Reporte financiero - SDL 2013

1. T a k i n g t h e r o a d l e s s t r a v e l e d
T a k i n g t h e r o a d l e s s t r a v e l e d
FINANCIAL REPORT
SDL 2013

2. T a k i n g t h e r o a d l e s s t r a v e l e d
T a k i n g t h e r o a d l e s s t r a v e l e d
INTRODUCTION
SDL
was
the
first
conference
in
AIESEC
Peru
that
had
a
4
day
long
agenda.
Although
this
was
a
necessary
change,
it
presented
a
challenge
in
terms
of
logisAcs,
budgeAng
and
markeAng.
The
main
problem
lay
in
determining
a
fee
that
was
both
affordable
for
the
delegates
and
that
would
cover
the
conference’s
expenses.
On
that
note,
the
Membership
CommiKee
decided
to
invest
S/.
5,000
soles
in
the
naAonal
educaAon
cycle
to
cover
certain
expenses.
The
main
goal
of
this
investment
was
to
decrease
the
fees
and
provide
assistance
to
more
delegates
(200
delegates).

3. T a k i n g t h e r o a d l e s s t r a v e l e d
T a k i n g t h e r o a d l e s s t r a v e l e d
PROJECTED BUDGET
Counts
INCOMES
Value
Amount
Total
Delegates
S/.
35,027.50
Delegates
Fee
S/.
215.00
192
S/.
35,027.50
EB
+
TLP
S/.
210.00
149
S/.
31,290.00
NST
S/.
157.50
19
S/.
2,992.50
MC,
chair,
OC
S/.
0.00
24
S/.
0.00
Damage
Fee
S/.
5.00
149
S/.
745.00
Merchandising
S/.
1,186.00
SAckers
x100
S/.
1.00
72
S/.
72.00
Vasos
de
Shot
x100
S/.
1.50
216
S/.
324.00
Pulseras
de
goma
x
100
S/.
1.00
250
S/.
250.00
Polos
SDL
S/.
15.00
36
S/.
540.00
Total
Revenues
1
S/.
36,213.50
Counts
EXPENSES
Value
Amount
Total
Hotel
S/.
21,860.00
Hotel
S/.
69.30
200
S/.
13,860.00
CAFAE
(Auditorio)
S/.
160.00
50
S/.
8,000.00
Meals
S/.
13,216.00
Breakfast
S/.
9.44
200
Meals
4
S/.
9.44
200
S/.
7,552.00
Dinner
3
S/.
9.44
200
S/.
5,664.00
MC
Team
+
Chair
S/.
2,991.40
Buses
(Going)
S/.
507.40
1
S/.
507.40
Buses
(Returning)
S/.
708.00
3
S/.
2,124.00
Peajes
(ida
y
vuelta)
4
S/.
2.50
6
S/.
60.00
Movilidad
miembros
del
MC
(Facilitadores)
S/.
100.00
2
S/.
200.00
Gastos
generales
del
Chair
S/.
100.00
1
S/.
100.00
Conference
Materials
S/.
934.00
OC
transportaAon
S/.
100.00
1
S/.
100.00
Conference
Team
T-­‐Shirt
S/.
13.00
8
S/.
104.00
PrinAng
&
Copy
Costs
S/.
500.00
1
S/.
500.00
Other
Materials
S/.
50.00
1
S/.
50.00
RegistraAon
(Bracelet
+
Print)
S/.
180.00
1
S/.
180.00
Merchandising
S/.
1,660.00
SAckers
x100
S/.
1.00
120
S/.
120.00
Vasos
de
Shot
x100
S/.
1.00
360
S/.
360.00
Pulseras
de
goma
x
100
S/.
1.00
400
S/.
400.00
Polos
SDL
S/.
13.00
60
S/.
780.00
Total
Expenditures
1
S/.
40,661.40
Profit/Loss
1
-­‐4,448

