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Document & Information Management, Security, Retention & Archiving 13 - 16 October 2014 Singapore
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Document & Information Management, Security, Retention & Archiving 13 - 16 October 2014 Singapore

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Document & Information Management, Security, Retention & Archiving Course is a complete program and will give you understanding, tools and templates to manage information according to laws and …

Document & Information Management, Security, Retention & Archiving Course is a complete program and will give you understanding, tools and templates to manage information according to laws and regulations.

THIS TRAINING CONSISTS OF TWO WORKSHOPS:
Workshop 1: Theory, Policy and Governance (Day 1 - Day 2)
Workshop 2: Methods and Best Practices (Day 3 - Day 4)

This training workshop can be taken as a full 4 day course, or as either a 2-Day course (Day 1 & 2) for Decision-makers, Directors, and Senior Officers responsible for the costs and risks of Information, or a 2-Day course (Day 3 & 4) for team leaders and staff with day to day, hands-on responsibility for managing information.

Upon registration, you are required to complete a short questionnaire related to your expectation and other issues.

Upon completing Day 1 & 2 (Theory, Policy and Governance), you will be able to:

- Know what the costs and risks of badly managed Information are, and the benefits of well-managed information
- Understand the basic theories of information security and retention
- Ensure that your Information Governance is fit for purpose
- Know why you keep information and when you should destroy it, legally and safely
- Manage your organization’s archives
- Ensure that paper and digital documents are managed to the same standards
- Reduce and manage the flood of email and social media
- Create Policies to guide your staff

Who should attend:
- CEOs, CFOs, CIOs, COOs & their PAs
- Company Secretaries, Legal officers
- Directors and Managers of regulated dept
- Managers from regulated industries
- Managers planning M&As, Divestments or business expansions
- Staff preparing for promotion to these levels
- Staff who need to influence or inform their Chief Officers at these levels


Upon completing Day 3 & 4 (Methods and Best Practices), you will be able to:

- Survey your information to identify what you have, what it is costing you, and what risks it carries
- Assess the quality of your information processes and take steps to save time and money
- Decide whether you need software to improve information management and configure that software
- Train and monitor staff who are creating, filing, finding and using information to ensure best practice
- Improve filing systems and labelling (metadata) to make life easier for all staff

Who should attend:
- Staff responsible for information, Records, Information Security or Retention
- Staff from IT who design, configure or maintain systems for information users
- Document Controllers, Administrative Officers, Archivists, Records Managers
- Participants who attended Day 1 & 2 that wish to learn the methods for implementing the Policies


Contact Kris at kris@360bsi.com to register today!

