American Association Of                                    Physicians Of Indian Origin                            C       ...
About AAPIThe American Association of Physiciansof Indian Origin (AAPI) is the largest non-profit ethnic medical organizat...
Celebrating 30 years of Excellence Why AAPI? With the increase in ethnic and cultural diversity and the radical changes in...
AAPI Membership                                                                                General Makeup of AAPI’s Co...
Education & Networking Opportunities Continuing Medical Education The convention will offer over 10 hours of CME credits. ...
Corporate Marketing & Sponsorship Opportunities                                                                           ...
Corporate Marketing & Sponsorship OpportunitiesSponsorship of CME • $20,000                                               ...
AAPI 31st Annual Convention Souvenir    Ensure that your product or service is the one that AAPI attendees remember    by ...
2013 Annual Meeting & Exhibition      American Association of     Physicians of Indian Origin          Proudly Presents:  ...
2013 AnnualMeeting && Exhibition 2010 Annual Meeting Exhibition      Exhibit Hours     Exhibition Hours      Thursday, Jun...
Important Dates to RememberExhibitor Planning GuideFebruary 15   Early Bird booth pricing endsApril 15      Advertising sp...
American Association Of Physicians Of Indian Origin              AAPI Executive Headquarters                          600 ...
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AAPI Convention Marketing Prospectus 2013 v8 pdfcopy2

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  1. 1. American Association Of Physicians Of Indian Origin C Convention Marketing Opportunities 31 AAPI Convention ST Annual Hosted by the I n d i a n Am e r i c a n M e d i c a l A s s o c i a t i o n o f I l l i n o i s The Sheraton Chicago Hotel & Towers Chicago, Illinois May 23 - May 27, 2013PARTNERSHIP SPONSORSHIP RECOGNITION SYMPOSIUM
  2. 2. About AAPIThe American Association of Physiciansof Indian Origin (AAPI) is the largest non-profit ethnic medical organization in theUnited States. It represents the interestsof nover 60,000 practicing physiciansand 20,000 medical students, residents, The 31st Annual AAPI Conventionand fellows of Indian origin in the UnitedStates. It also serves as an umbrella We are pleased to invite you to the 31st AAPI Annual Convention to beorganization for over 160 professional held at The Sheraton Chicago Hotel & Towers in Chicago, Illinois fromassociations. AAPI members have been May 23-27, 2013. More than 3,000 members representing academicians,practicing in urban areas, inner cities, and researchers, clinicians, medical students, residents, and fellows are expectedrural communities around the country to attend addressing various healthcare related issues during cutting edgeserving more than 50 million Americans. educational seminars, panel discussions and lectures by world renowned speakers from across the globe.AAPI physicians are committed to: AAPI has many members in executive positions at their medical institutions. These leaders are making decisions about medical and pharmaceutical■ Providing the best patient care with products, devices and equipment, and practice-related services at multiple compassion levels in hospitals, medical schools, outpatient centers, and health care facilities.■ Maintaining the highest standards of ethics and This convention will offer your company an opportunity to engage a large professionalism influential audience in personalized product discussions and hands-on demonstrations. Additionally, the convention offers a range of marketing■ Promotingthepreventionofdisease and educational opportunities, such as CME sponsorship, publications, anddisabilitythroughearlydetection exhibitions, and symposia. We also invite you to become a Platinum, Gold, and healthy living or Silver sponsor of the AAPI Annual Convention for multiple exposure opportunities.■ Quality medical education & Sign up now to make the 2013 AAPI Convention an integral part of your research marketing plan. We appreciate your support and look forward to being of assistance in furthering your corporate interests and business goals.■ Effect Legislative changes to serve the profession through our Please visit www.aapiconvention.org today to view our exhibition floor plan Washington office and select to your booth online along with program and registration info. If you have any questions or need further information,In its effort to provide quality, affordable, please call the AAPI Office at 630-990-2277 or e-mail directly toand accessible healthcare to all in need, AAPI convention@aapiusa.org and exhibits@aapiusa.org.physicians continue to volunteer their servicesand expertise for the underprivileged. Sincerely, Narendra R. Kumar, MD Birinder Marwah, MD President-AAPI Convention Chair president@aapiusa.org ConventionChair@aapiusa.org 600 Enterprise Drive, Suite 108 ■ Oak Brook, IL 60523 Office Phone: 630-990-2277 ■ Fax: 630-990-2281 www.aapiusa.org ■ www.aapiconvention.org
