different. It is not a technology issue; it is a challenge that can only be addressed with processes that are implemented by people. Cloud computing solutions bring new risks and challenges. Those can be managed. If you have a real business need that can be solved with a Cloud solution, addressing those challenges makes the effort worthwhile.

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Transcript of "You Can't Hug a Cloud, But you can Embrace Cloud Computing"

  1. 1. #AIIM14  #AIIM14   #AIIM14   You  can’t  hug  a  cloud,  but  you  can   embrace  cloud  compu4ng  Monica  Crocker,  CRM,  PMP,  CIP   Corporate  Records  Manager   Land  O’Lakes   @rec_rocker  
  2. 2. #AIIM14   Introduc4on   §  Speaker  Background   §  Land  O’Lakes  Overview    
  3. 3. #AIIM14   What  Cloud  is  NOT   §  The”  Cloud   §  The  Internet     §  SaaS   §  File  Sharing  Services  
  4. 4. #AIIM14   Cloud  Compu4ng,  Defined   §  Many  definiIons     §  NIST  definiIon:  NIST  DefiniIon:  Cloud  compuIng  is  a  model  for  enabling   ubiquitous,  convenient,  on-­‐demand  network  access  to  a  shared  pool  of   configurable  compuIng  resources  (e.g.,  networks,  servers,  storage,   applicaIons,  and  services)  that  can  be  rapidly  provisioned  and  released   with  minimal  management  effort  or  service  provider  interacIon.  This   cloud  model  is  composed  of  five  essenIal  characterisIcs,  three  service   models,  and  four  deployment  models.   §  What  it  is  NOT    
  5. 5. #AIIM14   Further  Defini4on   §  5  CharacterisIcs  of  Cloud  CompuIng   §  On  Demand  Self-­‐Service,     §  Broad  network  access,     §  Resource  pooling,     §  Rapid  elasIcity  and     §  Measured  service  
  6. 6. #AIIM14   Even  Further  Defini4on   §  3  Service  Models  of  Cloud  CompuIng   §  SoYware  as  a  Service  (SaaS),     §  PlaZorm  as  a  Service  (PaaS)  and     §  Infrastructure  as  a  Service  (IaaS)  
  7. 7. #AIIM14   And  yet  more  Defini4on   §  Four  Deployment  Models   §  Private  cloud,     §  Community  cloud,     §  Public  cloud  and     §  Hybrid  cloud  
  8. 8. #AIIM14   Addi4onal  Cloud  Background   §  Cloud  StaIsIcs   §  Recent  Rapid  Growth   §  ConInued,  Accelerated  Growth  Predicted   §  YOUR  ORGANIZATION  ALREADY  HAS  CONTENT   IN  A  CLOUD    
  9. 9. #AIIM14   Records  Management     or  Informa4on  Governance?   §  Records  Management  Approach  to  Cloud   CompuIng   §  Records  are  a  subset  of  InformaIon.     §  The  definiIon  of  a  “record”  is  a  constantly   moving  target   §  Technology  explosion  and  constant  regulatory   changes  makes  it  difficult/impossible  to  be   proacIve  
  10. 10. #AIIM14   Records  Management     or  Informa4on  Governance?   §  InformaIon  Governance  Approach  to  Cloud   CompuIng   §  All  your  organizaIon’s  informaIon  is  in  scope   §  Incorporates:     §  Federal  Rules  of  Civil  Procedure  (discovery)  and  other  regulaIons   §  Data  privacy   §  Intellectual  property   §  InformaIon  lifecycle  management  (defensible  disposiIon)   §  Findability  (taxonomy)   §  Business  process  transformaIon  
  11. 11. #AIIM14   Informa4on  Governance  Considera4ons   §  Regulatory  compliance     §  Ownership  of  the  informaIon     §  Transfer  of  the  informaIon  (to  and  from)  AND  the  associated  metadata   §  Return  of  the  informaIon  (to  and  from)  AND  the  associated  metadata   §  Vendor  subpoenas     §  InformaIon  lifecycle  management,  including  cerIfying  destrucIon   §  Legal  Holds   §  Security  –  in  the  cloud  and  in  transit   §  Increased  project  complexity  
  12. 12. #AIIM14   Benefits  of  Cloud  Compu4ng   §  Meets  current  generaIon  of  users’  expectaIons   §  Mobile  access   §  BYOD  support   §  CollaboraIon  with  External  Partners   §  Disaster  recovery/business  conInuity   §  Prevents  worse  informaIon  access  alternaIves  
  13. 13. #AIIM14   Logis4cs  of  Cloud  Compu4ng   §  NegoIate  those  contract  terms!   §  Block  access  to  “unauthorized”  cloud  storage?   §  IdenIfy  roles  and  responsibiliIes   §  Know  what  services  are  subcontracted   §  Review  your  insurance  coverage   §  Have  the  right  people  review  the  plan  
  14. 14. www.aiim.org/infochaos   Do  YOU  understand  the  business     challenge  of  the  next  10  years?   This  ebook  from  AIIM  President   John  Mancini  explains.  
  15. 15. #AIIM14   Ques4ons?   THANK  YOU!   Monica  Crocker,  CRM,  PMP,  CIP   Corporate  Records  Manager,  Land  O’Lakes   MLCrocker@landolakes.com   @ReC_Rocker   651-­‐271-­‐5833    
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