August 2013   operational plans monthly review
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August 2013   operational plans monthly review August 2013 operational plans monthly review Presentation Transcript

  • Operations Monthly Report - August Content: oGIP, oGCDP, iGIP, iGCDP, TM, Operations, IM
  • oGIP Monthly Report July 2013
  • oGIP – General Direction 1.  Working on specific segments - Global Talents subproduct implementation 2. Growth networks – working closely with some LCs 3. oGIP culture among membership in our entity ( personel fulfillment, better understanding of area, value proposition for members) 4. Off peaks in segments – supply & demand management 5. International Relations support MC MoS realzation 7. Selling culture in oGIP area 8. Capitalizing on SU
  • Monthly Priorities Achievement Kasia   Growth  Netowrks  strategy   JD   NST  <3     done     LC  coaching  visit  -­‐  ac=on  step  for  each   LC   JD   me     done     OGX  Relevance  campaign  crea=on     SI   Ana  Sofia   25%  
  • August – Results Overall RA Białystok   Gdańsk  UG   Katowice  UE   Kielce   Koszalin   Kraków   Łodź   Lublin   Nowy  Sącz   Olsztyn   Poznań   Rzeszów   Szczecin   Toruń   Warszawa  SGH   Warszawa  UW   Wrocław  UE   Wrocław  UT   1    5   0    0   6   2     0    5   1    0   8   10     4    7   1    2   0    0   0    3   11    4   2   2     0   0     2   1     6    2   4   5     6   10     2   2     2013   2013  
  • August – Results Overall MA Białystok   Gdańsk  UG   Katowice  UE   Kielce   Koszalin   Kraków   Łodź   Lublin   Nowy  Sącz   Olsztyn   Poznań   Rzeszów   Szczecin   Toruń   Warszawa  SGH   Warszawa  UW   Wrocław  UE   Wrocław  UT   1    1   4    3   1   2     0    5   1    0   4   5     4    0   3    3   0    0   0    0   5    4   0   3   0   2   1   1     1    3   1   4   1   1   1   2     2012   2013  
  • August – Results Overall RE Białystok   Gdańsk  UG   Katowice  UE   Kielce   Koszalin   Kraków   Łodź   Lublin   Nowy  Sącz   Olsztyn   Poznań   Rzeszów   Szczecin   Toruń   Warszawa  SGH   Warszawa  UW   Wrocław  UE   Wrocław  UT   1    1   2    3   1   1   0    0   0   0     3   4     2    0   3    1   0    0   0    0   7   6     0   2   0   0   1    0   1    1   5   3   3   2   1   2     2012   2013  
  • August – Results in BA RA   MA   RE   PL   RE   PL   RE   PL   RE   6   25   12   13   10   10   RA   MA   RE   RE  2012   Growth/Drop   26   26   19   45   -­‐58%   Q1  2013   PLANNED   RA   MA   RE   RE  2012   Growth/Drop   38   32   37   45   -­‐18%                                                                                                           12   6   18                      
  • August – Results in MKT RA   MA   RE   RE  2012   Growth/Drop   11   15   17   26   -­‐35%   Q1  2013   PLANNED   RA   MA   RE   RE  2012   Growth/Drop   22   35   36   26   38%                                                                                                           11   20   19                       RA   MA   RE   PL   RE   PL   RE   PL   RE   8   11   10   6   8   5  
  • August – Results in EDU RA   MA   RE   RE  2012   Growth/Drop   10   30   22   35   -­‐37%   Q1  2013   PLANNED   RA   MA   RE   RE  2012   Growth/Drop   33   22   37   35   6%                                                                                                           23   -­‐8   15                       RA   MA   RE   PL   RE   PL   RE   PL   RE   8   12   1   9   12   10  
  • August – Results in IT RA   MA   RE   RE  2012   Growth/Drop   11   4   6   12   -­‐50%   Q1  2013   PLANNED   RA   MA   RE   RE  2012   Growth/Drop   18   12   18   12   50%                                                                                                           7   8   12                       RA   MA   RE   PL   RE   PL   RE   PL   RE   5   5   2   3   5   1  
  • Overal RA   MA   RE   PL   28   25   35   RE   54   33   26   %     192%   132%   75%  