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  • 1. 1 YOUR INTERNATIONAL COURSE FACILITATOR Dr. David V. Bowen MA, PhD, FRSC, MBCS, CChem, CITP, CEng Managing Director Audata Ltd David Bowen has worked with computers since 1967 and with large volumes of information since 1972. After 24 years in chemical and pharmaceutical research and information management, he built two digital archives for a major pharmaceutical company, and led the project to create their archives and archive management software. Since 1998, he has been a Director of Audata Ltd. He has completed strategic and practical projects for clients in government, international tribunals, charity, finance, insurance, and pharmaceuticals. These have covered every aspect of information management from paper archives through long-term digital preservation and email management. “Very well structured to cover vast area of Records & Information Management, Document Management & Archiving.” - Suresh Kumar Methil, Controller - Legal Documentation, Dubai Aluminium (DUBAL) “Learnt new information on how to make document management easy and time-saving.” - Aysha Mubarak Salem Duhair, Senior Officer - Document Controller, Dubai Electricity and Water Authority “I would like to thank the instructors for their thorough review and materials presentation.” - Mohammed M. Al-Ajmi, Division Head, Samba Financial Group “Trainer's experience in real world cases helped a lot in explaining things and sharing best practices.” - Siti Shafini Yusof, Senior Engineer - Information Management, Teknik Janakuasa Sdn Bhd Survey your information to identify what you have,what it is costing you, and what risks it carries Assess the quality of your information processes and take steps to save time and money Decide whether you need software to improve information management and configure that software Train and monitor staff who are creating,filing,finding and using information to ensure best practice Improve filing systems and labelling (metadata) to make life easier for all staff Upon completing Day 3 & 4 (Methods and Best Practices), you will be able to: Know what the costs and risks of badly managed Information are,and the benefits of well-managed information Understand the basic theories of information security and retention Ensure that your Information Governance is fit for purpose Know why you keep information and when you should destroy it,legally and safely Manage your organization’s archives Ensure that paper and digital documents are managed to the same standards Reduce and manage the flood of email and social media Create Policies to guide your staff Upon completing Day 1 & 2 (Theory, Policy and Governance), you will be able to: Document & Information Management, Security, Retention & Archiving Course is a complete program and will give you understanding, tools and templates to manage information according to laws and regulations, in short, the best practice in managing your organization's Document and Information Records. Information is an essential asset for any organisation. Managed well, it increases efficiency and quality and contributes directly to the bottom line. Information managed badly is a risk. THIS WORKSHOP CONSISTS OF TWO PARTS: Part 1: Theory, Policy and Governance (Day 1 - Day 2) Part 2: Methods and Best Practices (Day 3 - Day 4) This training workshop can be taken as a full 4 day course, or as either a 2-Day course (Day 1 & 2) for Decision-makers, Directors, and Senior Officers responsible for the costs and risks of Information, or a 2-Day course (Day 3 & 4) for team leaders and staff with day to day, hands-on responsibility for managing information. Upon registration, you are required to complete a short questionnaire related to your expectation and other issues. COURSE OVERVIEW The Best Practices, Laws & Regulations DOCUMENT & INFORMATION MANAGEMENT, SECURITY, RETENTION & ARCHIVING 13 - 16 OCTOBER 2014 MANDARIN ORCHARD SINGAPORE YOOUURR IINNTTERNATIONAL SPECIAL TAKEAWAY A Thumb Drive Full of Course Reference & Information SPE AAA Thu Ref AA MANAGEMENT SERIES Tel: +6016 3326 360 Fax: +603 9205 7788 kris@360bsigroup.com
  • 2. 2 COURSE SCHEDULE 8.00 8.30 10.00 - 10.15 12.00 - 13.00 14.30 - 14.45 16.00 Registration & Coffee/Tea Workshop commences Morning coffee/tea Lunch Afternoon coffee/tea End of day Staff responsible for information, Records, Information Security or Retention Staff from IT who design, configure or maintain systems for information users Document Controllers, Administrative Officers, Archivists, Records Managers Participants who attended Day 1 & 2 that wish to learn the methods for implementing the Policies PART TWO: METHODS & BEST PRACTICES CEOs, CFOs, CIOs, COOs & their PAs Company Secretaries, Legal officers Directors and Managers of regulated dept Managers from regulated industries Managers planning M&As, Divestments or business expansions Staff preparing for promotion to these levels Staff who need to influence or inform their Chief Officers at these levels PART ONE: THEORY, POLICY & GOVERNANCE WHO SHOULD ATTEND WHY THIS EVENT This workshop will help you understand and manage your information by combining the appropriate security with appropriate sharing. It will prepare you for the tidal wave of social information, and enable