Your SlideShare is downloading. ×
0
Data Analytics for Higher Education
Data Analytics for Higher Education
Data Analytics for Higher Education
Data Analytics for Higher Education
Data Analytics for Higher Education
Data Analytics for Higher Education
Data Analytics for Higher Education
Data Analytics for Higher Education
Data Analytics for Higher Education
Data Analytics for Higher Education
Data Analytics for Higher Education
Data Analytics for Higher Education
Data Analytics for Higher Education
Data Analytics for Higher Education
Data Analytics for Higher Education
Data Analytics for Higher Education
Data Analytics for Higher Education
Data Analytics for Higher Education
Data Analytics for Higher Education
Data Analytics for Higher Education
Upcoming SlideShare
Loading in...5
×

Thanks for flagging this SlideShare!

Oops! An error has occurred.

×
Saving this for later? Get the SlideShare app to save on your phone or tablet. Read anywhere, anytime – even offline.
Text the download link to your phone
Standard text messaging rates apply

Data Analytics for Higher Education

1,433

Published on

Published in: Education
0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total Views
1,433
On Slideshare
0
From Embeds
0
Number of Embeds
0
Actions
Shares
0
Downloads
25
Comments
0
Likes
0
Embeds 0
No embeds

Report content
Flagged as inappropriate Flag as inappropriate
Flag as inappropriate

Select your reason for flagging this presentation as inappropriate.

