Chelsea & Gillian's Terms Used In The Conduct Of Meetings

Terms used in the conduct of meetings & ICT in meetings
By Chelsea & Gillian

Postpone Delaying an item on the agenda for a future meeting or temporarily holding off a meeting until another time.

Proposer
The member putting forward a motion for discussion at a meeting.

Quorum
This is the minimum number of members necessary for a meeting to be held. The quorum will be specified in the regulations or constitution.

Resolution
Once passed, a motion becomes a resolution .

Seconder
A person who supports the proposer of a motion.

Standing Orders
These are the organisational rules relating to the organisation and running of meetings and are usually found in its founding articles. These may lay down such things as what makes up a quorum, etc.

Unanimous
When all the members of a meeting have voted in favour of a motion it is said to be carried unanimously.

Verbatim
A word-for-word record of what was said.

Video Conferencing
A videoconference or video conference (also known as a video teleconference) is a set of interactive telecommunication technologies which allow two or more locations to interact via two-way video and audio transmissions simultaneously. It has also been called 'visual collaboration' and is a type of groupware. It differs from a videophone call in that it is designed to serve a conference rather than individuals

Video Conferencing
Advantages –
Saves time and money due to no travel arrangements needed.
Allows face to face communication
Can be recorded and shown to staff unable to attend.

Video Conferencing
Disadvantages –
Hiring of equipment can be expensive
Technical issues may stand in the way
It can be difficult for everyone to hear all the arguments.

Audio Conferencing
A conference call is a telephone call in which the calling party wishes to have more than one called party listen in to the audio portion of the call. The conference calls may be designed to allow the called party to participate during the call, or the call may be set up so that the called party merely listens into the call and cannot speak. It is often referred to as an ATC (Audio Tele-Conference).

Audio Conferencing
Advantages –
Effective in saving time
Cheap way to transfer information
Effective for internal meetings

Audio Conferencing
Disadvantages –
No face to face communication which is preferred
Multi tasking can occur which can be distracting
Conversations can be overheard in open planned offices

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Chelsea & Gillian's Terms Used In The Conduct Of Meetings

by 4cmccaig on Dec 04, 2009

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Chelsea & Gillian’s Terms Used In The Conduct Of Meetings — Presentation Transcript