you to master the flood of email and other electronic information. The correct and timely data will improve your organisation’s financial performance & allow you to take full advantage of new business opportunities. At the end of the workshop you will leave the workshop with a new set of practical tools to apply immediately to your daily work. This training workshop is relevant to oil and gas, energy, engineering, chemicals and pharmaceuticals, banking, finance and insurance, retail & government. Examples from many different business sectors will be used throughout the course. Individual coaching sessions, offered each day, will allow for more specific questions to be answered. DAY4 CLASSIFICATION Classification, File Plans, Project files, Case files (ways of collecting and arranging documents) What software might help? Digital preservation methods Searching Risk Quality Surveys (audits) DAY3 IMPLEMENTING POLICIES Data, Information, Documents, Records, Knowledge: how are these created, used, labelled (metadata)? How can we keep, protect and use these types of Information? How can we decide when to destroy them and then actually destroy them, legally and safely? (Practical Security and Practical Retention) Guides; How do we train, mentor and monitor staff? PART TWO: METHODS & BEST PRACTICES DAY2 INFORMATION GOVERNANCE Governance – structures that will work for your organisation Policies and Procedures;Law and Regulations Projects and Processes Decisions Benefits of software, and approaches to getting value from software Archives and backups - avoiding common mistakes DAY1 INFORMATION MANAGEMENT What sorts of Information do we create? Why? What is its value? Why keep information? Why destroy it? A little History – Theory, Knowledge Information Security theory; Information quality Theory Return on Investment, costs and benefits of Information Management Keeping information for 5, 25 or 50 years, or more; the issues PART ONE: THEORY, POLICY & GOVERNANCE COURSE CONTENT
  • 3. PAYMENT DETAILSFEES & VENUES 3360 BSI (M) Sdn Bhd (833835-X), Level 8 Pavilion KL, 168 Jalan Bukit Bintang, 55100 Kuala Lumpur, Malaysia.© www.360bsi.com Payment is required within 5 days upon receipt of the invoice. All payments must be received prior to the event date Thank you for your registration! Hotel Contact Details: (please tick as appropriate) Substitutions are welcome at any time. Please notify us at least 2 working days prior to the event. All cancellations will carry a 10% cancellation fee, once a registration form is received. All cancellations must be in writing by fax or email at least 2 weeks before the event date. Cancellations with less than 2 weeks prior to the event date carry a 100% liability. However, course materials will still be couriered to you. General Information: 1 2 3 4 5 Cancellations/Substitutions Bank transfer: 360 BSI (M) Sdn Bhd HSBC Bank Malaysia Berhad Bukit Bintang Branch, Kuala Lumpur, Malaysia Account No: 203-371059-725 Swift No: HBMBMYKL Mandarin Orchard Singapore 333 Orchard Road, Singapore 238867 Tel. +65 6831 6082 or Fax. +65 6737 3130 13 - 16 OCTOBER 2014 MANDARIN ORCHARD SINGAPORE KUALA LUMPUR 13 - 14 OCT 2014 15 - 16 OCT 2014 13 - 16 OCT 2014 24 - 25 NOV 2014 26 - 27 NOV 2014 24 - 27 NOV 2014 01 - 02 DEC 2014 03 - 04 DEC 2014 01 - 04 DEC 2014 DUBAI, UAE SINGAPORE WORKSHOP 1 & 2 USD 3,395 WORKSHOP 2 USD 1,995 WORKSHOP 1 USD 1,995 * REGISTER 3 DELEGATES AND GET 15% DISCOUNT The fee does not include any taxes (withholding or otherwise). In case of any taxes applicable the client has to ensure that the taxes are paid on top of the investment fee paid for the course. Compliance with the local tax laws is the responsibility of the client. Registrations close ONE (1) week before the training dates. The fees cover lunch, tea breaks, materials and certificate. Official confirmation will be sent, once registration has been received. Participants will need to arrange their own accommodation. Attire: Smart Casual OTHER PUBLIC COURSES IT Governance & Leadership Safety Leadership & Root Cause Analysis Serious Incident Prevention Effective Business Writing Managing Stress for Workplace Effectiveness Business Continuity Planning & Disaster Recovery Powerful Communication & Presentation Skills 360 BSI is passionate about providing strategic technical programs and high potential training solutions across the region to build personal competencies and organizational capability. You will receive practical training from a professionally qualified educator with over twenty years of teaching and training experience. Please feel free to mix-and-match topics from the areas listed below to get the right training content for your staff. Other topics may be available upon request. IN-HOUSE TRAINING Fax: +603 9205 7788 Tel: +603 9205 7772 Mobile: +6016 3326 360 Email: kris@360bsigroup.com REGISTRATION FORM Name Name on tag Job Title Email Mobile : : : : : Name Name on tag Job Title Email Mobile : : : : : Name Name on tag Job Title Email Mobile : : : : : 1 2 3 DELEGATES AUTHORIZATION (This form is invalid without a signature) Name : Job Title : Email : ( )Tel : Organization : Address : Signature : Date: / / DOCUMENT & INFORMATION MANAGEMENT, SECURITY, RETENTION & ARCHIVING

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