Lions Ambulance Service Constitution [Revised][Iii]


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Lions Ambulance Service Constitution [Revised][Iii]

  1. 1. Constitution Of PERSATUAN PERKHIDMATAN AMBULAN LIONS, KOTA KINABALU, SABAH. (Kota Kinabalu Lions Ambulance Service Society, Sabah) (LASS) Article 1. Name The name of the Society shall be:- Persatuan Perkhidmatan Ambulance Lions, Kota Kinabalu, Sabah. (Kota Kinabalu Lions Ambulance Service Society, Sabah) (LASS) hereinafter referred to as the Society. Article 2. Registered Address (1) The registered address of the Society shall be at Hse 822, Taman Dah Yeh Villa, Jalan Damai, 88400 Likas, Kota Kinabalu, Sabah or such other place or places as may from time to time be decided by the Committee and the postal address shall be P.O. Box 16, 89400 Likas, Kota Kinabalu, Sabah. (2) The registered and posted address of the society shall not be changed without the prior approval of the Registrar of Societies. Article 3. Aims (1) Emergency care at the scene and enroute to the treatment centre; provides transportation to patients in need; assists in the emergency/disaster relief operations and on stand by at all times. (2) Organizes first aid training for the public in collaboration with other organizations. (3) To relate with Lionism. 1
  2. 2. 4. Objectives 1. The main objective of the Society is:- a) To provide adequately the ambulance services of the State Medical Services and other related non-government bodies. b) Other objectives are to provide adequately equipped ambulances and qualified trained ambulance personnel for the sick and the injured. 5. Power of Society For the carrying out of the foregoing objects the Society shall have the following powers:- (1) To raise funds to further the aforesaid objects with the prior approval from relevant authorities and the Registrar of Societies. (2) To receive grants, endowments, subscriptions and legacies from associations or persons desiring to promote the objects aforesaid or any of them. (3) To hold or invest and deal with money of the Society not immediately required. (4) To purchase, accept or inherit or otherwise or hold any lands and building whether provided with endowments or not that may be given or leased to the Society for the purpose of furthering the objects of the Society. (5) To acquire or undertake to acquire the whole or part of the land, activities, properties of any organization with objects, wholly or in part, similar to the objects of the Society or possess any properties suitable for the purpose of the Society. (6) To promote, support or assist in the promotion of any scheme, project or appeals which has for its objects raising funds in aid or in pursuit of the objects of the Society. (7) To raise or borrow money (whether or not secured upon the funds or property of the Society) for the purpose of the Society. (8) To execute any special trust in connection with money or property received, obtained and held by the Society. 2
  3. 3. (9) To apply the capital and income of the funds and property or any part thereof, subject to trusts (if any) for or towards the objects of the Society. (10) To join by means of affiliations with such other bodies within the country having similar objects. (11) To produce and publish or distribute gratuitously or otherwise, such books, pamphlets and other literatures as may tend to promote the objects of the Society, with the approval of the authority concerned. (12) The Society shall not engage in any business commercial transaction. Article 6. Membership (1) The membership of the Society shall be open to all Lions members above the age of 21 years who are residing in Kota Kinabalu Sabah and subscribes to the objects of the Society. The membership of the Society shall consist of the following: (I) Ordinary Member (ii) Life Member (iii) Honorary Member. (i) Ordinary Member Anyone who is trained and volunteers his or her time to the care and/or transportation of the sick and injured, or related activity, is eligible for membership. A member in good standing is one whose dues are paid. (ii) Life Member Any member who has contributed significantly to the Society may be granted Life Membership by a two-thirds (2/3) vote of the Board of Directors. He/She will have all of the privileges of an individual member, but no dues will be collected (iii) Honorary Member Any person who is not a member of the Society but has enhanced the association, may be granted Honorary Membership by a two-thirds (2/3) vote of the Board of Directors. They will have no right to vote/ hold an office and pay no dues. 3
