SFSU ISYS 363-1 Fall 2013 Phillies
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  • 1. SFSU ISYS 363 Section 1 Fall 2013 Group: Phillies
  • 2. Security • Security is the most important aspect of a collaboration tool and we kept this is mind during our research. • Especially dealing with online tools, there is a high risk for security threats • Controlling important documents shared through the Web is very important
  • 3. Convenience • An easy and simple to use collaboration tool is key! • Easy accessibility for all group members!
  • 4. Google Docs Pros: – Works across all platforms – Cloud based, so will not clutter a person’s hard drive. – Accessible anywhere; can use a computer or mobile device Cons: – Only available on the internet. – Only basic formatting – A “retraining;” its not the exact same as MS Office.
  • 5. iLearn Pros: • Allows file sharing • Allows group discussion through forums • Cloud based Cons: • Subject to many “technical difficulties” • Limited upload file size: 500 kB • Accessibility
  • 6. Dropbox Pros • Users receive 2GB for free plus 500MB per referral (up to 16GB) • Works with all platforms • Email notifications when a user accesses the file • Simple and easy to use! Cons • Lack of security: Dropbox stores a copy of all documents; staff has access to files and users have no control over who shares copied documents • Involves two steps: uploading and downloading. It is easier to send the file through Skype or AIM. • Only one person can edit a file, if two people are editing a file, the first one uploaded will save
  • 7. Copy Pros: • Free, Open Source, and Cross-Platform • Encrypted transfer and storage of data on their servers; not maintained by a 3rd party • Offers up to 20gb of storage and use is free for up to 5 people • No size limitations of uploaded and downloaded files Cons: • No video conferencing available • Majority of software is already linked to the more popular, Dropbox • Software installation is required and must be running 24/7 to access cloud storage
  • 8. Skype PROS: • Free voice and video calling; low-cost for international business calls • SkypeIn and SkypeOut - SkypeIn: a number that allows people with cell phones to call a computer via Skype - SkypeOut: very low-cost calling from computers to cell phones • Video conferencing reduces business travel costs CONS: • Not best call and connection quality • Does not offer a service level agreement (SLA) • Does not work well for multi-party calling
  • 9. Winners! • iLearn 1) Most convenient tool for all group members 2) Simple and easy to use 3) Accessible to everyone • Google Docs 1) Free and easy to use 2) Ability to to send files that are over 500KB 3) Easy to share documents between group members
  • 10. Sources • http://blog.planet5d.com/2013/06/which-tool-for-cloud-storage-copy-w15gb-or- dropbox-w2gb/ • http://www.pcmag.com/article2/0,2817,2343852,00.asp • http://efshare.com/articles/dropbox_pros_cons • http://www.paysonroundup.com/news/2011/may/27/look-pros-and-cons-google- docs/ • http://www.slideshare.net/hall0148/using-google-docs-7425856 • http://www.smallbusinesscomputing.com/buyersguide/article.php/3816716/The- Pros-and-Cons-of-Skype-for-Business.htm