AAJ Webinar - Office 365 Versus on Premise Differences

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  • SharePoint 2010 CapabilitiesBI Tools in SharePoint 2010Visio ServicesPowerPivotPerformancePoint Services
  • This also fundamentally explains why customers like yourself consider Microsoft when it comes to your productivity solution. There are really three things that we believe separate Microsoft from every other competitor in this space, and why we think you should bet on Microsoft for productivity.1. We’re the only company that is focused on providing the best productivity experience across the PC, the phone, and the browser. Take any competitor in this space—some of them focus on the PC and they have no browser and no phone story. Some of them are completely browser-based. They have no rich client and they have no phone. We believe that your users, and you as users, really do want to use the PC, the phone, and the browser in your daily world. You want to be able to get to your email, no matter what device you’re using. You want to be able to get to your Office documents, no matter what device you’re using. And we’re making that possible with Office 2010, SharePoint 2010, Exchange 2010. We want you to be able to work on your documents, and when someone touches it in the browser, they don’t clobber all of the things that someone did in the rich client. We round-trip the Office documents from the PC, to the phone, to the browser, and back, and nobody else does that. Your investment in Office documents is huge; you do not want to lose that.We’ve also designed this so that we do things in the PC that are unique from the phone and the browser. We do things in the browser that are unique from the PC and the phone. And we do things on the phone that are unique from the PC and the browser. We haven’t just taken our long list of capabilities and turned a bunch of stuff off and stuck it in the browser. When you’re in the browser, you get unique value that the browser brings to you. When you’re on your mobile phone, you can take photos; we’ll automatically drop those photos into your OneNote digital notebook, and that gets synced up over the cloud, and people who are using their PCs and their browsers see those photos. We don’t have that capability on the PC. So, PC, phone, and browser—the best experience for each one of them.2. We give you the cloud on your terms. We don’t give you a technology ultimatum where you must move to the cloud to use our technology. We give it to you on your terms. What does that mean? It means that if you’re like Starbucks, you may continue to use our technology in your headquarters operation on-premises. But Starbucks has rolled out 18,000 laptops to all of their cafes in the United States. Those 18,000 laptops are running Windows 7. And those 18,000 laptops are using Exchange Online and SharePoint Online. And it’s integrated in with their headquarters operations. So you can send email to anyone in the company. But the 18,000 new users, who’ve never had our technology before, now are using our cloud, and the rest of corporate headquarters are actually using the traditional on-premises technology. We have other customers like Coca-Cola Enterprises, who’s gone 100 percent to the cloud and they’re not using any servers when it comes to Exchange and SharePoint. And so you can have the cloud on your terms. We believe that is very, very important, and we’re dedicated to helping you think about how to use the cloud in the most effective way.3. Finally, the third reason we believe that you should bet on Microsoft is because we have the broadest vision for what productivity actually is. Productivity is not about desktop documents. It’s not about word processing and spreadsheets. That was twenty years ago. We believe modern productivity combines the things you see at the bottom of this slide in a very seamless experience.Enterprise Search: We believe modern productivity means enterprise search, great people search, finding people inside your company.Collaboration: It means great collaborationECM: It means enterprise content management. Why do you have different publishing systems for your intranet, and your extranet, and your Internet? You want people to use the office tools they’re familiar with and integrate those with your single enterprise content management system.BI: We believe in self-service BI. Excel, SharePoint, and SQL Server. Making it incredibly easy for you to visualize data, democratize data within your organization. UC: And of course we believe modern productivity means unified communications.No other company takes this broad of view of what productivity means.