  3. 3. Celebrating 30 years of Excellence Why AAPI? With the increase in ethnic and cultural diversity and the radical changes in healthcare in the United States, a group of concerned medical professionals founded the American Association of Physicians of Indian Origin in 1982. The formation of the organization started as a fireside discussion in Detriot, Michigan with a simple goal to work for a level playing field for the international medical graduates. AAPI was forged in the midst of challenges that physicians of Indian Origin have faced due to cultural barriers and bias against international medical graduates. Those barriers created obstacles for immigration and licensing opportunities. Today, the organization is a dynamic body, spearheading legislative agendas on healthcare and influencing the advancement of ethnic medical organizations.National Reach Through Local ChaptersAAPI serves as an umbrella organization for a network of over 160 active medical associations,medical school alumni organizations, state and local chapter associations, and specialtyorganizations. These associations are divided into 12 regions across the United States,each with a Regional Director on the AAPI Executive Commitee who responsible forcommunication and coordination of local events and activities. Pacific NE Central – II Mountain South NW Central South Atlantic SW Central Mid-Atlantic – I SE Central Mid-Atlantic – II NE Central – I New England 3
  4. 4. AAPI Membership General Makeup of AAPI’s Constituency Over 3,000 delegates are expected Surgical Speciality to attend AAPIs 31st Annual 6% Convention this year. Our members represent a variety of Medical Speciality important medical specialties. 33% Primary Care 61% Specialty Breakdown of AAPI’s Constituency Speciality Internal Medicine 16,285 Pediatrics 6,620 Psychiatry 4,707 Anesthesiology / Pain Management 4,052 Cardiaology 3,423 Family Practice 2,240 Obestrics & Gynecology 2,064 Pathology Gastroenterology 1,837 1,535 60,000 physicians of Indian Neurology 1,595 origin caring for 50,000,000 Other * 1,107 Pulmonology 1,032 people − in every speciality, all Physical Medicine & Rehabilitation Radiology 956 881 across the United States Surgery 881 Hemotology & Oncology 831 Urology 831 Otolaryngology 403 Allergy & Immunology 352 Endocrinology 277 Dermatology 151 0 5,000 10,000 15,000 20,000 *Total Based on 52,000 physicians * Includes the following specialties: Emergency Medicine, Forensic Medicine, Geriatrics, Nephrology, Nuclear Medicine, Ophthalmology, Rheumatology4
  5. 5. Education & Networking Opportunities Continuing Medical Education The convention will offer over 10 hours of CME credits. Our programming will feature state-of-the-art clinical content from dynamic world renowned speakers. These carefully selected topics represent areas of medicine that are of high interest and importance to our members. Membership Attendee Specialties Potential CME and Represented Educational Program Topics ■ Alternative Medicine ■ Advancement in Mental Health ■ Allergy and Immunology ■ Advances in Oncology ■ Addiction Medicine ■ Allergy & Asthma ■ Anesthesiology ■ Alternative Medicine ■ Cardiology ■ Breast Cancer ■ Dermatology ■ CancerPreventionandEarlyDetection ■ Emergency Medicine ■ Colon Cancer ■ Endocrinology ■ COPD ■ Family Practice ■ Coronary Artery Disease ■ Gastroenterology ■ Depression ■ General Surgery ■ Diabetes Mellitus ■ Geriatrics ■ Future of Surgery ■ Internal Medicine ■ GERD ■ Nephrology ■ Headache/Migraine ■ Neurology/Neurosurgery ■ Health Tourism ■ Obstetrics and Gynecology ■ Hyperlipidemia ■ Ophthalmology ■ Hypertension ■ Orthopedics ■ Immunizations—Pediatrics & Adults ■ Otolaryngology ■ Lung Cancer ■ Pathology ■ Melanoma & Skin Cancer ■ Pediatrics ■ Metabolic Syndrome ■ Plastic and Reconstructive Surgery ■ Organ Transplants ■ Psychiatry and Behavioral Sciences ■ Osteoporosis ■ Pulmonary ■ Pain Management ■ Radiology ■ Robotics ■ Radiation Oncology ■ Sexual Health ■ Sleep Medicine ■ Women’s Health ■ Wound Care 5