Cancel
No notes for slide

Transcript

  • 1. Your Trusted Partner for Audit Analytics Copyright © 2012 ACL Services Ltd.Host: Peter Millar, Director of Technology ApplicationACL ServicesPresenter: Hunter Rackley (ACDA), IT AuditorIvy Tech Community College
  • 2. ACL Services Ltd. Copyright © 2012 ACL Services Ltd. 2 Peter Millar Director, Technology Application PBMillar
  • 3. ACL Services Ltd. Copyright © 2012 ACL Services Ltd. 3 Hunter Rackley IT Auditor, Ivy Tech Community College
  • 4. ACL Services Ltd. Copyright © 2012 ACL Services Ltd. 4 Think in Terms of People & Process
  • 5. ACL Services Ltd. Copyright © 2012 ACL Services Ltd. 5 Background  About the College: – Indiana’s largest public postsecondary institution – The United States’ largest singly-accredited statewide community college system – Serve nearly 200,000 students annually – Divided into 14 regions  Regarding data analytics – Banner ERP & Oracle database – ACL Desktop: 2009 – AuditExchange (AX): 2010 – AX Exception: 2011 ACL Services, Ltd/ Ivy Tech Community College
  • 6. ACL Services Ltd. Copyright © 2012 ACL Services Ltd. 6 How We Use Data Analytics  In our audits: – Ad hoc – Repetitive  For management: – Ad hoc – Continuous monitoring ACL Services, Ltd/ Ivy Tech Community College
  • 7. ACL Services Ltd. Copyright © 2012 ACL Services Ltd. 7 Ad Hoc Examples  College’s “drop for non-payment” policy – Involved collaboration between: » Financial Aid » Accounts Receivable » Student Affairs » Internal Audit  R2T4 – Incorporated data from the DOE ACL Services, Ltd/ Ivy Tech Community College
  • 8. ACL Services Ltd. Copyright © 2012 ACL Services Ltd. 8 Automated – Financial Aid  Exit Counseling [monthly] – Identifies students who should be flagged for exit counseling but have not been, i.e. those who meet all of the following criteria: (1) enrolled less than 6 hours in selected aid years fall or spring term; (2) received any Subsidized Stafford, Unsubsidized Stafford, or PLUS loans; (3) have not been flagged for exit counseling.  FWS [biweekly] – Identifies all FWS recipients who have been paid more than their offered funds for the specified term.  FWS Tracking [biweekly] – Identifies all FWS recipients who have been paid between 75% and 100% of their offered funds for the specified term.  SEOG [monthly] – Identifies students who received SEOG while they had an EFC > 0. ACL Services, Ltd/ Ivy Tech Community College
  • 9. ACL Services Ltd. Copyright © 2012 ACL Services Ltd. 9 Automated – Accounts Receivable  Errant Late Fee [monthly] – Identifies students who were assessed late fees during a term in which they had no tuition charges.  Hold Codes [monthly] – Identifies students who no longer have an outstanding balance but still have an AR-type hold on their account. ACL Services, Ltd/ Ivy Tech Community College
  • 10. ACL Services Ltd. Copyright © 2012 ACL Services Ltd. 10 Automated – Purchasing  Purchasing Card (P-Card) [monthly] – Multiple Cards – Single Purchase Limit – Duplicate Charges – Split Transactions – Large, Even-Dollar Transactions – Weekend Transactions – Holiday Transactions – Fuel – Tax Services – Charitable Organizations – Third Party Payment Processors – Other Questionable Transactions ACL Services, Ltd/ Ivy Tech Community College
  • 11. ACL Services Ltd. Copyright © 2012 ACL Services Ltd. 11 Capabilities  ACL Desktop – Ad hoc analysis – On-demand/repetitive analysis  AuditExchange (AX) – Centralized, shared content – Faster processing of analytics – Automation for continuous auditing (CA)  AX Exception – Continuous monitoring (CM) for management ACL Services, Ltd/ Ivy Tech Community College
  • 12. ACL Services Ltd. Copyright © 2012 ACL Services Ltd. 12 Benefits of AX & AX Exception  Management (only with AX Exception) – Current results on a recurring basis – Exceptions can be corrected before an audit  Internal Audit – Eliminates dependence on IT for reports – Yields 100% testing of the audit population – Reduces manual testing – No man-hours needed to run automated analytics  IT – No man-hours needed to fulfill audit requests ACL Services, Ltd/ Ivy Tech Community College
  • 13. ACL Services Ltd. Copyright © 2012 ACL Services Ltd. 13 AX & AX Exception Install/Config  IT concerns: – Data access – System load  ACL involvement: – Workflow design – Worked with IT to install and configure – Developed two analytics – Training ACL Services, Ltd/ Ivy Tech Community College
  • 14. ACL Services Ltd. Copyright © 2012 ACL Services Ltd. 14 AX Exception Entities & Roles  Entities – 15 – one for each region plus one for the central administrative offices (CO)  Roles – Primary Reviewer (region, generally) – Secondary Reviewer (CO) – Internal Audit ACL Services, Ltd/ Ivy Tech Community College
  • 15. ACL Services Ltd. Copyright © 2012 ACL Services Ltd. 15 AX Exception Actions  For Primary Reviewers: – Close » Corrected » Resolved » Allowable » Previously Reported – For Review – False Positive – Wrong Region  Additional actions for Secondary Reviewers & Internal Audit ACL Services, Ltd/ Ivy Tech Community College
  • 16. ACL Services Ltd. Copyright © 2012 ACL Services Ltd. 16 Exception Notification Timeline Action New exceptions generated Email notification sent to primary reviewers Exceptions have been open in same state for 1 Email notification sent to primary reviewers week Exceptions have been open in same state for 2 Email notification sent to primary reviewers, weeks secondary reviewers, & IA Every day thereafter Email notification sent to primary reviewers, secondary reviewers, & IA ACL Services, Ltd/ Ivy Tech Community College
  • 17. ACL Services Ltd. Copyright © 2012 ACL Services Ltd. 17 Getting Management Support  Working with operational leaders – Have ideas that help both you and them – Seek feedback and additional ideas – Show that you’re adding value  Presentation to Audit Committee  Presentation to Senior Leadership Council ACL Services, Ltd/ Ivy Tech Community College
  • 18. ACL Services Ltd. Copyright © 2012 ACL Services Ltd. 18 Future Goals  Integrate data analytics across entire audit plan  Expand continuous monitoring – More for Finance » More for Purchasing » Accounts Payable » Payroll – More for Financial Aid – Human Resources – IT ACL Services, Ltd/ Ivy Tech Community College
  • 19. ACL Services Ltd. Copyright © 2012 ACL Services Ltd. 19 Q&A
  • 20. ACL Services Ltd. Copyright © 2012 ACL Services Ltd. 20 ACL Services, Ltd/ Ivy Tech Community College

×