  • Microsoft® Office 365delivers the power of cloud productivity to businesses of all sizes, helping to save time, money and free up valued resources. Office 365 combines the familiar Office desktop suite with cloud-based versions of Microsoft’s next-generation communications and collaboration services: Exchange Online, SharePoint Online and Lync Online. Office 365 is simple to use and easy to administer – all backed by the robust security and guaranteed reliability you expect from a world-class service provider.Microsoft Office 365 Includes:Microsoft® Office Professional PlusThe world’s leading productivity tool now seamlessly connected and delivered with cloud services – for the best productivity experience across the PC, Phone and Browser.Exchange OnlineCloud-based email, calendar and contacts with always-up-to-date protection from viruses and spam.SharePoint OnlineCloud-based service for creating sites to connect colleagues, partners and customers.Lync OnlineCloud-based instant messaging, presence, and online meeting experiences with PC-audio, video conferencing and screen sharing. Key Microsoft Office 365 Benefits:Anywhere-access to email, documents, contacts, and calendars on nearly any device Work seamlessly with Microsoft Office and the other programs your users already count on everydayBusiness-class features including IT-level phone support,  guaranteed 99.9% uptime, geo-redundancy, and disaster recoveryPay-as-you-go pricing options which give you predictability and flexibility for all or part of your organizationLatest version of Business Productivity Online Suite (BPOS), which has millions of business users today Microsoft® Office 365 for small businesses offers an easy-to-use set of web-enabled tools for small businesses, independent consultants and professionals looking for business-class productivity services. Working with the tools people know and use today, Office 365 provides anywhere access to email, important documents, contacts, and calendars on nearly any device. It’s free for the first 30 days and then just $6 per user per month. Microsoft® Office 365 for enterprises brings together cloud versions of our trusted communications and collaboration software with our familiar Office Professional Plus desktop suite. It is designed to help meet your IT needs for robust security, 24/7 reliability, and user productivity.We have a variety of plans to meet the needs of businesses of all sizes and varying IT needs. Priced from $2 - $28 per month per user, each plan has the same 99.9% uptime guarantee and includes the security and support you expect from Microsoft. Office 365 offers great flexibility by allowing businesses to provide users access to only the services they need and pay-as-you-go pricing options. Microsoft® Office 365 for education provides your institution with the same great communication and collaboration experiences used in enterprises around the world while saving time and money. Microsoft Office 365 for education delivers all of this and more while training students on familiar software which employers depend upon.
  • Microsoft has been providing cloud productivity services for over 3 years and we have had great success in the marketplace:40 million+ paying customers of Microsoft Online ServicesOver 9000 business customersMore than 500 government entitiesOver 50% of the Fortune 50070% Exchanging from Notes16,000 partners committed to BPOSGlobal reach: Available in 40 countries and localized into 20 languagesDepending on your customer you can pull specific customer references from this site and talk through in this slide: http://infoweb2007/onlineservices/evidence/Pages/CaseStudies.aspxSome of the approved customer quotes:“The move to Microsoft Online Services will help cut operational costs by an estimated 30% and create a variable cost model that will provide increased flexibility in the future.” Ingo Elfering VP, Information Technology Strategy GlaxoSmithKline“Our users consistently rave about the move to Microsoft Online Services, providing familiar, intuitive solutions that we could trust with our business communications.” Chris Millington Global CTO, McDonald’s Corporation“We looked at a variety of cloud-based offerings, and only Microsoft could meet our requirements for reliability. We have already started our rollout, and with Exchange Online, we will consolidate 42 e-mail systems into one, reducing our IT costs by at least 30%.” Olivier Baldassari CIO, Rexel Group
  • Building upon our success in the marketplace and based on what we have heard from our customers, with Office 365 we will be introducing a set of new features across all workloads and the platformYou can also refer to slide #23 in the appendix for a detailed view
  • More detail on plans and what they consist of
  • Much like our BPOS offers today with deskless worker, we’ll have a Kiosk worker offer as part of the K Family. This set of family plans is designed for the user that doesn’t have messaging and collaboration today so it’s a low cost way of expanding your footprint in an account and giving customers a common platform for communicating to their workers.There are a couple of key changes in this line up from our current deskless offer. The first and foremost is that we are moving from Outlook Web Access Lite to full OWA. In addition, we’ll add POP support for Exchange so this allows customers to access their mail via a client or device.As we shift to the right-hand side, it’s important to talk about the enterprise IW as well. This really is the high volume family plan. The Plan E family. Designed for your enterprise workers. It includes a larger mailbox at 25 gb, full client connectivity with MAPI, it’s mobility with Active sync, Lync for real-time communication (both instant messaging and conferencing), as well as enterprise features for exchange and Sharepoint. And of course Office Professional Plus. All of these capabilities are part of the Enterprise family. So let’s spend a few minutes diving into the Plan E Family…
