Defining institutional research support
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  • Intro to include promo for Big Pharma/Academia talk Brief comment on size complexity and how DoRT fits here but works all around
  • Intro to include promo for Big Pharma/Academia talk Brief comment on size complexity and how DoRT fits here but works all around
  • History and vision Background Not doing this, but something much larger
  • ----- Meeting Notes (3/5/12 13:10) ----- Add notes on faculty
  • ----- Meeting Notes (3/5/12 13:10) ----- Add notes on faculty
  • Jr faculty and Cores Randomized and given window in which to grab items Anonymous so staff was not harassed before or after 3 large and reasonable, and reasonable amount of consumables, glassware, labcoats, etc Yale covered cost of move
  • ----- Meeting Notes (3/5/12 13:10) ----- market costs - economics of research parlay big items into exisiting resources
  • ----- Meeting Notes (3/5/12 13:10) ----- change wording of point 3 point 4 - locale, regional, broader audience
  • ----- Meeting Notes (3/5/12 13:21) ----- Faculty buy-in vendor agnostic

Transcript

  • 1. Yale University DoRT: Defining Institutional Research Support Christopher Incarvito, PhDDirector of Research Technology, Yale University West Campus Lisa Bertetto-D’Angelo, PhD Associate Director Science Cores, Yale University
  • 2. April 25, 2012 243rd ACS National Meeting, San Diego, CA 2
  • 3. West Campus by the Numbers 136 Acres, 17 buildings • Research Labs 434,000 GSF • Administration 346,000 • Specialty Storage 426,000 • General Storage 257,000 • Campus Support 105,000 • Other functions 32,000 • Total Building 1,600,000 GSFCHAS 24 – Transforming Big Pharma into Big Academia – Yale University West Campus Challenges of Design, Construction and Transitioning to Operations for New Laboratory Facilities Wednesday, March 28 9:05 AM San Diego Mariott Marquis & Marina Balboa / SMMMApril 25, 2012 243rd ACS National Meeting, San Diego, CA 3
  • 4. Chemical Cancer Biology Biology AC Energy YCGA SMDC Sciences BioDesign HPC HTCB Microbial Systems Diversity Biology BioDesignApril 25, 2012 243rd ACS National Meeting, San Diego, CA 4
  • 5. April 25, 2012 243rd ACS National Meeting, San Diego, CA 5
  • 6. April 25, 2012 243rd ACS National Meeting, San Diego, CA 6
  • 7. April 25, 2012 243rd ACS National Meeting, San Diego, CA 7
  • 8. April 25, 2012 243rd ACS National Meeting, San Diego, CA 8
  • 9. April 25, 2012 243rd ACS National Meeting, San Diego, CA 9
  • 10. OEHS General Counsel Risk Management OPAC ITSApril 25, 2012 243rd ACS National Meeting, San Diego, CA 10
  • 11. DoRT Mission ca. February 2011• Chaperone technological deployment• Maintain Yales visibility at the front line of research technology• Disseminate the knowledge and resources necessary to accelerate research• Catalyze scientific research and development• Steward Yales investments in research infrastructureApril 25, 2012 243rd ACS National Meeting, San Diego, CA 11
  • 12. Prime Foci• Inventory Management• Faculty Relations• Vendor Relations• Purchasing Collaborative• Facilities Planning• Shared Research InstrumentationApril 25, 2012 243rd ACS National Meeting, San Diego, CA 12
  • 13. Newly Acquired Inventory• High-end instrumentation – 400+ Gilson HPLC components – 4 NMR spectrometers – 50 Mass spectrometers – X-ray Diffraction• Fundamental Gear• GlasswareApril 25, 2012 243rd ACS National Meeting, San Diego, CA 13
  • 14. Newly Acquired Inventory• High-end instrumentation – 400+ Gilson HPLC components – 4 NMR spectrometers – 50 Mass spectrometers – X-ray Diffraction• Fundamental Gear• GlasswareApril 25, 2012 243rd ACS National Meeting, San Diego, CA 14
  • 15. Newly Acquired Inventory• High-end instrumentation – 400+ Gilson HPLC components – 4 NMR spectrometers – 50 Mass spectrometers – X-ray Diffraction• Fundamental Gear• GlasswareApril 25, 2012 243rd ACS National Meeting, San Diego, CA 15
  • 16. Newly Acquired Inventory• High-end instrumentation• Fundamental Gear – 50 Buchi Rotovaps – 100s hot/stir plates – 100s vacuum pumps – Shakers – 100 Freezers – Microscopes• GlasswareApril 25, 2012 243rd ACS National Meeting, San Diego, CA 16
  • 17. Newly Acquired Inventory• High-end instrumentation• Fundamental Gear• Glassware – 20,000+ items – >$2,500,000April 25, 2012 243rd ACS National Meeting, San Diego, CA 17
  • 18. Newly Acquired Inventory• High-end instrumentation• Fundamental Gear• Glassware – 20,000+ items – >$2,500,000April 25, 2012 243rd ACS National Meeting, San Diego, CA 18
  • 19. Newly Acquired Inventory• High-end instrumentation• Fundamental Gear• Glassware – 20,000+ items – >$2,500,000April 25, 2012 243rd ACS National Meeting, San Diego, CA 19
  • 20. Inventory Workflow *(a work in progress)April 25, 2012 243rd ACS National Meeting, San Diego, CA 20
  • 21. Faculty Relations• Total Process – From recruitment to retirement?• Not involved in selection of candidates but act as a hub for existing activities and as the face of West Campus research operations• Market costs and overlay big ticket items on existing and planned resources• Constant contact before (and after) arrivalApril 25, 2012 243rd ACS National Meeting, San Diego, CA 21
