AMERICAN ASSOCIATION OF PHYSICIANS OF INDIAN ORIGIN	  	           31ST ANNUAL CONVENTION t MAT 23 – MAY 27, 2013 t SHERA...
AMERICAN ASSOCIATION OF PHYSICIANS OF INDIAN ORIGIN	  	           31ST ANNUAL CONVENTION t MAT 23 – MAY 27, 2013 t SHERA...
AMERICAN ASSOCIATION OF PHYSICIANS OF INDIAN ORIGIN	  	           31ST ANNUAL CONVENTION t MAT 23 – MAY 27, 2013 t SHERA...
AMERICAN ASSOCIATION OF PHYSICIANS OF INDIAN ORIGIN	  	           31ST ANNUAL CONVENTION t MAT 23 – MAY 27, 2013 t SHERA...
AMERICAN ASSOCIATION OF PHYSICIANS OF INDIAN ORIGIN	  	           31ST ANNUAL CONVENTION t MAT 23 – MAY 27, 2013 t SHERA...
Upcoming SlideShare
Loading in …5
×

Exhibitor Rules and Regulations Agreement

354 views
305 views

Published on

0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total views
354
On SlideShare
0
From Embeds
0
Number of Embeds
154
Actions
Shares
0
Downloads
3
Comments
0
Likes
0
Embeds 0
No embeds