  4. 4. Article 7. Application of Membership (1) Every application for ordinary membership shall be in writing, proposed and seconded by two (2) existing members and shall contain all particulars as the Management Committee may, from time to time, prescribe and shall be forwarded to the Secretary who shall be at the first convenient opportunity, submit to the Management Committee meeting for consideration and approval. No application is necessary for Honorary Membership. However records of Honorary Membership shall be maintained for administration purposes. (2) The decision of the Management Committee on any application for admission to membership shall be final. (3) An application whose application for membership has been approved shall upon payment of the prescribe fee, be a member of the Society. (4) No university or university college student shall be Admitted as a member of the society without prior written consent of the vice-Chancellor of the university concerned. 8. Resignation of Membership A member may; at any time, by giving notice in writing sent by registered post or delivered to the Secretary terminate his membership provided that he remain liable to pay outstanding dues to the Society. 9. Entrance Fee and Subscriptions (1) There shall be no entrance fee for membership. (2) The Annual subscription shall be:- (a) Ordinary Member, RM10.00 per annum (b) Life Member, a lump sum f RM150.00 (3) All subscriptions of Ordinary Members shall be paid to the Treasurer within the first 30 days of each year. 4
  5. 5. Article 10. Cessation of Membership Any Ordinary Member whose subscription shall remain unpaid for eighteen (18) months or more after it has become due and payable shall automatically cease to be a member of the Society and his/her name shall be removed from the membership register, but such cessation shall not relieve him/her from his/her liability to pay the subscription and any outstanding dues to the Society. Article 11. Expulsion and Suspension (1) The Management Committee shall have the right to expel or suspend from membership of the Society a member whose conduct in the opinion of the Management Committee, renders him/her unfit for membership of the Society but no decision to expel or suspend shall be taken unless such member has been given at least fourteen (14) days’ notice of the allegation against him/her and he has been given a reasonable opportunity of being heard on the allegations. (2) Any member aggrieved by any decision of the Management Committee may appeal to the General Meeting of the Society whose decision shall be final. 12. Annual General Meeting (1) An annual General Meeting of the Society shall be held as soon as possible after the close of each financial year but not later than 30th June on a date and at a time and place to be decided by the Management Committee. The business of the Annual General Meeting shall be:- a) To receive the Management Committee’s report on the activities of the Society during the previous year. b) To receive the Treasurer’s report and the audited accounts of the Society for the previous year. a) To elect a Management Committee once every 2 years. b) To appoint an auditor and legal advisor once every 2 years. c) To deal with such other matters for which due notices in writing have been given. 5
  6. 6. (2) Notice of the Annual General Meeting stating the date, time and place of meeting and the agenda for the meeting shall be sent by the Secretary to all members at least twenty eight (28) days before the date fixed for the meeting. (3) Any member who wishes to raise any matters for the discussion shall give notice of such matter in writing to the Secretary at least fourteen (14) days before the Annual General Meeting. 13. Quorum (1) At least one half (1/2) of the total voting Membership of the Society or twice the number of the Management Committee whichever is the lesser must be present at a General Meeting for its proceedings to be valid and to constitute a quorum. (2) If half an hour after the time appointed for the meeting a quorum is not present, the meeting shall be postponed to a date within one calendar month to be decided by the Management Committee and if a quorum is not present half an hour after the time appointed for the postponed meeting, the members present shall have the power to proceed with the business of the days but they shall not have the power to alter the constitution of the Society or to make decisions affecting the whole membership. Article 14. Extraordinary General Meeting (1) At other times, an Extraordinary General Meeting (EGM) must be called by the President on the request in writing of not less than 25% of the total voting membership or thirty (30) voting members, whichever is the lesser, and may be called at anytime by order of the Management Committee. The notice in writing shall be given to the Secretary setting forth the business that is to be transacted. The Management Committee shall be convened within two (2) months from receiving this request to convene the EGM. (2) If the Management Committee does not within two (2) months after the date of the receipt of the written request proceed to convene an EGM, the members who have requested the EGM shall convene the EGM by giving ten (10) days’ notice to voting members setting forth the business to be transacted and simultaneously posting the agenda on the Society’s website or by post. 6