  • PBX replace features typically have strong ties to the customer premises and are therefore NOT planned to be available in the cloud in the Office 365 timeframe.Requires integration with on-premises equipment or networks – examples are automatic E-911, call admission control, RCC and direct trunks with legacy PBXs Thereare specialized telephony capabilities that are primarily used in call center scenarios – examples are call park and hunt groupsPBX replace capabilities in Lync Server 2010 are new investments that are important to customers who are looking to enhance or retire legacy telephony systems. Since we do not support splitting Lync workloads (for example, IM in the cloud and voice on-premises), these customers should deploy Lync Server On-premises for all Lync workloads. Lync Server integrates with Exchange Online for voice mail with no need for additional gateways or hardware. This means that customers can have the best of both worlds, with Lync Server on premises (including PBX replace) and Exchange Online in the cloud (including Unified Messaging).‘Lync split domain’ is another important future capability that planned for Q4 CY2011. This will enable an organization to split groups of Lync users between an on-premises and Lync Online in the cloud. A typical scenario would be to have an on-premises Lync deployment for a central office location but deploy branch offices in Lync Online and the cloud. This would provide with IT managers with the maximum flexibility to segment their users and optimize their Lync investments and deployment models according to their needs.As of today, having on-premises Lync users and Online Lync users within the same company will require two separate SIP domains (one for the online users and one for the on-premises users)
  • We have a laterslidewithsome more detail on federationNote: in LyncHybrid- Lync directory search not supported over federation
  • Move slide?
  • Four main scenarios are supported. Team sites is the most common of all workloads that we see that gets moved to cloud first.
  • Screenshot of team site for Marketing – you can see how you can apply branding and also add KPI web part to show key performance indicator driven off of a sharepoint list – but you can also pull this data from other data sources.Key message: Keep teams in sync and manage important projectsTalking Points:Share and manage important documents to help teams work together efficientlyTrack key project milestones and schedules with shared-calendarsCreate, edit and review documents and proposals in real-timeManage important meeting notes and project delivery schedulesShare documents and information easily with trusted business partnersEnable real-time communication with colleagues right from within SharePointApply your own unique look and feel to team sites with custom theming and brandingORShort 1st person narrative to explain the benefits of Team Sites:Everyone is busy and it’s often difficult to get the whole team in the same room at the same time. SharePoint Online helps me keep my team in sync. Team Sites provide a single location for the entire team including our trusted business partners to work together on documents, critical tasks and events regardless of where they are. Quick and easy to set-up without the need for IT guidance my team can work together to co-author and review business proposals in real-time and members of my team can set notifications to track document updates. We now conduct team meetings online, using pc-to-pc audio, video and screen sharing and capture important meeting notes using the OneNote Web App making it easy to stay in sync and work efficiently from anywhere.
  • Screenshot of a mysite page for a fictitious user called Amy Alberts. On this profile pae, you can see her title, departne, phone number, her Lync Online presennc information, org hierarchy , her recent social tagging activity, her expertise, the docs she authored, her colleagues and memberships. She can also manage her personal content under the My Content site – strictly restricted to her only. Key Message: Manage and share personal documents and insights with My SitesBenefits:Create your own personal My Site to share personal information and professional expertiseAccess and manage important documents from your PC, phone or browserFollow your colleagues latest activities and updates using notes and activity feedsProtect sensitive personal content andcontrol who can read, edit and access filesORShort 1st person narrative to explain the benefits of My Sites:In the past I have saved documents in multiple locations making it difficult to share, challenging to manage version history, and difficult to find. My Sites provide me with a personal site to manage and share my documents, with colleagues. I can protect my sensitive personal content by setting document-level permissions. Even when I’m out of the office I can access my important documents from anywhere – whether I’m working from an airport kiosk, on my mobile phone or even when I’m offline.