4. T a k i n g t h e r o a d l e s s t r a v e l e d
T a k i n g t h e r o a d l e s s t r a v e l e d
EnAty
:
AIESEC
in
PERU
Invoice
date:
:
30th
of
July
2013
FEES
DEL
CONGRESO
LC
CONFERENCE
FEE
DAMAGE
FEE
TOTAL
TCS
TO
PAY
TCS
TO
RECEIVE
BALANCE
TO
PAY
AIESEC
CLUdeP
S/.
2,750
S/.
65
S/.
2,815
S/.
988
S/.
-­‐
S/.
3,803
AIESEC
CLUS
S/.
3,780
S/.
90
S/.
3,870
S/.
1,368
S/.
-­‐
S/.
5,238
AIESEC
PIURA
S/.
3,630
S/.
85
S/.
3,715
S/.
1,216
S/.
3,680
S/.
1,251
AIESEC
CLAQ
S/.
3,990
S/.
95
S/.
4,085
S/.
1,444
S/.
4,180
S/.
1,349
AIESEC
CUSCO
S/.
840
S/.
20
S/.
860
S/.
228
S/.
1,110
S/.
-­‐22
AIESEC
CLUL
S/.
4,200
S/.
100
S/.
4,300
S/.
1,520
S/.
-­‐
S/.
5,820
AIESEC
CLUC
S/.
4,410
S/.
105
S/.
4,515
S/.
1,596
S/.
-­‐
S/.
6,111
AIESEC
CLPA
S/.
5,670
S/.
135
S/.
5,805
S/.
2,052
S/.
-­‐
S/.
7,857
AIESEC
TACNA
S/.
420
S/.
10
S/.
430
S/.
152
S/.
480
S/.
102
AIESEC
TRUJILLO
S/.
840
S/.
20
S/.
860
S/.
228
S/.
600
S/.
488
AIESEC
CHICLAYO
S/.
840
S/.
20
S/.
860
S/.
304
S/.
800
S/.
364
AIESEC
UCSUR
S/.
210
S/.
5
S/.
215
S/.
76
S/.
-­‐
S/.
291
NSTs
S/.
2,993
S/.
71
S/.
3,064
S/.
-­‐
S/.
-­‐
S/.
3,064
TOTAL
FEE
INCOME
S/.
35,716
INCOMES
Vice
President
Finance
TaVana
León
VENTA
DE
MERCHANDISING
MERCHANDISING
UNITARY
PRICE
QUANTITY
TOTAL
BALANCE
SAckers
x100
S/.
1.00
58
S/.
58.00
Vasos
de
Shot
x100
S/.
1.50
97
S/.
145.50
Pulseras
de
goma
x
100
S/.
1.00
78
S/.
78.00
Polos
SDL
S/.
15.00
34
S/.
510.00
TOTAL
INCOME
MERCHANDISING
S/.
792

5. T a k i n g t h e r o a d l e s s t r a v e l e d
T a k i n g t h e r o a d l e s s t r a v e l e d
EXPENSES
Concepto
Pago
Monto
Fecha
CAFAE
S.A.
P.1
S/.
6,750
12/07/13
P.2
S/.
610
13/07/13
P.3
S/.
2,800
31/07/13
P.4
S/.
5,850
6/08/13
P.5
S/.
5,850
7/08/13
TOTAL
S/.
21,860
COMIDAS
Desayunos
S/.
1,250
7/08/13
Meal
P.1
S/.
3,908
13/07/13
Meal
P.2
S/.
3,908
5/08/13
Meal
P.3
S/.
5,894
8/08/13
TOTAL
S/.
14,960
MERCHADISING
SVckers
(
MC
Banderitas)
S/.
140
4/08/13
SVckers
(
I
am
an
AIESECer)
S/.
100
4/08/13
Pulseras
de
cinta
saVnada
S/.
90
4/08/13
Pulseras
de
silicona
S/.
300
4/08/13
Polos
del
congreso
x40
S/.
600
7/08/13
TOTAL
S/.
1,230
MOVILIDAD
Bueses
S/.
2,407
10/08/13
TOTAL
S/.
2,407
LOGISTICA
Polos
personalizados
del
congreso
S/.
120
7/08/13
Copias
libro
S/.
79
7/08/13
Comida
OC
S/.
40
8/08/13
Velas
S/.
5
6/08/13
Vasos
de
plásVco
S/.
10
7/08/13
Pliegos
de
Cartulina
S/.
20
1/08/13
Rollos
de
palito
(10m)
.
TOTAL
325m
S/.
20
7/08/13
Gastos
extras
de
local
S/.
36
8/08/13
Transporte
OC
S/.
185
8/08/13
Peaje
S/.
15
8/08/13
Hilo
Pabilo
S/.
21
6/08/13
Tempera
+
cinta
masking
+plumon
+globos+
sobres
S/.
122
6/08/13
Bagdes
x
200
S/.
265
8/08/13
Bolas
tecnopor
x
120+
3
pinceles
+
2
planchas
de
tecnopor
S/.
52
7/08/13
ConfeV
S/.
15
7/08/13
TOTAL
S/.
1,005
GASTO
TOTAL
DE
LA
CONFERENCIA
S/.
41,463

