Document Management, Security & Retention, 22 - 23 September 2014 Kuala Lumpur, Malaysia

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Document Management, Security and Retention addresses the problems that all organisations have: …

Document Management, Security and Retention addresses the problems that all organisations have:
- Too much information
- Too much cost to store and manage emails, documents and data
- Hard to find the right information when you need it
- Information is lost, misplaced, or stolen
- Staff resign or retire, taking vital knowledge with them

This course will look at practical ways in document management, such as adding the right metadata to your documents, filing them in structured systems, securing them from loss, alteration or theft, and finding the right document when you need it.

Upon completing this course, you will be able to:
- Control access to documents, protect them from damage or loss, and detect any breaches of your system
- Label documents so that they can be found when they are needed
- File documents safely and securely
- Decide when and how to destroy obsolete documents
- Save significant costs in time and money


WHO SHOULD ATTEND

- CEOs, CFOs, CIOs, COOs
- Company Secretaries, Legal officers
- Finance & HR Managers
- Information and Knowledge officers
- Document controllers
- Quality and Risk managers
- Staff responsible for administering or managing documents, filing & information processes
- Staff responsible for documents in Case-related or Project-related organisations

Contact Kris at kris@360bsi.com for further details.

More in: Business , Technology
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  • 1. 1 YOUR INTERNATIONAL COURSE FACILITATOR Dr. David V. Bowen MA, PhD, FRSC, MBCS, CChem, CITP, CEng Managing Director Audata Ltd David Bowen has worked with computers since 1967 and with large volumes of information since 1972. After 24 years in chemical and pharmaceutical research and information management, he built two digital archives for a major pharmaceutical company, and led the project to create their archives and archive management software. Since 1998, he has been a Director of Audata Ltd. He has completed strategic and practical projects for clients in government, international tribunals, charity, finance, insurance, and pharmaceuticals. These have covered every aspect of information management from paper archives through long-term digital preservation and email management. “Very well structured to cover vast area of Records & Information Management, Document Management & Archiving.” - Suresh Kumar Methil, Controller - Legal Documentation, Dubai Aluminium (DUBAL) “Learnt new information on how to make document management easy and time-saving.” - Aysha Mubarak Salem Duhair, Senior Officer - Document Controller, Dubai Electricity and Water Authority “I would like to thank the instructors for their thorough review and materials presentation.” - Mohammed M. Al-Ajmi, Division Head, Samba Financial Group “Trainer's experience in real world cases helped a lot in explaining things and sharing best practices.” - Siti Shafini Yusof, Senior Engineer - Information Management, Teknik Janakuasa Sdn Bhd “The trainer & the workshop were awesome!” - Freedom of Information Officer & Information Audit Project Manager “David has delivered a very effective training, suitably targeted for different levels of user. His training and support has ensured the smooth roll-out of our new system and has the potential to save significant staff time and improve the efficiency of our business processes.” - Royal Parks Agency “David is highly experienced, listened to our staff and responded to our comments and requests. The work he has completed will make a significant contribution to improving the Information Management systems at Carlisle, and to advancing our continuous performance improvement goals.” - Carlisle City Council “David is highhlly experienc ded, llistened d Th k h g yy Latest TESTIMONIALS COURSE OVERVIEW Document Management, Security and Retention addresses the problems that all organisations have: - Too much information - Too much cost to store and manage emails, documents and data - Hard to find the right information when you need it - Information is lost, misplaced, or stolen - Staff resign or retire, taking vital knowledge with them Information is an essential asset for any organisation. Managed well, it increases efficiency and quality and contributes directly to the bottom line. Information managed badly is a risk. This course will look at practical ways in document management, such as adding the right metadata to your documents, filing them in structured systems, securing them from loss, alteration or theft, and finding the right document when you need it. Control access to documents, protect them from damage or loss, and detect any breaches of your system Label documents so that they can be found when they are needed File documents safely and securely Decide when and how to destroy obsolete documents Save significant costs in time and money Upon completing this course, you will be able to: The Best Practices, Laws & Regulations DOCUMENT MANAGEMENT, SECURITY & RETENTION 22 - 23 SEPTEMBER 2014 GRAND MILLENNIUM KUALA LUMPUR MALAYSIA YOOUURR IINNTTERNATIONAL SPECIAL TAKEAWAY A Thumb Drive Full of Course Reference & Information SPE AAAAAA TThu Ref AAA MANAGEMENT SERIES Tel: +6016 3326 360 Fax: +603 9205 7788 kris@360bsigroup.com