  • 22. Vendor Relations• Provide a common point of contact for Campus and University• Stay abreast of market trends and new products• Market costs and overlay big ticket items on existing/planned resources• Organize demonstration days, symposium, site visits, etc.April 25, 2012 243rd ACS National Meeting, San Diego, CA 22
  • 23. Purchasing Collaborative• Apply University-wide purchasing strategy• Minimizes redundant purchases• Leverages influence (buying power) – Bundling – Coordinated capital purchases• Offers better transparency – Only purchasing agents can buy on behalf of University• Transform process – Very short history of WCApril 25, 2012 243rd ACS National Meeting, San Diego, CA 23
  • 24. Facilities Planning• Work directly with Architects and Builders – Conduit for end users • Get what they want – Scientific representation • Get what they need – Administrative representation • Get what is bestApril 25, 2012 243rd ACS National Meeting, San Diego, CA 24
  • 25. Facilities Planning• Work directly with Architects and Builders – Conduit for end users • Get what they want – Scientific representation • Get what they need – Administrative representation • Get what is bestApril 25, 2012 243rd ACS National Meeting, San Diego, CA 25
  • 26. Facilities Planning• Work directly with Architects and Builders – Conduit for end users • Get what they want – Scientific representation • Get what they need – Administrative representation • Get what is bestApril 25, 2012 243rd ACS National Meeting, San Diego, CA 26
  • 27. Facilities Planning• Work directly with Architects and Builders – Conduit for end users • Get what they want – Scientific representation • Get what they need – Administrative representation • Get what is bestApril 25, 2012 243rd ACS National Meeting, San Diego, CA 27
  • 28. Shared Research Instrumentation• West Campus Shared Research Instrumentation (SR I ): Analytical tools or instrument-based applications that are fundamental to on-going research, highly utilized by multiple investigators, and beyond the scope of what individual research groups or Institutes could economically deploy and maintain.• Internal funding program – FACS – NMR, GCMS, HPLC, MS, automationApril 25, 2012 243rd ACS National Meeting, San Diego, CA 28
  • 29. Case study – New Jr. Faculty• Goals – Seamless integration with Yale system – Laboratory operations on day 1• Timeline – 1 year – Concerted finaleApril 25, 2012 243rd ACS National Meeting, San Diego, CA 29
  • 30. ? Months, years, decades• 5 Stage process• 1 Year Timeline – Internal use – Largely independent of faculty behavior• Many, many variablesApril 25, 2012 243rd ACS National Meeting, San Diego, CA 30
  • 31. 4 – 6 MonthsApril 25, 2012 243rd ACS National Meeting, San Diego, CA 31
  • 32. 6 – 8 MonthsApril 25, 2012 243rd ACS National Meeting, San Diego, CA 32
  • 33. 8 – 11 MonthsApril 25, 2012 243rd ACS National Meeting, San Diego, CA 33
  • 34. 1 yearApril 25, 2012 243rd ACS National Meeting, San Diego, CA 34
  • 35. 1 Ye a rApril 25, 2012 243rd ACS National Meeting, San Diego, CA 35
  • 36. 1 Ye a rApril 25, 2012 243rd ACS National Meeting, San Diego, CA 36
  • 37. 1 yearApril 25, 2012 243rd ACS National Meeting, San Diego, CA 37
  • 38. 1 Ye a rApril 25, 2012 243rd ACS National Meeting, San Diego, CA 38
  • 39. 1 Ye a rApril 25, 2012 243rd ACS National Meeting, San Diego, CA 39
  • 40. 1 Ye a rApril 25, 2012 243rd ACS National Meeting, San Diego, CA 40
  • 41. 1 Ye a rApril 25, 2012 243rd ACS National Meeting, San Diego, CA 41
  • 42. Ongoing supportApril 25, 2012 243rd ACS National Meeting, San Diego, CA 42
  • 43. Finale with Space ConsiderationsApril 25, 2012 243rd ACS National Meeting, San Diego, CA 43
  • 44. Finale with Space ConsiderationsApril 25, 2012 243rd ACS National Meeting, San Diego, CA 44
  • 45. Finale with Space ConsiderationsApril 25, 2012 243rd ACS National Meeting, San Diego, CA 45
  • 46. Finale with Space ConsiderationsApril 25, 2012 243rd ACS National Meeting, San Diego, CA 46
  • 47. Finale with Space ConsiderationsApril 25, 2012 243rd ACS National Meeting, San Diego, CA 47
  • 48. Finale with Space ConsiderationsApril 25, 2012 243rd ACS National Meeting, San Diego, CA 48
  • 49. Finale with Space ConsiderationsApril 25, 2012 243rd ACS National Meeting, San Diego, CA 49
  • 50. Finale with Space ConsiderationsApril 25, 2012 243rd ACS National Meeting, San Diego, CA 50
  • 51. Finale with Space ConsiderationsApril 25, 2012 243rd ACS National Meeting, San Diego, CA 51
  • 52. Finale with Space ConsiderationsApril 25, 2012 243rd ACS National Meeting, San Diego, CA 52
  • 53. Finale with Space ConsiderationsApril 25, 2012 243rd ACS National Meeting, San Diego, CA 53
  • 54. Acknowledgements• Lisa D’Angelo• Scott Strobel• Yale University• www.yale.edu/westcampus CHAS 24 – T r a n s f o r m i n g B i g P h a r m a i n t o B i g A c a d e m i a – Y a l e U n i v e r s i t y W e s t C a m p u s C hallenges of D esign, C onstruction and T ransitioning to Operations for N ew Laboratory F acilities Wednesday, March 28 9:05 AM San Diego Mariott Marquis & Marina Balboa / SMMMApril 25, 2012 243rd ACS National Meeting, San Diego, CA 54