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NPC Extension
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Transcript

  • 1. National Panhellenic Conference NPC Extension Process: How to Grow your Panhellenic Julie Johnson, Chairman NPC College Panhellenics Committee AFLV-Central 2011
  • 2.
    • Review the role of the NPC Extension Committee
    • Learn to identify when expansion should happen
    • Outline the extension process
    • Discuss the role and responsibilities of Panhellenic and the fraternity/sorority advisor in the extension process
    • Provide resources for the extension process
    Program Objectives
  • 3. Overview of the Extension Process
    • Exploratory committee & data collection
    • Proper Authority approval
    • Determine your timeline – be realistic!
    • Announcement of your extension opening
    • Receipt and review of materials
    • Presentations & selection
    • Marketing for new group
    • Colonization
  • 4. How to Get Started
    • Exploratory Committee formed
    • Do your research – collect & review data to see trends & projected growth
    • Is there local sorority or interest group interest in NPC affiliation?
    • Notify your NPC Area Advisor
    • Findings are presented to your PH – motion to expand moves the process forward
  • 5. What Data Should be Collected?
    • Size of current chapters vs. total
    • Recruitment trends and stats for past 5 years
    • Institutional growth projections
    • Interest in your Greek system
    • Potential obstacles (administration, housing, etc.)
    • Current chapter sizes manageable?
    • Will the addition of a new group enhance the CPH/campus?
  • 6. What Does the Data Tell You?
    • If no, what can we do to boost our current system?
    • Review of total
    • Develop/revise CPH marketing plan (image, messaging, target audience)
    • Does current recruitment style/system work?
    • If yes, begin the NPC extension process
  • 7. Extension Motion
    • Delegates take motion back to their chapter for discussion and vote
    • Include/update your local chapter advisors & NPC Delegates/HQ personnel on discussions
    • Delegates bring vote of their group back to PH at a subsequent meeting
    • Voting is one vote per NPC member group
  • 8. Vote is YES – Now What?
    • Contact the NPC Extension Chairman – need copy of meeting minutes with the vote indicated
    • Determine how you will advertise/announce your extension opening
    • Inactive/dormant chapter consideration and/or if there is a recolonization agreement on file
  • 9. Panhellenic Extension Responsibilities
    • Determine the main institutional contact
    • Determine a timeline for the process
    • Select the Extension Committee – makeup
    • Determine criteria/qualities you want in a new group – use that as basis for evaluation
    • Will you allow Exploratory Visits?
      • No student contact during these visits
  • 10. Steps for Successful Process
    • Schedule Presentations
    • Determine Logistics
      • Facility booking
      • Budgeting
      • Housing
      • Additional Items
    • Select group to colonize
    • Colonization – Panhellenic assistance
  • 11. SUPPORTING THE EXPANSION IS KEY! Once Your Group is Selected …
  • 12. Getting the Word Out
    • Putting news on Panhellenic and university website
    • Showing off the new group at Orientation sessions
    • Invite the new group to recruitment to observe and talk to withdrawn PNMs
    • Create Ambassadors
    • Locations where non-Greeks are
    • Strategy: “Do you have a girlfriend?”
  • 13. Share Your Success Secrets
    • Banners
    • Socials/Dances
    • Recruitment Techniques
    • New Member Activities
    • Recruitment Assistance
  • 14. EXPANSION IS A PROCESS THAT REQUIRES MUCH HARD WORK AND DEDICATION, BUT IT IS ALSO VERY REWARDING. IT TAKES AN ENTIRE COMMUNITY TO MAKE A NEW GROUP SUCCESSFUL. In Conclusion
  • 15. Extension Resources
    • NPC Website www.npcwomen.org
    • NPC Extension Chairman – Carole Jones
      • [email_address]
      • 256-864-0509
    • Your NPC area advisor
    • NPC Manual of Information section on extension