Digital Preservation for Real Archivists Huddersfield University 19 October 2009 http://www.flickr.com/photos/intherough/3...
<ul><li>Over 850 Years Old </li></ul>Over 850 Years Old
10 Years Old … and obsolete Ditto was released by Iomega in the 1990s as a tape-based backup storage device.  It was disco...
Obsolescence <ul><li>Hardware </li></ul><ul><li>Software </li></ul><ul><li>Storage Media </li></ul>http://www.flickr.com/p...
Digital Fragility http://www.flickr.com/photos/dishu/142859035 http://www.flickr.com/photos/ljw/790781877
http://www.flickr.com/photos/broterham/460351536
“ A decidedly analogue approach to a digital problem” http://www.flickr.com/photos/poodleface/513964717
<ul><li>Survey what you’ve already got </li></ul><ul><li>Document it: </li></ul><ul><ul><li>File types & software versions...
Impress your techies -  Show them you’re serious! Portrait of a Gentleman Techie, after Thomas de Keyser http://www.flickr...
 
Get over the originality complex! <ul><li>Information + Provenance can trump originality  </li></ul><ul><li>Copying for pr...
MLA Yorkshire E-Bulletins - A Practical Example
“ I never have these types of problems with digital” <ul><li>Don’t panic at the format and overcomplicate – look for simpl...
The Preservation Chain <ul><li>Doesn’t five years always come first? </li></ul><ul><li>You don’t need to aim for ‘forever’...
<ul><li>Alexandra Eveleigh </li></ul><ul><li>Collections Manager </li></ul><ul><li>West Yorkshire Archive Service </li></u...
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Digital Preservation For Real Archivists Sslh 2009

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  • In fact, the basic problem seems to me that all the propaganda about digital preservation has actually proved incredibly effective – by giving the impression that its all terribly technical and complicated - at scaring off the very people – archivists – who are best placed to understand the issues of long-term preservation of information. So, that’s all I have to say on the subject of problems. For the next 15 or so minutes, my aim is to turn the tables on this techie domination of the archival mouse, looking at some of the approaches we’ve been able to take as archivists at WYAS to address issues of digital longevity.
  • Digital Preservation For Real Archivists Sslh 2009

    1. 1. Digital Preservation for Real Archivists Huddersfield University 19 October 2009 http://www.flickr.com/photos/intherough/3470183543
    2. 2. <ul><li>Over 850 Years Old </li></ul>Over 850 Years Old
    3. 3. 10 Years Old … and obsolete Ditto was released by Iomega in the 1990s as a tape-based backup storage device. It was discontinued in 1999.
    4. 4. Obsolescence <ul><li>Hardware </li></ul><ul><li>Software </li></ul><ul><li>Storage Media </li></ul>http://www.flickr.com/photos/_boris/3263102133
    5. 5. Digital Fragility http://www.flickr.com/photos/dishu/142859035 http://www.flickr.com/photos/ljw/790781877
    6. 6. http://www.flickr.com/photos/broterham/460351536
    7. 7. “ A decidedly analogue approach to a digital problem” http://www.flickr.com/photos/poodleface/513964717
    8. 8. <ul><li>Survey what you’ve already got </li></ul><ul><li>Document it: </li></ul><ul><ul><li>File types & software versions </li></ul></ul><ul><ul><li>Storage Media </li></ul></ul><ul><ul><li>System documentation / user manuals </li></ul></ul><ul><li>Consider what you would like to get (in an ideal world) & how you would like to get it: </li></ul><ul><ul><li>Preferred file formats list </li></ul></ul><ul><ul><li>Depositor guidelines and education </li></ul></ul><ul><ul><li>Digital archives deposit documentation </li></ul></ul><ul><ul><li>Protocols for copying and transfer </li></ul></ul>Be Prepared http://www.flickr.com/photos/melbournemermaid/2597121990
    9. 9. Impress your techies - Show them you’re serious! Portrait of a Gentleman Techie, after Thomas de Keyser http://www.flickr.com/photos/notionscapital/2496369741
    10. 11. Get over the originality complex! <ul><li>Information + Provenance can trump originality </li></ul><ul><li>Copying for preservation (migration) has a long and distinguished heritage </li></ul><ul><li>What does ‘original’ mean in a digital world anyway? </li></ul><ul><li>Understand and accept the idea of ‘reasonable loss’ </li></ul>
    11. 12. MLA Yorkshire E-Bulletins - A Practical Example
    12. 13. “ I never have these types of problems with digital” <ul><li>Don’t panic at the format and overcomplicate – look for simple solutions that are ‘good enough’ </li></ul><ul><ul><li>Make multiple copies (ideally store one copy on a server that is backed up) </li></ul></ul><ul><ul><li>Research software tools and preservation services (eg PRONOM http://www.nationalarchives.gov.uk/pronom) </li></ul></ul><ul><ul><li>Archival theory is still relevant. Develop new procedures alongside traditional workflows. </li></ul></ul><ul><li>Don’t start with long obsolete material – it’ll be much harder </li></ul><ul><li>Deal with reality, not with ‘what ifs’. </li></ul><ul><li>Do not underestimate your expertise with regards to cultural factors/interpersonal skills vital to digital preservation (eg privacy concerns, depositor liaison) </li></ul><ul><li>Do appreciate your limitations but understand others are in the same boat! Document, document, document – and look for help. </li></ul>http://www.flickr.com/photos/jeremymates/2559586321
    13. 14. The Preservation Chain <ul><li>Doesn’t five years always come first? </li></ul><ul><li>You don’t need to aim for ‘forever’. </li></ul><ul><li>Just the next generation of recordkeepers. </li></ul>http://www.flickr.com/photos/intherough/3470183543 “ Digital information lasts forever, or five years – whichever comes first” Jeff Rothenberg
    14. 15. <ul><li>Alexandra Eveleigh </li></ul><ul><li>Collections Manager </li></ul><ul><li>West Yorkshire Archive Service </li></ul><ul><li>PO Box 5 </li></ul><ul><li>Nepshaw Lane South </li></ul><ul><li>Morley </li></ul><ul><li>Leeds </li></ul><ul><li>LS27 0QP </li></ul>http://www.flickr.com/photos/-bast-/349497988/

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