No notes for slide

Exhibitor Rules and Regulations Agreement

  1. 1. AMERICAN ASSOCIATION OF PHYSICIANS OF INDIAN ORIGIN     31ST ANNUAL CONVENTION t MAT 23 – MAY 27, 2013 t SHERATON HOTEL & TOWERS t CHICAGO AAPI PRESIDENT: NARENDRA KUMAR, M.D. CONVENTION CHAIR: BIRENDER MARWAH, M.D. aapipresident@aapiusa.org bmarwah28@gmail.com AAPI 2013 Exhibitor Rules & Regulations  Application for Booth SpaceReservations for space are to be made on the AAPI convention website http://www.aapiconvention.org.Each company will select their booths space and is available on a first-come, first-serve basis. Theexhibit hall will be divided into different levels and sections according to the type of exhibit. Companieswith similar products or services will be located in the appropriate section. AAPI reserves the right tomake adjustments and modify exhibit space, if necessary. Submission of payment does not guaranteeexhibit space.Booth RentalBooth rental fees are payable by check, money order or credit card in US funds only. Full paymentmust accompany application in order to be assigned space. AAPI has the right to turn away anyexhibitor or vendor. If the behavior does not meet with the standards of AAPI, the vendor will beremoved from the exhibit floor and their money will not be refunded.CancellationCancellations must be made in writing to the AAPI Executive Office. Cancellations that are received onor before March 16, 2013 will be refunded 50% of their payment. Cancellations that are received onMarch 17, 2013 and after may not be given any refunds. Postmark by US Postal Authorities will be thedetermining factor.Booth RestrictionsSpecial signs, booth construction apparatus, lighting fixtures, etc., will not be permitted to extend aboveeight feet or to exceed four feet from the back wall and one foot above the side rails. AAPI reserves theright to decline or prohibit entry of any exhibitors and to remove or eliminate any objectionable exhibits,persons, advertisements, souvenirs, or any other fixture or action which might harm or impair the highstandards of AAPI and its convention at its discretion. There is a limit of two attendant per booth. AAPI,through its representatives, shall have full authority in the interpretation and enforcement of all ExhibitRules and Regulations contained herein; and shall have full authority to make such amendments orfurther Exhibit Rules and Regulations hereto as it shall consider necessary for the proper conduct of thetrade show. Exhibitors may appeal any decisions made by AAPI regarding the above Exhibit Rules andRegulations to AAPIs Convention Committee, whose decision shall be final.   600 ENTERPRISE DRIVE, SUITE 108 t OAK BROOK, ILLINOIS 60523 t OFFICE: (630) 990-2277 t FAX: (630) 990-2281 www.aapiusa.org t www.aapiconvention.com t Tax ID: 38-2532505
  2. 2. AMERICAN ASSOCIATION OF PHYSICIANS OF INDIAN ORIGIN     31ST ANNUAL CONVENTION t MAT 23 – MAY 27, 2013 t SHERATON HOTEL & TOWERS t CHICAGO AAPI PRESIDENT: NARENDRA KUMAR, M.D. CONVENTION CHAIR: BIRENDER MARWAH, M.D. aapipresident@aapiusa.org bmarwah28@gmail.comShow HoursTo ensure a professional climate, all exhibits must operate through the closing hour of the Exhibit Hall.Exhibitors are not permitted to dismantle or remove their display prior to the last day of the showwithout express written permission of the AAPI Exhibitor Coordinator. If AAPI approves that theexhibitor may dismantle or remove their display prior to the last day, the exhibitor will be moved andplaced in the back of the exhibit hall. This way, there will be no empty booth on the exhibit floor oncethe exhibitor has dismantled their exhibit.Installation & Dismantling ExhibitsAll exhibitors must adhere to the specific set-up/teardown days and hours. Exhibitors are not permittedto dismantle or remove their display prior to the last day of the show without express written permissionof AAPI show management. Children are not allowed on the exhibit floor during set-up and teardown. Ifan exhibitor is not available during the set-up times of Wednesday, May 23 from 1:00 PM to 5:00 PMand Thursday, May 24 from 7:00 AM to 9:00 AM and fully set-up at 10:00 AM on Thursday for thewalkthrough, they will forfeit their location and their booth. They will also be removed from the exhibithall and their payment will not be refunded. There will be no exceptions.SecuritySecurity personnel will be on duty during move-in and move-out. Security will also be provided duringafter show hours to cover the perimeter of the exhibit hall. AAPI is not responsible for stolen or lostitems during the AAPI Convention or Exposition. If you have valuable items, exhibitors are encouragedto remove them each night or contract additional security services or have their products and materialsinsured.Exhibit Hall AdmissionAdmission to the exhibit floor will be by official convention badge only. This applies to all exhibitors andany other personnel. A uniformed guard will check all badges. Additional booth staff passes areavailable for purchase.Exhibit Hall StandardsAAPI reserves the right to decline or prohibit any exhibit, to remove or eliminate any objectionableexhibits, person, advertisements, souvenir, or any other feature or action which might harm or impairthe high standards of the convention at will. Canvassing or distributing advertising material beyond theexhibitors own booth is not permitted. Persons who are not exhibiting are prohibited from marketingmaterials within the Convention Center. If this does occur, the Convention Center security will   600 ENTERPRISE DRIVE, SUITE 108 t OAK BROOK, ILLINOIS 60523 t OFFICE: (630) 990-2277 t FAX: (630) 990-2281 www.aapiusa.org t www.aapiconvention.com t Tax ID: 38-2532505