  • Overall Factors (positive or negative factors that influenced the performance) Postitve: 1.  Clear & achievable plans – I can easly set my weekly/montly priorities 2.  NST support 3.  Relation with other country 4.  International Congres in Egypt
  • Overall Factors Negative: 1.  Pipline in MA/RE 2.  Ongoing promo for Global Talents 3.  International Congres in Egypt
  • oGIP in August 2013 Key Achievements: •  Workflow of Growth Netowrk Implementation •  GIP Strategic Meeting (Hungary, Poland, Germany, Czech Republic) •  LC coaching schedule & individual approach •  IC – interantional relation, setting specific goals for cooperation, conection between NST and iGIP responsible in countries •  IC fallow up Key Non-Achievements •  NST Meeting – postpone till 1.09 •  Coaching visit postpone – 09-18.09 •  OGX Relevance Campaign •  RE
  • oGIP in September 2013 Key strategies for next month: •  NST meeting – Growth Networks/ standarization of processes before October recruitment (product packaging) •  ELD Summit – tool for strategy implementation •  LC coaching •  IC fallow up! •  GT platform ready before ELD Summit Key challenges for next month: •  Multitasking – LC visits and preparation for ELD Summit in the same time •  IC fallow up – depends not only from me •  my@net changes – avi EPs review
  • oGCDP Monthly Report August 2013
  • oGCDP – General Direction •  Bring OGX Relevance to AIESEC in Poland •  RA = MA mindset •  LC2LC Cooperation Management •  Customer orientation focus •  EP LEAD Implementation / Co-Delivery Strategies •  Introduction of off peak •  International Positioning •  Process Optimization
  • Monthly Priorities Achievement
  • August - Results RA 2012 2013 Growth Planned - 20 Achieved 22 21 - 5% % Plan Realization - 105% MA 2012 2013 Growth Planned - 35 Achieved 39 45 15% % Plan Realization - 129% RE 2012 2013 Growth Planned - 180 Achieved 91 102 12% % Plan Realization - 57%
  • Network Analysis – RA 6   1   2   1   1   2   1   2   0   1   1   2   0   1   1   0   0   0   5   4   2   2   2   1   1   1   1   1   1   0   0   0   0   0   0   0   0   1   2   3   4   5   6   7   2012   2013  
  • Network Analysis – MA 2   8   1   3   4   7   2   1   5   1   0   0   0   1   1   1   2   0   10   7   4   4   4   3   3   2   2   2   2   1   1   0   0   0   0   0   0   2   4   6   8   10   12   2012   2013  
  • Network Analysis – RE 12   12   7   8   26   7   1   2   2   5   1   2   4   2   0   0   0   0   16   14   12   11   9   6   6   5   4   4   4   4   2   2   2   1   0   0   0   5   10   15   20   25   30   2012   2013  
  • Overall Factors (positive or negative factors that influenced the performance) •  Bottlenecks in LC Q4 off peak •  Poor focus on ongoing promo GCDP •  NST selection process •  2/4 NST members ”on hold” •  International Congress – Egypt ‘13
  • oGCDP in August 2013 Key Achievements: •  NST and WG teams selection •  NST individual action plans and coaching •  WG meeting preparation •  IC – trainings, GCP’s, country meetings, networking •  LC coachings scheduled •  Post-IC follow up Key Non-Achievements •  Matching focus/goals •  RE goals •  OGX relevance campaign preparation •  LC coaching visits postponed
  • oGCDP in September 2013 Key strategies for next month: •  Off Peak Working Group meeting •  NST empowerment •  LC direct coaching •  ELD Summit •  Improve GC platform Key challenges for next month: •  LC coaching preparation & visits •  ELD Summit preparation •  Clean AVI database •  Decisions upon AI & GC platform use
  • iGIP Monthly Report August 2013
  • iGIP – General Direction •  iGIP in Poland is delivering one coherent and market relevant Global Talents product basing on national sub products and local segments. Our internal processes optimization and know-how implementation together with external outlook makes us reliable business partner for companies in different segments across Poland.