  6. 6. Corporate Marketing & Sponsorship Opportunities Take advantage of our Diamond ($300,000) sponsorship packages Corporate Signage at Registration Counter at the 31st Annual AAPI Corporate Signage in all three Exhibit Halls Convention to create Tickets (10) for all the Breakfasts, Thursday Dinner, Friday Lunch & Dinner, Saturday Executive high-powered exposure to the Committee Lunch & Dinner, Sunday Board of Trustees Lunch and Black Tie Gala Night Dinner & highly coveted demographic of AAPIs membership. Recognition of Sponsorship Up to Six 10 x 10’ Booths 2 Pages in Convention Souvenir Book Ability to choose sponsored events. eg. Gala Dinner, Entertainment etc. One Industry-Sponsored Symposium (non-CME) Platinum ($200,000) Corporate Signage at Registration Counter Corporate Signage in all three Exhibit Halls Tickets (6) for all the Breakfasts, Thursday Dinner, Friday Lunch & Dinner, Saturday Executive Committee Lunch & Dinner, Sunday Board of Trustees Lunch and Black Tie Gala Night Dinner- Night Dinner & Recognition of Sponsorship Up to Four 10’ x 10’ Booths 2 Pages in Convention Souvenir Book Ability to choose sponsored events eg. Gala Dinner, Entertainment, Fashion Show, MSRF/YPS Programs etc. One Industry-Sponsored Symposium (non-CME) Gold ($100,000) Corporate Signage at Registration Counter Corporate Signage in all three Exhibit Halls Tickets (4) for all the Breakfasts, Thursday Dinner, Friday Lunch & Dinner, Saturday Executive Committee Lunch & Dinner, Sunday Board of Trustees Lunch and Black Tie Gala Night Dinner- Ability to Choose Sponsorship of Lunch Up to Two 10’ x 10’ Booths 1 Pages in Convention Souvenir Book Silver ($50,000) Corporate Signage at Registration Counter Corporate Signage in all three Exhibit Halls Tickets (2) for all the Breakfasts, Thursday Dinner, Friday Lunch & Dinner, Saturday Executive Committee Lunch & Dinner, Sunday Board of Trustees Lunch and Black Tie Gala Night Dinner Ability to Choose Sponsorship of Breakfast One 10’ x 10’ Booth 1 Page in Convention Souvenir Book * AAPI will consider other activities that are in keeping within our overall mission for sponsorship. If you have a specific activity that you would like to propose, please contact the AAPI Office at conventionchair@aapiusa.org6
  7. 7. Corporate Marketing & Sponsorship OpportunitiesSponsorship of CME • $20,000 Breakfast Sponsorship •$30,000AAPI will provide at least 12 Credit Hours of CME with a projected Saturday & Sundayattendance of 500 to 600 per session. Our programming features Sponsor breakfast on Saturday and Sundy to increase your exposurestate-of-the-art clinical content and represents topics of high interest to the convention attendees. Company recognition will be announcedand importance to our members. by the MC as well. The sponsor will also be recognized in all meeting publications and have the opportunity to address the audience at thePresident’s Reception • $50,000 the breakfast for 5 minutes.The formal installation of the President of AAPI serves to honorthe history of the Association. The sponsor of this event shares in Lunch Sponsorship • $50,000. Saturday & Sundaythe celebration of a grand tradition and a proud heritage at the Sponsor lunches on Saturday and Sundy to maximize exposure toPresidential Reception. a large audience of medical professionals. Company recognition will be announced by the MC. The sponsor will also be recognizedKeynote Address in all meeting publications and have the opportunity to address the• Friday $50,000 •Saturday $100,000 • Sunday audience at the the lunch for 5 minutes.$150,000This special opportunity for your representative to address the Banquet Sponsorship• $100,000. Saturday & Sundaymembers during the gala events. Contact Convention Chairman Dr. Your company will be recognized at an elegant dinner with music andBirinder Marwah for more details and available time slots. dancing. The sponsor will be recognized in all meeting publications and have the opportunity to address the audience at the beginning ofWomen’s Forum • $60,000 the banquet for 5 minutes.Sponsor one of the most-attended events at the AAPI Convention.The Women’s Forum highlights the accomplishments of remarkable Convention Tote Bag • $50,000women in medicine and other fields. You may have the opportunity AAPI Convention tote bags imprinted with your companys logo willto introduce the speaker. be used by attendees to carry meeting materials and utilized long after the event in venues where other healthcare providers will noticeIn-Hotel and Convention TV • $30,000 them. Sponsor is responsible for production costs. Tote bags will beThe in-hotel and convention center television program offers provided by AAPI.exhibitors and supporters an added value opportunity to reachthe AAPI attendees through exhibitor video advertisement Pocket Guide • $20,000segments broadcasted to AAPI attendees’ hotel rooms and to Your company will enjoy exclusive sponsorship for maximumkiosks at the convention center. exposure in the official Convention Program Guide. Your company’s message will be seen every time the attendees referCyber Cafe • $15,000 to it; includes cover recognition and advertising pages.Attendees will circulate through here frequently