6. T a k i n g t h e r o a d l e s s t r a v e l e d
T a k i n g t h e r o a d l e s s t r a v e l e d
PLANED VS. EXECUTED
Counts
PRS
REAL
(-­‐)
Ocurrences
Total
Total
TOTALES
Delegates
S/.
35,028
S/.
30,478
S/.
4,550
Delegates
Fee
S/.
35,028
S/.
30,478
EB
+
TLP
S/.
31,290
NST
S/.
2,993
MC,
chair,
OC
S/.
0
Damage
Fee
S/.
745
Merchandising
S/.
1,186
S/.
798
S/.
388
SAckers
x100
S/.
72
S/.
798
Vasos
de
Shot
x100
S/.
324
Pulseras
de
goma
x
100
S/.
250
Polos
SDL
S/.
540
S/.
36,214
S/.
31,275
S/.
4,938
Counts
PRS
REAL
(-­‐)
Ocurrences
Total
Total
TOTALES
Hotel
S/.
21,860
S/.
21,860
S/.
0
Hotel
S/.
13,860
S/.
21,860
CAFAE
(Auditorio)
S/.
8,000
Meals
S/.
13,216
S/.
14,960
S/.
1,744
Breakfast
S/.
1,250
Meals
4
S/.
7,552
S/.
13,710
Dinner
3
S/.
5,664
MC
Team
+
Chair
S/.
2,991
S/.
2,407
S/.
584
Buses
(Going)
S/.
507
S/.
2,407
Buses
(Returning)
S/.
2,124
Peajes
(ida
y
vuelta)
4
S/.
60
Movilidad
miembros
del
MC
(Facilitadores)
S/.
200
Gastos
generales
del
Chair
S/.
100
Conference
Materials
S/.
934
S/.
1,005
S/.
71
OC
transportaAon
S/.
100
S/.
1,005
Conference
Team
T-­‐Shirt
S/.
104
PrinAng
&
Copy
Costs
S/.
500
Other
Materials
S/.
50
RegistraAon
(Bracelet
+
Print)
S/.
180
Merchandising
S/.
1,660
S/.
1,230
S/.
430
SAckers
x100
S/.
120
Vasos
de
Shot
x100
S/.
360
Pulseras
de
goma
x
100
S/.
400
Polos
SDL
S/.
780
S/.
40,661
S/.
41,463
S/.
801
PRE
Total
Expenditures
-­‐S/.
4,448
S/.
10,187
TO
CHARGE
S/.
5,238
Total
Expenditures
-­‐S/.
4,949

7. T a k i n g t h e r o a d l e s s t r a v e l e d
T a k i n g t h e r o a d l e s s t r a v e l e d
TAKE AWAYS
194
delegates
were
supported
,
151
paid
the
complete
fee,
15
NSTs
paid
¾
of
the
congress
fee
(there
is
a
25%
discount
approved
on
the
last
legislaAon)
and
24
people
(8
OC
member,
1
chair
and
15
MC
members)
had
their
congress
fee
waived.
This
congress
also
had
the
assistance
of
3
NSTs
from
different
ciAes
(Arequipa
and
Piura),
which
for
the
first
Ame
meant
defining
how
to
use
the
TCS
for
the
naAonal
support
team.
The
main
conclusion
was
to
cover
their
Ackets
from
the
naAonal
budget
which
meant
a
S/.
586.00
extra
investment.
The
three
main
lessons
from
this
conference
are:
• There
is
a
need
to
increase
the
capacity
of
corporate
sales
if
we
ever
want
to
reach
a
posiAve
balance
in
a
naAonal
conference.
• There
was
a
90%
efficiency
with
the
congress’
budget,
which
was
a
result
of
MC-­‐OC
work
and
financial
risk
management
from
the
Finance
Team.
• There
needs
to
be
a
more
conservaAve
approach
when
projecAng
the
merchandising
sales
(around
50%
of
the
total)
during
the
conference.
On
that
note
we
need
to
create
a
follow-­‐up
plan
to
keep
generaAng
income
from
merchandising
sales
post-­‐conference.

8. www.aiesec.org
AIESEC in PERU
Tatiana León Iriarte
(tatiana.leon@aiesec.net)
Finance and Legal VicePresident