  • Monthly Priorities Achievement •  Sales Region (Coaching) strategy creation and first meeting •  Cooperation with government preparations (till Monday will be done) •  Global Talents positioning - NST selection || webpage + offer update || external partners raising •  Global Talents Product Development strategy (with BoA and WG)
  • August – Results Overall 0   10   20   30   40   50   60   70   2012   2013   Plan   2012   2013   Plan   2012   2013   Plan   Ra   Ma   Re   August  
  • Q3 Results Overall 0   20   40   60   80   100   120   Ra   Ra  Plan   Ma   Ma  Plan   Re   Re  Plan   Q3   Q3  plan  vs  realiza=on  
  • August – Results in IT 0   2   4   6   8   10   12   2012   2013   Plan   2012   2013   Plan   2012   2013   Plan   Ra   Ma   Re   August   IT  
  • Network Analysis – RA 0   2   4   6   8   10   12   14   AIESEC  RZESZOW   AIESEC  BIALYSTOK   AIESEC  WROCLAW  UE   AIESEC  POZNAN   AIESEC  WARSAW  UNIVERSITIES   AIESEC  KRAKOW   AIESEC  GDANSK  UG   AIESEC  LUBLIN  UMCS   AIESEC  OLSZTYN   AIESEC  KATOWICE  AE   AIESEC  LODZ   AIESEC  SZCZECIN   August  RA   2012   2013  
  • Network Analysis – MA 0   1   2   3   4   5   6   AIESEC  KATOWICE  AE  (POLAND)   AIESEC  BIALYSTOK  (POLAND)   POLAND  (POLAND)   AIESEC  WARSZAWA  SGH  (POLAND)   AIESEC  KRAKOW  (POLAND)   AIESEC  TORUN  UMK  (POLAND)   AIESEC  RZESZOW  (POLAND)   AIESEC  LUBLIN  UMCS  (POLAND)   AIESEC  LODZ  (POLAND)   AIESEC  POZNAN  (POLAND)   AIESEC  KOSZALIN  (POLAND)   AIESEC  GDANSK  UG  (POLAND)   August  MA   2012   2013  
  • Network Analysis – RE 0   1   2   3   4   5   6   AIESEC  SZCZECIN  (POLAND)   AIESEC  POZNAN  (POLAND)   AIESEC  KIELCE  (POLAND)   AIESEC  WROCLAW  UT  (POLAND)   AIESEC  WARSAW  UNIVERSITIES  (POLAND)   AIESEC  LODZ  (POLAND)   AIESEC  KRAKOW  (POLAND)   August  RE   2012   2013  
  • Overall Factors (positive or negative factors that influenced the performance) •  AIESEC Uni share ( 84% / 46% / 63% ) •  Unproper (hard to match) TNs in base •  Sales and matching in Marketing Subproduct growth •  Lack of operations in IT •  Lack of HR in LCs (weak sales and matching intensity) •  International Congress
  • iGIP in August 2013 Key Achievements: •  Matching intensity tool implementation •  Forms standarization (HTML usage) •  Marketing sales and matching growth •  Beginning of international cooperation Key Non-Achievements •  IT operations •  Government cooperation preparation •  NST selection •  GT brand support (offer, webpage)
  • iGIP in September 2013 Key strategies for next month: •  Coaching visits - sales region kick off! •  ELD Summit preperation and delivery •  Global Talents basic brand support - webpage / offer Key challenges for next month: •  Exams + thesis •  Issue with Lublin (LCVP skip) •  GEP delivery •  Lack of NST for GT brand support
  • iGCDP Monthly Report August 2013
  • iGCDP – General Direction 1. National Projects Refreshment 2. Implementation of co-delivery standards 3. Improving reception quality 4. Global Host product development 5. Improvement of GCDP raising management 6. Preparation for grants‘ usage 7. Creation of a new national product for a new market segment
  • Monthly Priorities Achievement •  Implementation of co-delivery processes – IN PROGRESS •  Market research for "National Projects Refreshment„ - DONE •  Working our standards for Global Host – IN PROGRESS
  • August - Results Plan   RealizaRon   %   RA   50   52   104  %   MA   119   100   84  %   RE   50   74   148  %  
  • Network Analysis – RE AIESEC  KRAKOW            38     AIESEC  RZESZOW            14     AIESEC  WARSAW  UNIVERSITIES    12     AIESEC  WROCLAW  UE                7   AIESEC  POZNAN                  1   AIESEC  WARSZAWA  SGH              1   AIESEC  LODZ                        1  
  • Network Analysis – RE AIESEC  KRAKOW        154   AIESEC  POZNAN        84   AIESEC  RZESZOW        82   AIESEC  WARSAW  UNIVERSITIES  71   AIESEC  WROCLAW  UE      62   AIESEC  LODZ          47   AIESEC  WARSZAWA  SGH      44   AIESEC  SZCZECIN        38   AIESEC  BIALYSTOK        37   AIESEC  KATOWICE  AE  37   AIESEC  LUBLIN  UMCS  32   AIESEC  GDANSK  UG  30  19   AIESEC  TORUN  UMK  30   AIESEC  WROCLAW  UT  29   AIESEC  OLSZTYN    16   AIESEC  NOWY  SACZ    11   AIESEC  KIELCE      4   AIESEC  KOSZALIN    1  
  • Network Analysis – RE Country   Result   India   1774   Brazil   1291   Russia   1088   China   1085   Indonesia   813   Poland   809   Egypt   751   Italy   568  
  • Network Analysis – RE Country   Result   India   1488   Brazil   1291   China   932   Russia   931   Poland   735   Indonesia   714   Egypt   645   Italy   553  