  • Screenshot of intranet site – branded to meet IT Corp’s branding requirement with custom navs, images, announcements, links to blogs, and wikis and business process forms and workflows including SPO-wide searchKey message:Keep everyone up to date with company news and informationTalking Points:Keep employees up to date with the latest company news and informationSimplify routine business processes using online forms and workflowFind important documents and people easilyShare ideas and seek input from the company using community discussion forums and surveysAlert employees to news and business developments using blogsORShort 1st person narrative to explain the benefits of Intranet Sites:In the past we’ve used bulletin boards and company-wide emails to update people on events, new hires and policy changes but this has become ineffective as our company has grown. Our Intranet site provides a single place to keep everyone up to date with company information and news and is my starting point to search across the company for important documents and people. It also provides me with a single place to participate in discussion forums, access online training, and find updates on operational policies.
  • Intranet Sites: keep up to date with company news and informationKeep employees up to date with the latest company news and information.Access key business process information (incl. policies and procedures, training guides and expense reports). Find important documents and people easily. Share ideas and seek input from the company using community discussion forums and surveys.Alert employees to news and business developments using blogs.Website: market your small business using a simple public-facing websiteUse simple out-of the box web templates to personalize sites. Choose your own personalized company domain.Update site content quickly and easily using familiar tools.Help customers find the information they need on your site quickly.Team Sites: keep teams in sync and manage important projectsManage and share important documents to help teams work together efficiently.Track key project milestones and schedules with shared-calendars.Create, edit and review documents and proposals in real-time.Manage important meeting notes and project delivery schedules.Share documents and information easily with trusted business partners.Enable real-time communication with colleagues right from within SharePoint.Apply your own unique look and feel to team sites with custom theming and branding.My Sites: share and manage personal documents and informationCreate your own personal My Site to share personal information and professional expertise.Access and manage important documents from your PC, phone, or browser.Follow your colleagues latest activities and updates using notes and activity feeds.Protect sensitive personal content and control who can read, edit and access files.
  • Thanks for listening to my thoughts on cloud computing. Please contact me directly if you would like more information or a copy of our white paper on this topic.
  • AAJ Webinar - Office 365 Versus on Premise Differences

    1. 1. Identifying the differences between Office365 and on-premise versions Our presentation will start shortly.
    2. 2. Microsoft Productivity Differences between Office365 and on-premise installation Understanding Office365 Presented by:
    3. 3. Agenda • Presenter • Office365 Service Offering • Differences between cloud and on-premise • Questions
    4. 4. Chris Jackson Vice President of Sales AAJ Technologies
    5. 5. The Future of Productivity 5
    6. 6. Announcing Microsoft Office 365
    7. 7. Microsoft Office Professional Plus Depending on service plan: • Includes On-Premise and the Office Web Apps • Includes Mobile Device Support
    8. 8. Microsoft Office 365 Value Instant messaging * Access from mobile devices depends on carrier network quality and availability
    9. 9. Microsoft Office 365 Value * Access from mobile devices depends on carrier network quality and availability
    10. 10. Microsoft Office 365 Value * Access from mobile devices depends on carrier network quality and availability
    11. 11. Microsoft Office 365 Value * Access from mobile devices depends on carrier network quality and availability
    12. 12. Microsoft Office 365 Value * Access from mobile devices depends on carrier network quality and availability
    13. 13. Customers Are Embracing Cloud Productivity with Microsoft 13
    14. 14. What’s New in Office 365 • • • • • • • • • • • • • • • • • • • • • • • • • • • 14 •
    15. 15. Plans for All Your Employees 15