to check e-mailand browse the Web. Sponsors will have signage acknowledging Hotel Keys • $25,000support, be noted on the welcome screen monitor, have added Imprint your logo, event information, and booth number onvisibility in convention materials, and have an uploaded link to our convention hotel keys. This will be seen each time attendeestheir product or corporate information. enter their rooms.Badge Holder, Lanyards • $10,000 Individual & Custom Event SponsorshipA badge holder is an item worn and used throughout the • Price available upon requestconvention. Customize it with your information and logo to Contact Convention Chairman Dr. Birinder Marwah to customizebe seen the entire time. Sponsor is responsible your sponsorship level to meet your companys marketing plan.for production costs.Coffee Breaks • $7,500 (Three Slots Available)Sponsor a refreshment break, and you can place your productliterature on tables in the refreshment area – and it’s the onlyway to distribute this information outside of your booth. High impactsignage will be provided at the Exhibit Hall entrance andin the refreshment area. Refreshments will be provided by AAPI. 7
  8. 8. AAPI 31st Annual Convention Souvenir Ensure that your product or service is the one that AAPI attendees remember by placing an advertisement in the AAPI 2011 Souvenir Book. The collectable souvenir book is distributed to all convention attendees, showcasing all the vital information for a successful meeting experience— meeting schedule, social events, leadership messages and photos, exhibitor locator and profiles, floor plans, and more. This is a take-home keeper for our attendees, so you will receive repeated exposure well after the convention! Souvenir Book Advertising Rate (Color Ads) Back Cover $25,000 Inside Back Cover $20,000 Inside Front Cover $15,000 Gold Page (special callout) $7,500 Silver Page (special callout) $5,000 Full Page (special callout) $3,000 Half Page $1,500 AAPI offers customized and exclusive sponsorship packages to meet your needs. These can include keynote speaker opportunities (non-CME), awards and recognition at breakfast, lunch and dinner, roundtable meetings with AAPI leadership, premium exhibit booth selection, etc. We also offer corporate identity packages that utilize our registration area, Internet kiosks, plasma display panels, souvenir book, and audiovisual screens during CME hours and events to display your company name. Contact us at convention@aapiusa.org or at the AAPI Headquarters at 630-990-2277.8
  9. 9. 2013 Annual Meeting & Exhibition American Association of Physicians of Indian Origin Proudly Presents: 31st Annual AAPI Convention When: May 23 - 27, 2013 Where: Sheraton Chicago Hotel & Towers 3 01 East North Water Street Chicago, Illinois 60611 Why Exhibit? Many of the physicians who will attend this convention have excelled in different specialties and subspecialties and occupy high positions as faculty members of medical schools, heads of departments, and executives of hospital staff. The AAPI Convention is your opportunity to meet directly with these physicians who are leaders in their fields and play an integral part in the decision-making process regarding new products and services. In addition to consumers of medical and pharmaceutical products, devices and equipment, practice-related services, financial services, office supplies, etc., you will also meet senior members of management who influence the purchase of such services for hospitals, medical schools, and health care facilities. The AAPI Convention is where you can reach your target audience of several thousand under one roof. Sign up now and make the convention part of your marketing plans. If you have any questions or need further information on the online booth registration, please call the Sam Fulambarker at the AAPI office at 630-990-2277 or e-mail exhibits@aapiusa.org. Exclusively for Exhibitors ■ Exhibitor listing on official AAPI Convention Website and Program Guide ■ Three complimentary exhibition attendee passes per booth ■ 24-hour security in exhibition area ■ Lead retrival badge scanner for capturing attendee data ■ Exclusive Exhibitor Lounge access with complimentary refreshments 9