  7. 7. Article 15. Management Committee (1) A management Committee shall consists of the following office- bearers who shall be elected at an Annual General Meeting and shall hold offices for a term of two years:- A chairman. A vice-Chairman. A Secretary. A Treasurer. Seven (7) other members. (2) There shall be one ex-official on the Management Committee. (3) Names of the above offices shall be proposed and seconded and election will be by a simple majority vote of the members at every alternate Annual General Meeting. (4) A person shall not serve as Chairman or Treasurer consecutively for more than three (3) terms. The Management Committee shall have the entire management of the affairs of the Society, its properties and funds, and shall exercise all the powers of the Society, subject only to the powers being otherwise expressly reserved under these constitution to a General Meeting of the Society and to resolutions from time to time passed by a General Meeting of the Society. It shall furnish a report to every Annual General Meeting on its activities during the previous year. (5) The Management Committee shall meet at least once every two (2) months and seven (7) days notice shall be given to the members. At least half of the Management Committee members must be present for its proceedings to be valid and to constitute a quorum. (6) Any member of the Management Committee who fails to attend three (3) consecutive meeting of the Management Committee without valid reasons shall be deemed to have resigned from the Management Committee. (7) The Management shall have the power to fill any vacancy on the Management Committee resulting from death or resignation. (8) All members of the Committee and every officer performing executive functions of the Society shall be Malaysian citizens. Any non-citizens may also hold office in the Society provided prior written approval is obtained from the Registrar of Societies. 7
  8. 8. Article 16. Duties of Office-Bearers (1) The Chairman, shall during his/her term of office, presides at all General Meetings and all meetings of the Management Committee and shall be responsible for the proper conduct of all such meetings. He/she shall have the casting vote and shall sign the minutes of each meeting at the time they are approved. (2) The Vice-Chairman shall deputize for the Chairman during the latter’s absence, and in the absence of both Chairman and Vice- Chairman, the function of the Chairman shall be performed by a member appointed by the Management Committee. (3) The Secretary shall conduct the business of the Society in accordance with the constitution, and carry out the instruction of the General Meeting and of the Management Committee. He/she shall be responsible for conducting all correspondence and keeping all books, documents and papers including membership register with all particulars of members except the accounts and financial records. He/she shall attend all meetings and record the proceedings. (4) The Treasurer shall be responsible for the finance of the Society. He/she shall keep accounts of all its financial transactions and shall be responsible for their correctness. Article 17. Sub-Committee (1) The Management Committee may from time to time appoint such number of Sub-Committee as it may consider necessary for the purpose of assisting the Management Committee in the management of the affairs of the Society, its properties and funds and may delegate to the Sub-Committees such powers as it may consider necessary. (2) Members of the Sub-Committee need not be members of the Management Committee. (3) Delegation of power to the Sub-Committee shall not Relief the management Committee of its responsibility under these constitutions and all Sub-Committee shall make appropriate periodical report to the Management Committee. 8
  9. 9. Article 18. Financial Provisions (1) The funds of the Society may be expanded for any purpose necessary for the carrying out of its objects, including the expenses of its administration and payment of salaries and allowances to its employees, but they shall no account be used to pay the fine of any members who may be convicted in a court of law. (2) The Treasurer may hold a petty cash advance not exceeding Ringgit Malaysia: Five Hundred (RM500.00) at any one time. All monies in excess of this sum shall within seven (7) days of receipts be deposited in a bank or banks approved by the Management Committee. The banks account shall be in the name of the Society. (4) All cheques, or withdrawal notices on the Society’s account shall be signed by the Treasurer and any signatories who may be Chairman, Vice-Chairman or Secretary or the latter three principal office- bearers may jointly sign all cheques or withdrawal notices on the Society’s account in the absence of the Treasurer. At the end of the financial year, i.e. the 31st day of December a statement of income and expenditure and a balance sheet for the year shall be prepared by the Treasurer and audited by the auditor appointed under clause 19. The audited accounts shall be submitted for the approval of the next Annual General Meeting. (5) No expenditure exceeding Ringgit Malaysia Two Thousand (RM2, 000.00) at any one time shall be incurred without the prior sanction of the Management Committee, and no expenditure exceeding Ringgit Malaysia Fifty Thousand (RM50, 000.00) at any one month shall be incurred without the prior sanction of a General Meeting. Expenditure of less than Ringgit Malaysia Two Thousand (RM2, 000.00) at any one time may be approved by the Chairman together with the Secretary and the Treasurer. 