  3. 3. AMERICAN ASSOCIATION OF PHYSICIANS OF INDIAN ORIGIN     31ST ANNUAL CONVENTION t MAT 23 – MAY 27, 2013 t SHERATON HOTEL & TOWERS t CHICAGO AAPI PRESIDENT: NARENDRA KUMAR, M.D. CONVENTION CHAIR: BIRENDER MARWAH, M.D. aapipresident@aapiusa.org bmarwah28@gmail.comconfiscate all materials and ask the individual to leave the premises. If the individualdoes not leave willingly, the local authorities will be asked to intervene.Labor & Union RegulationsExhibitors are required to conform to the local labor regulations. Union display personnel must handlespecial constructed displays; union electricians must install electrical fixtures. The services of theseskilled trades are available as required. The official decorator company will provide you with moreinformation via the Exhibitor Service Kit.InsuranceExhibitor shall obtain and keep in force during the term of the installation and use of the exhibitpremises, policies of Comprehensive General Liability Insurance and Contractual Liability Insurance,insuring and specifically referring to the Contractual liability set forth in this agreement, in an amountnot less than $2,000,000 combined Single Limit forpersonal injury and property damage. The Convention Center, its owners and operator, shall beincluded in such policies as additional named insureds. In addition, Exhibitor acknowledges that neitherthe Convention Center, its owners and operator, nor AAPI officials or its agents maintain insurancecovering exhibitors property and that it is the sole responsibility of the Exhibitor to obtain businessinterruption and property damageinsurance insuring any losses by Exhibitor. Signatures of the exhibitors on the application indicate thatthey understand this and have obtained such insurance.Exhibit Hall IndemnificationExhibitor hereby assumes entire responsibility and hereby agrees to protect, defend, indemnify andsave the Convention Center, and AAPI and each of their respective owners and operators, and each ofthe Convention Center and AAPIs respective parents, subsidiaries, affiliates, employees, governmentalcharges or fines and attorneys fees arising out of or caused by its installation, removal, maintenance,occupancy or use of the exhibition premises or a part thereof, excluding any such liability caused by thesole gross negligence of AAPI and/or the Convention Center and their respective employees andagents.Convention Center PropertyIt shall be agreed by the individual exhibitors that any contractors engaged for the purpose of installingand dismantling exhibits and equipment, that the Convention Center shall be compensated for anyexpenses in repairing damages for handling or movement of such exhibits and equipment off the   600 ENTERPRISE DRIVE, SUITE 108 t OAK BROOK, ILLINOIS 60523 t OFFICE: (630) 990-2277 t FAX: (630) 990-2281 www.aapiusa.org t www.aapiconvention.com t Tax ID: 38-2532505
  4. 4. AMERICAN ASSOCIATION OF PHYSICIANS OF INDIAN ORIGIN     31ST ANNUAL CONVENTION t MAT 23 – MAY 27, 2013 t SHERATON HOTEL & TOWERS t CHICAGO AAPI PRESIDENT: NARENDRA KUMAR, M.D. CONVENTION CHAIR: BIRENDER MARWAH, M.D. aapipresident@aapiusa.org bmarwah28@gmail.compremises. Nothing shall be attached in any manner to the columns, walls, floor, ceilings or other partsof the building or furniture.Giveaway/Selling RestrictionsWritten permission from AAPI management is required for offering of premiums such as television sets,radios, etc. during the convention and on the exhibit floor.Rules & RegulationsAAPI, through its representatives, shall have full authority in the interpretation and enforcement of allExhibitor Rules and Regulations contained herein; and shall have full authority to make suchamendments or further Exhibit Rules and Regulations hereto as it shall consider necessary for theproper conduct of the convention. AAPI reserves theright to alter location of exhibits and/or revoke paid exhibit space reservations at will in the interest ofthe convention. AAPI or its representatives cannot guarantee the number of visitors to the exhibits,sales of any merchandise or the number of registrants for the convention. Any exhibitor violating therules and regulations will jeopardize its exhibitor status with AAPI and may not be allowed to exhibit atfuture AAPI conventions. Exhibitors may appeal any decisions made by AAPI and its representativesregarding the above Exhibit Rules and Regulations to AAPIs Convention Committee, whosedecision shall be final.Entire AgreementThis Agreement contains the full and complete understanding of the Parties concerning the subjectscontained herein and supersedes any and all prior written or oral agreements between the parties andcannot be amended except in writing signed by both parties. In entering into this Agreement, neitherparty has relied upon any statement, representation, warranty or agreement of the other party exceptfor those expressly contained in this Agreement. No refunds will be allowed after start of convention.   600 ENTERPRISE DRIVE, SUITE 108 t OAK BROOK, ILLINOIS 60523 t OFFICE: (630) 990-2277 t FAX: (630) 990-2281 www.aapiusa.org t www.aapiconvention.com t Tax ID: 38-2532505
  5. 5. AMERICAN ASSOCIATION OF PHYSICIANS OF INDIAN ORIGIN     31ST ANNUAL CONVENTION t MAT 23 – MAY 27, 2013 t SHERATON HOTEL & TOWERS t CHICAGO AAPI PRESIDENT: NARENDRA KUMAR, M.D. CONVENTION CHAIR: BIRENDER MARWAH, M.D. aapipresident@aapiusa.org bmarwah28@gmail.comAcceptanceThis is to certify that ______________________ (Company Name) agrees terms, rules and regulationsunder the arrangements as outlined herein, for:31st Annual AAPI ConventionMay 23 – May 27, 2013Sheraton Hotel & Towers, ChicagoAAPI agrees to abide by the arrangements as outlined herein to perform duties for the AAPI 2013Convention.Submitted by:AAPI 2013 Convention_____________________________Narendra Kumar, MDPresident AAPI 2013Accepted, approved and agreed:Signature: ___________________________Date: ___________________________Name: ___________________________Title: ___________________________Company Name: ___________________________     600 ENTERPRISE DRIVE, SUITE 108 t OAK BROOK, ILLINOIS 60523 t OFFICE: (630) 990-2277 t FAX: (630) 990-2281 www.aapiusa.org t www.aapiconvention.com t Tax ID: 38-2532505

×