Project Management

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What makes a good project? Introduction to the 4 key stages of project management from initiation through to completion.

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Project Management

  1. 1. PROJECTMANAGEMENTE.O’ConnorSeptember 2010
  2. 2. Projects bring together resources, skills & technology toachieve the objectives & deliver the business benefits.Good project management helps ensure risks are identified &managed, objectives & benefits are achieved on time, inbudget & to the required quality.Projects are finite in duration
  3. 3. What makes a good project? Governance Clarity of scope & deliverables The right people, systems & processes Good communications Standardised reporting of issues, risks, assumptions & contingencies Management of an overall schedule with active reviews A business case & budget A transition plan into business as usual
  4. 4. The 4-step processInitiationPlanning & designExecutionCompletion
  5. 5. InitiationProject Brief documents what the project is expected to accomplish,how this will be measured, the key workpackages & participants plusany constraints & assumptions.Outline Business Case is developed & refined during next phase.Project Manager assigned.
  6. 6. Planning & designThis phase involves determining the set of discrete activities requiredto deliver the project. Captured as a Work Breakdown Structure.Project Initiation Document provides the baseline ‘agreement’ againstwhich the project can be assessed.Develop Project Schedule.
  7. 7. Example: high-level work breakdown structure
  8. 8. Example: outline project schedule
  9. 9. ExecutionConsists of undertaking the work and co-ordinating resources toaccomplish the project’s objectives in accordance with the plan.Measure, monitor & control. Trust, but verify!Maintain project schedule.
  10. 10. CompletionThe formal acceptance of the project against the defined criteria,together with an end-of-project report including lessons learned.Transition project into ‘life’ (business as usual).Ensure tools, processes, skills & resources are in place, together withappropriate documentation.
  11. 11. The project management quality triangleOne side of the triangle cannot be changed without affecting the others.For example: increased scope typicallymeans increased time and increased cost. Time Scope Cost

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