19. Audit (1) A Public Accountant, who shall not be an office-bearer of the Society, shall be appointed by every alternate Annual General Meeting as An Auditor and once appointed he may be re-appointed. (2) The auditor shall be required to audit the accounts of the Society for the year, and to prepare a report or certificate for the Annual General Meeting. A copy of such audited accounts must be forwarded to the Director General of Inland Revenue at his headquarters in Kuala Lumpur every year. (3) The financial year shall be from 1st January to 31st December. 9
  10. 10. 20. Trustee (1) Three Trustees, who must be over 21 years of age, shall be appointed at the Annual General Meeting and shall hold office during the pleasure of the Society. They must have vested in them all immovable property whatever belonging to the Society upon the execution of a Deed of Trust. (2) The Trustees shall not sell, withdraw of transfer any of the property of the Society without the consent and authority of an Annual General Meeting of members. (3) A Trustee may be removed from office by decision taken during the Annual General Meeting on the grounds that, owing to ill health, unsoundness of mind, absence from the country or for any other reasons, he is unable to do so satisfactorily. In the event of the death, resignation or removal of a Trustee the vacancy shall be filled by a new Trustee appointed at the Annual General Meeting. (4) Benefits of the Society shall not be enjoyed by any of the Trustees and their immediate family members. The Trustees shall not use their influence or their position for their own personal interest. Article 21. Amendment to the Constitution (1) Any amendment to this constitution may only be made at a General Meeting of the Society. (2) Any amendment of this constitution shall only be valid if at least three quarters (3/4) of the members attending the General Meeting vote for the amendment. 22. Dissolutions (1) The Society may be voluntarily dissolved by a resolution of not less than three fifths (3/5) of the total membership at a General Meeting of the Society specially convened for the purpose. (2) In the event of the Society being dissolved as provided above, all debts and liabilities legally incurred on its behalf shall be fully discharged, and the remaining funds shall be disbursed amongst one or more charitable organizations having similar objects. 10
  11. 11. (3) Notice of the dissolution shall be given to the Registrar of Societies within fourteen (14) days of the date of dissolution. Article 23. Interpretation The Management Committee shall be the sole authority for the interpretation of this constitution and for determining any point on which the constitution is silent. Except where it is contrary to or inconsistent with any ruling made by a General Meeting of the Society, the decision of the Management Committee shall be binding on all members subject only to it being reversed by a General Meeting. Article 24. Prohibitions (1) Any form of gambling shall not be allowed in the premises of the Society. (2) The Society shall not payout any benefits as defined under Section 2 of the Society Act, 1996 to any of its members. Article 25. Visitors And Guests Visitors and guests may be admitted into the premises of the Society but they shall not be admitted into the privileges of the Society. All visitors and guests shall abide by the Society rules and regulations. Article 26. Disputes In the event of any dispute arising amongst members, attempts should be made to resolve the matter at an Extraordinary General Meeting in accordance with this Constitution. Should the members fail to resolve the matter, they may bring the matter to a court of law for settlement. 27. INSIGNIA The Association reserves the right to control the use of its name and insignia. Upon termination of a membership, the privilege of using, wearing, or otherwise displaying the name and/or insignia of the Association shall be abrogated automatically 11
  12. 12. 28. Savings Clause If any clause, sentence, paragraph, section or part of this Constitution shall be judged by any court of competent jurisdiction to be invalid, such judgment shall not affect, impair or invalidate the remainder thereof but shall be confined in its operation to the clause, sentence, paragraph, section or part of this constitution thereof directly involved in the controversy in which such judgment shall have been rendered. Article 29. Emblem (1) Shape of the emblem The Emblem consists of a letter ‘L’ on a field. Bordering this is a circular yellow area. (2) Meaning of the colours The yellow colour is meant to resemble ambulance siren. The blue colour ‘L’ featured the original Lions Clubs’ logo. …………………… …………………….. Lion Dr Wah Hai Sit Lion Mary Masudal Chairman Secretary 12