    16. 16. Office 365 SharePoint Service Plans Office 365 for Pro & Small Biz Exc h. SharePoint Lync Web Apps Office 365 Enterprise Exc h. Office Pro & Lync Web Apps SharePoint 1 Team Site Collection 300 Team Site Collections Public Facing Site Public Facing Site My Site for each E plan user Tenant Admin
    17. 17. User Segments: Right Features for the Right Users 17
    18. 18. Exchange Key Differentiators • Online does not have catch-all mailboxes • Online supports aggregate mail (from multiple external accounts) • Online does not support custom or hierarchical address lists • Online does not support address book policies • Online does not support Application connectivity through Exchange Server MAPI/CDO API • No public folders (use SharePoint instead) • Global Address List synchronization from multiple on-premises Active Directory forests – must cleanup AD and consolidate to single forest
    19. 19. Lync Online – Enterprise IM & PC-to-PC Audio/Video • • • • • • • • • • •
    20. 20. Cloud/on-premises co-existence options: • Lync Server 2010 on-prem integrates with Exchange Online for voice mail in the cloud (UM) • Today on-premises Lync users and Online Lync users within the same company will require two separate SIP domains • Support for splitting groups of Lync 2010 users between Lync Server and Lync Online on a single domain is planned but no ETA. • It is not possible to split Lync workloads (IM, online meetings and Voice/PBX) between the cloud and onpremises. • For example, it is not possible to deploy IM and meetings in the cloud with voice on-premises for a single user.
    21. 21. Lync Federation Enables Interop For Online and Server Deployments @online.contoso.com • Lync Federation (separate domains) @contoso.com Users in two separate Lync deployments can see presence and communicate through Lync • Requires 2 separate SIP domains for server and online deployments • Optimized for person-to-person communications
    22. 22. Interop with Dial-in Audio Conferencing • • • • •
    23. 23. Lync Online Web Scheduler Access via Sched.Lync.com • A web-based meeting management tool for users who don’t have access to Microsoft Outlook, or are using a non-Windows OS. • Send invitations by using iCalendar • Send invitations by using your email program (Copy Paste) 25 | Microsoft Confidential
    24. 24. What is Included in Office 365 SharePoint Online? 4 major types of sites to share documents, data insights and information within and outside your organization
    25. 25. Team Sites Keep teams in sync Share documents to help teams work together efficiently Create, edit and review documents and proposals with colleagues Share documents and information easily with trusted business partners
    26. 26. Team sites • Create site collection or sub sites • Number of site collections vary by subscription plan bought • Choose from many different out of the box templates like teamsite, blog, wiki, meeting workspace, contact database, search center, document center etc. • Upload and apply a custom site template • Search for custom site templates at Office 365 SharePoint Online Market Place • Use Office Web Applications and co-authoring capability within team sites to collaborate real-time
    27. 27. My Sites Share and manage personal documents and information Create a personal site to share and manage your documents Share your profile and areas of professional expertise Access your important documents from your PC, phone or browser • Check the subscription plan to see if My Sites feature is supported
    28. 28. Intranet Sites Keep everyone up to date with company information and news Find important documents and people quickly and easily Share ideas and seek input using wikis and blogs Simplify routine business processes using online forms and workflow
    29. 29. The Simple, Lightweight, Public-Facing Site • One per customer/tenancy • Based on what people could do in Office Live for Small Business • New edit tool (ribbon based) called ‘Site Designer’ • You cannot use SharePoint Designer • Vanity URLs supported • HTTP based • No WCM (Web Content Management) publishing workflow, no site variations
    30. 30. “SharePoint On-Premises” vs. “SharePoint Online” Comparison My Sites, Team Sites Intranet Sites Customize sites to deliver business solutions BI, FAST Search, Intern et Sites
    31. 31. SharePoint Online new features
    32. 32. SharePoint features not available yet with Office 365
    33. 33. Extensibility Overview SharePoint Online - O365 Compared to SharePoint 2010 On-Premises 36 | Office 365 Deployment Workshop
    34. 34. Detailed Feature Function Matrices
    35. 35. Contact Information To obtain the detailed matrices: Brett Gillin brett.gillin@aajtech.com (954) 689-3984 x 129 Chris Jackson chris.jackson@aajtech.com (954) 689-3984 x115
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