  • 2. 2 COURSE SCHEDULE 8.00 8.30 10.00 - 10.15 12.00 - 13.00 14.30 - 14.45 16.00 Registration & Coffee/Tea Workshop commences Morning coffee/tea Lunch Afternoon coffee/tea End of day WHY THIS EVENT This workshop will provide you with a solid and comprehensive understanding of document management. You will understand how to manage your information by applying the appropriate levels of security and access to your documents. The correct and timely data will improve your organisation’s financial performance & allow you to take full advantage of new business opportunities. At the end of the workshop you will leave with a new set of practical tools to apply immediately to your daily work. WHO SHOULD ATTEND CEOs, CFOs, CIOs, COOs Company Secretaries, Legal officers Finance and HR managers Information and Knowledge officers Document controllers Quality and Risk managers Staff responsible for administering or managing documents, filing & information processes Staff responsible for documents in Case-related or Project-related organisations Suitable for participants from Banking, Finance, Insurance, Chemicals, Pharmaceuticals, Engineering, Oil and Gas, Energy, Logistics & Government Sectors DAY2 RECORDS & RETENTION RECORDS MANAGEMENT, RETENTION & DISPOSAL,“BIG BUCKETS”FOR RETENTION Why should we dispose of documents and records? - How do we achieve this? (Retention, disposal, sentencing) Records Centres and Archives - Discussion, differences, similarities (Automation, EDRMS) Surveys and Audits – what information do we have? - How good is our quality? Governance – how does our organisation decide how to manage its data, information, documents and records? Personal action plans – what will you do next? Exercises & Group discussions DAY1 DOCUMENT MANAGEMENT DOCUMENT MANAGEMENT PRINCIPLES Introduction What are Data, Documents, Information and Records? - How are they created? (Paper and electronic, digital) What is“Security”for Information? - How is it achieved? Why do we keep documents and records? - How do we keep them? (File plans, classifications, metadata) Exercises & Group discussions HOW THIS WORKSHOP WILL BE CONDUCTED COURSE CONTENT CC 8 8 1 1 1 1 90% of business information still exists on paper 20% to 40% of workers time is wasted searching for documents Of all the documents that get handled each day, 90% are shuffled The average document gets copied 19 times Companies spend $20.00 in labor to file a document, $120.00 in labor to find a misfiled document, and $220.00 in labor to produce a lost document. Professional spend 5-15% reading information, but up to 50% looking for it 18 minutes is the average search time for a document 7.5% of all documents get lost and 3.0% get misfiled More than 70% of today’s businesses would fail within 3 weeks if they suffered a catastrophic loss of paper-based records due to fire or floods Every 12 filing cabinets require an additional employee to maintain Each 4 drawer file cabinet takes up to 9 sq ft of floor space and costs $1,500 / yr Each 100 documents/day = $39,000/year to file/retrieve FACTS: Source: Coopers & Lybrand, 1998
  • 3. PAYMENT DETAILSFEES 3360 BSI (M) Sdn Bhd (833835-X), Level 8 Pavilion KL, 168 Jalan Bukit Bintang, 55100 Kuala Lumpur, Malaysia.© www.360bsi.com Payment is required within 5 days upon receipt of the invoice. All payments must be received prior to the event date* Save up to 50% for In-house Training program Thank you for your registration! Hotel Contact Details: (please tick as appropriate) Substitutions are welcome at any time. Please notify us at least 2 working days prior to the event. All cancellations will carry a 10% cancellation fee, once a registration form is received. All cancellations must be in writing by fax or email at least 2 weeks before the event date. Cancellations with less than 2 weeks prior to the event date carry a 100% liability. However, course materials will still be couriered to you. General Information: 1 2 3 4 5 Cancellations/Substitutions Bank transfer: 360 BSI MIDDLE EAST LIMITED Abu Dhabi Commercial Bank Dubai Mall Branch, P.O.Box 49124 Dubai, U.A.E Account No: 10065721319001 Swift No: ADCBAEAAXXX IBAN No: AE780030010065721319001 USD 7,500 - Special for Group of 5 USD 4,995 - Special for Group of 3 USD 1,995 per delegate KUALA LUMPUR, MALAYSIA: 22 - 23 SEPTEMBER 2014 For Room Reservation, contact us for 360BSI corporate rates. Grand Millennium Kuala Lumpur 160 Jalan Bukit Bintang, 55100 Kuala Lumpur, Malaysia Tel: +60 3 2117 4899 Fax: +60 3 2142 1441 22 - 23 SEPTEMBER 2014 GRAND MILLENNIUM KUALA LUMPUR MALAYSIA The fee does not include any taxes (withholding or otherwise). In case of any taxes applicable the client has to ensure that the taxes are paid on top of the investment fee paid for the course. Compliance with the local tax laws is the responsibility of the client. Registrations close ONE (1) week before the training dates. The fees cover lunch, tea breaks, materials and certificate. Official confirmation will be sent, once registration has been received. Participants will need to arrange their own accommodation. Attire: Smart Casual OTHER PUBLIC COURSES IT Governance & Leadership Root Cause Analysis (RCA) Serious Incident Prevention Professional Proposal & Report Writing Managing Stress for Workplace Effectiveness Business Continuity Planning & Disaster Recovery Powerful Communication & Presentation Skills 360 BSI is passionate about providing strategic technical programs and high potential training solutions across the region to build personal competencies and organizational capability. You will receive practical training from a professionally qualified educator with over twenty years of teaching and training experience. Please feel free to mix-and-match topics from the areas listed below to get the right training content for your staff. Other topics may be available upon request. IN-HOUSE TRAINING Fax: +603 9205 7788 Tel: +603 9205 7772 Mobile: +6016 3326 360 Email: kris@360bsigroup.com REGISTRATION FORM Name Name on tag Job Title Email Mobile : : : : : Name Name on tag Job Title Email Mobile : : : : : Name Name on tag Job Title Email Mobile : : : : : 1 2 3 DELEGATES AUTHORIZATION (This form is invalid without a signature) Name : Job Title : Email : ( )Tel : Organization : Address : Signature : Date: / / DOCUMENT MANAGEMENT, SECURITY & RETENTION