  • •  IC (+) I discussed the cooperation with main country partners •  IC (+) I got many functional inputs for my plans in iGCDP area which may result in better things done in the term •  IC (-) there are some delays in the functional projects because I didn’t work on them during IC •  Reception (-) Very low engagement of members of reception commission •  NST (-) there is no contact with one NST member for over a month, I do not know what’s going on with her •  NST (+) they did a very fine market research and have a lot of inputs the future of the national projects, very high engagement Overall Factors
  • iGCDP in August 2013 Key Achievements: •  Gathered a lot of iGCDP knowledge on IC •  Built good relations with main and other country partners •  Delivered the market research for NPR •  Created the new form of national iGCDP products •  Informed the network about co-delivery direction Key Non-Achievements •  Did not implement enough the co-delivery standards •  Reception standards creation •  Visa Process inprovement
  • iGCDP in September 2013 Key strategies for next month: •  Working out materials about new national products •  Educating the network about the new national products •  Refreshing the co-delivery strategy and implementing it fast! •  Follow up with country partners after IC •  Driving strategies to coaching LC’s and enagaging them in the area •  Delivery of ELD summit •  Exams in the last week of September L L Key challenges for next month: •  Less time for operational work due to coaching visits L •  Exams in the last week of September L L •  Still feeling a little bit sick after IC L L
  • TM Monthly Report August 2013
  • TM – General Direction Talent Management and Talent Capacity driving GIP and GCDP growth bringing impact to organization and members.
  • Monthly Priorities Achievement •  Talent Plan feedback- DONE •  Tracking of TXP in the our network (start of audit- induction of NST and preparation of process with IM)- IN PROGRESS •  Preparation of IT TXP Recruitment and recruitment optimization- DONE
  • July – Results in TMP  2012   2013   Growth   RA   49   84   171%   RE   38   72   53%  
  • July – Results in TLP  2012   2013   Growth   RA   45   37   -­‐18%   RE   46   16   -­‐66%  
  • Overall Factors (positive or negative factors that influenced the performance) •  MC team on IC- negative, •  Holidays period- difficulties to gather information from Lc in timeline- negative, •  Functional meeting- positive, •  NST (independent structure ready to work)- positive
  • TXP in August 2013 Key Achievements: •  Delivery of Talent Plan feedback •  Preparation of network for recruitment •  Preparation to IT TXP recruitment (Comm task force participations, creation of members profile, materials for LC, survey for IT members, final goals creation) Key Non-Achievements •  Measuring of TXPs in network •  Late creation of ELD Summit agenda for OCPs
  • TXP in September 2013 Key strategies for next month: •  ELD Summit preparation and delivery •  Prepraration of network to run IT TXP recruitment, •  Final preparation for product packing (recruitment and induction of task force) •  Preparation to run TLP audit Key challenges for next month: •  Time like always •  Availability of Mc memebrs due to coaching LCs
  • Operations Monthly Report August 2013
  • Operations – General Direction •  Customer Experience Management in Local Level •  Refreshment of forms in myaiesec.net for optimization •  Information Management and Operations alignment to Global level
  • Monthly Priorities Achievement •  GIP Strategic Meeting and consolidation of a strong strategy of International Relations in the region •  Customer channel •  National Control Board team election •  International Congress 2013
  • Overall Factors (positive or negative factors that influenced the performance) Positive: Quick absortion of the idea to implement and execute GIP meeting within our MCVPs and other countries (very positive) Negative: IC Preparations ELD Summit Agenda creation and time management during the conference which was not good
  • Operations in August 2013 Key Achievements: •  GIP Strategic Meeting Management from VP OP side •  International Congress for global strategy understanding Key Non-Achievements •  Support to GCDP ICX in for 1st meeting about refreshment in programmes
  • Operations in August 2013 Key strategies for next month: •  Global Innovation systems •  Co-Delivery strategy follow up (GCDP) •  International Relations follow up (GIPs – after meeting implementation and execution) Key challenges for next month: •  Global Innovation systems implementation in Poland •  GIP follow up with partners and possible RA strategy
  • Information Management Monthly Report August 2013
  • Monthly Priorities Achievement 1.  AMS: SONA being tested with Rubi; 2.  AMS: Tickets; 3.  AMS: Audit; 4.  [ 10 ~ 12 hours ] NST Trainning 5.  [ 2/2 ~ 100% ] Newsletters published; 6.  TM Recruitment Tool; 7.  [ 6/6 ~ 100% ] MyAIESEC.net issues;
  • Overall Factors Delays: •  NST training; •  Research and studies;