  10. 10. 2013 AnnualMeeting && Exhibition 2010 Annual Meeting Exhibition Exhibit Hours Exhibition Hours Thursday, June 23th 12:00 PM–5:00 PM Friday, June 24th 8:00 AM–5:00 PM Saturday, June 25th 8:00 AM–5:00 PM Move In Move In Wednesday, June 22rd 6:00 PM –10:00 PM Thursday, June 23th 6:00 AM –10:00 AM Move Out Move Out 26 Sunday, June th 6:00 AM–1:00 PM Application Procedures & Space Assignment Application Procedures & Space Assignment To select booth space at the AAPI Convention, please visit www.aapiconvention.com. To select booth space at the AAPI Convention, please visit www.aapiconvention.org. Applications will not be processed nor space assigned without receipt of payment Applications will not be processed nor space assigned without receipt of paymentto move are expected to be ready on Thursday in full. You are expected to be ready on Wednesday, June 23rd at 6:00 PM in full. You May andto move your booth. Ifyour booth. Ifpresent in the exhibit hall exhibit hall during move-in time, you may forfeit your in 23 set up in and set up you are not you are not present in the during move-in time, you may forfeit your exhibit space, and no refunds will be made. If you are not exhibit space, and no refunds will be made. If you have any questions regarding online booth selection, please contact available during the move-out time, the official decorator will hold your materials, exhibits@aapiusa.org,contact that person. If you have any questions regarding online and you must then 630-990-2280. booth selection, please contact sam@aapiusa.org, 630-990-2277. Application for Booth Rental Orders for space for to be made on the www.aapiconvention.org Web site. Booth space will be assigned on a first-come, first- Application are Booth Rental serve basis. The determining factors will be the date of receipt at AAPI office. Thsite. Booth spacebe divided into different sections Orders for space are to be made on the www.aapiconvention.com Web e exhibit hall will accordingassigned on a exhibit. Companies with similar The determining factors will be in the appropriate section. will be to the type of first-come, first-served basis. products or services will be located AAPI reserves the right to make adjustments and modify exhibit be divided into different postal date and/or fax date of receipt. The exhibit hall will space, if necessary. sections according to the type of exhibit. Companies with similar products or services will be located in the appropriate section. Exhibit Materials Rentals and Logistics AAPI reserves the right to make adjustments and modify exhibit space, if necessary. All logistics are corodinated by the Sheratons in houes provider, GES. Please visit the link to the exhibitor quick facts and online catalog for more information. GES can be reached at XXX@GES.COM. Remember to place your order early to take advantage of Booth Inspection early bird rates. Booths are to be fully set up and staffed for inspection on Thursday, June 24th at 10:00 AM at which time the Fire Marshal and AAPI will walk the exhibit floor. If the Booth Inspection by these guidelines, they will forfeit their exhibit booth and exhibitor fails to abide Boothswill to bebe refunded and staffed for inspection on Thursday, May 23rd at 10:00 AM at which time the Fire Marshal and they are not fully set up their money. AAPI Staff will walk the exhibit floor. If the exhibitor fails to abide by these guidelines, they will forfeit their exhibit booth and Exhibit Rental Packages they will not be refunded their money. Rental packages range from $5,000 on upwards, depending on booth size and location. Premium booths are also available. Please contact Sam at AAPI at 630-990-2277 or visit www.aapiconvention.com to view the booth map.10
  11. 11. Important Dates to RememberExhibitor Planning GuideFebruary 15 Early Bird booth pricing endsApril 15 Advertising space reservations due for Program GuideApril 16 Booth cancellation date (50% of payment returned; no refunds, partial or full, given after this date)May 1 Advertising materials due for AAPI Souvenir BookMay 23 Exhibitor move-in 1:00 PM- 5:00 PMMay 24 Exhibitor move-in 7:00 AM -10:00 AM Walk-through inspection at 10:00 AM *Exhibit Hall Ribon Cutting Ceremony at 12:00 PMMay 27 Exhibitor move-out 12:00 PM - 5:00 PMResourceswww.aapiusa.orgProvides information regarding the activities and projects of AAPI. The siteincludes information about our Medical Students/Residents/Fellows/YoungPhysicians, legislative activities, the AAPI Charitable Foundation, the AAPIJournal, the Annual Convention, and various AAPI programs.AAPI Journal – The Flagship of the OrganizationThe AAPI Journal informs more than 14,000 of our Patron life members on trends in the medical field and the AAPI’s programs and activities throughoutthe United States and the world. The Journal also serves as a platform torecognize members who have been honored in their communities in additionto exlcusive event coverage. http://www.aapiusa.org/journal/AAPI ConventionChicago 2013 11
  12. 12. American Association Of Physicians Of Indian Origin AAPI Executive Headquarters 600 Enterprise Drive, Suite 108 Oak Brook, IL 60523 Phone: 630-990-2277 Fax: 630-990-2281 convention@aapiusa.orgChicago 2013 Convention © 2012 American Association of Physicians of Indian Origin

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