Chelsea & Gillian's Terms Used In The Conduct Of Meetings


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Chelsea & Gillian's Terms Used In The Conduct Of Meetings

  1. 1. Terms used in the conduct of meetings & ICT in meetings <ul><li>By Chelsea & Gillian </li></ul>
  2. 2. Postpone Delaying an item on the agenda for a future meeting or temporarily holding off a meeting until another time.
  3. 3. Proposer <ul><li>The member putting forward a motion for discussion at a meeting. </li></ul>
  4. 4. Quorum <ul><li>This is the minimum number of members necessary for a meeting to be held. The quorum will be specified in the regulations or constitution. </li></ul>
  5. 5. Resolution <ul><li>Once passed, a motion becomes a resolution . </li></ul>
  6. 6. Seconder <ul><li>A person who supports the proposer of a motion. </li></ul>
  7. 7. Standing Orders <ul><li>These are the organisational rules relating to the organisation and running of meetings and are usually found in its founding articles. These may lay down such things as what makes up a quorum, etc. </li></ul>
  8. 8. Unanimous <ul><li>When all the members of a meeting have voted in favour of a motion it is said to be carried unanimously. </li></ul>
  9. 9. Verbatim <ul><li>A word-for-word record of what was said. </li></ul>
  10. 10. Video Conferencing <ul><li>A videoconference or video conference (also known as a video teleconference) is a set of interactive telecommunication technologies which allow two or more locations to interact via two-way video and audio transmissions simultaneously. It has also been called 'visual collaboration' and is a type of groupware. It differs from a videophone call in that it is designed to serve a conference rather than individuals </li></ul>
  11. 11. Video Conferencing <ul><li>Advantages – </li></ul><ul><li>Saves time and money due to no travel arrangements needed. </li></ul><ul><li>Allows face to face communication </li></ul><ul><li>Can be recorded and shown to staff unable to attend. </li></ul>
  12. 12. Video Conferencing <ul><li>Disadvantages – </li></ul><ul><li>Hiring of equipment can be expensive </li></ul><ul><li>Technical issues may stand in the way </li></ul><ul><li>It can be difficult for everyone to hear all the arguments. </li></ul>
  13. 13. Audio Conferencing <ul><li>A conference call is a telephone call in which the calling party wishes to have more than one called party listen in to the audio portion of the call. The conference calls may be designed to allow the called party to participate during the call, or the call may be set up so that the called party merely listens into the call and cannot speak. It is often referred to as an ATC (Audio Tele-Conference). </li></ul>
  14. 14. Audio Conferencing <ul><li>Advantages – </li></ul><ul><li>Effective in saving time </li></ul><ul><li>Cheap way to transfer information </li></ul><ul><li>Effective for internal meetings </li></ul>
  15. 15. Audio Conferencing <ul><li>Disadvantages – </li></ul><ul><li>No face to face communication which is preferred </li></ul><ul><li>Multi tasking can occur which can be distracting </li></ul><ul><li>Conversations can be overheard in open planned offices </li></ul>