Document Management Who Needs It

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Redmap Networks Pty Ltd has been in the electronic document management industry for over 15 years. We provide solutions that handle paper, electronic documents and email. Please see www.redmap.com for …

Redmap Networks Pty Ltd has been in the electronic document management industry for over 15 years. We provide solutions that handle paper, electronic documents and email. Please see www.redmap.com for more information.

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  • Document Management System is a computing system used to track and store electronic documents or images of paper documents. Document Management Software helps people to improve the processing of information.
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  • 1. Document
    Management
    Who needs it? 
    www.redmap.com
  • 2. Who is Redmap?
    Started in 1992.
    70 staff.
    2,500 clients (Australia/NZ) 20,000 (Global).
    Began operations as a scanning bureau.
    Started developing commercial software in 1998.
    Redmap’s focus is on integration of document management functionality into every day business processes.
  • 3. Who is Redmap?
    2003 & 2004 Qld ICT exporter of the year.
    2004 Australian ICT exporter of the year.
    Sat on Austrade (Federal department of Export) advisory panel for small business.
  • 4. Although close to 80% of companies’ critical
    Information is still captured in documents, these
    documents now consist of a broad array of formats.
    They include email, word processing documents,
    electronic spreadsheets, slide presentations, PDFs,
    reports, HTML pages…….
    ….and, of course, paper.
    Source: Eastman Software Inc
  • 5. Why you need Document Management.
    • Lets you make more money with less resources.
    • 6. Adds organisation to your business.
    • 7. Reduces your overheads.
    • 8. Improves your customer service.
    • 9. Boosts your productivity.
    • 10. Increases the resale value of your business.
    • 11. Enables watertight document security.
    • 12. Reduces your environmental impact.
  • Who needs it?
    Financial Services (Lots of paper and bound by regulations)
    Architectural / Engineering / Projects (Project documentation)
    Transport / Logistics/Distribution (Proof of delivery dockets / cash flow)
    Manufacturing (Invoices, statements, specifications)
    Legal (Case / matter documents, lots of paper)
    Outbound document management (Print to PDF/store-retrieve output)
    Property / real estate (Lots of paper/end of month/ landlord statements)
    Anyone who values their documents (Dollar or legal value)
  • 13. How do you know if you need it?
    Is your office becoming cluttered with paper and files?
    Do you ever lose or misplace documents?
    Would you be more profitable if your people were more efficient?
    Do you use too much valuable floor space storing paper?
    Do you use paper forms and documents to store information?
    Do you value the environment?
  • 14. Its not just about paper…..
    …an email is now considered a legal document.
    How do you stop staff deleting critical emails?
    How do you know if staff are sending emails that may one day end up in court?
    Do you know what your staff say in their emails?
    How do you find an email in someone else's mailbox?
    Does your IT Department tell staff to make room by deleting email?
    Do you believe your current email system meets compliance requirements?
    Does your business understand their responsibilities under current legislation?
    Could you get all your email back if your mail server died?
  • 15. More paper questions
    Are you currently scanning documents? Where to?
    Are you buying more paper each year?
    Do your people take files out of the office?
    Do you have copies of all documents in case of fire or flood?
    Do you use off-site storage for storing company documents?
  • 16. Before Redmap – documents everywhere…. …too hard to find anything!
  • 17. After Redmap – instantly find your documents from anywhere……by every word.
    Unified Document Storage
    Search for every email, fax, scanned document, Office document, PDF, electronic document…
    ….by every word…
    ….from anywhere in the world