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2013-06 Friendly hacking into public sector

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The integral paper we present to the co-create conference in Aalto University, Helsinki (http://www.cocreate2013.net/).

The integral paper we present to the co-create conference in Aalto University, Helsinki (http://www.cocreate2013.net/).

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  • 1. CO-CREATE 2013Friendly hacking into the public sector:co-creating public policies within regionalgovernmentsFrançois Jégou, Stéphane Vincent, Romain Thévenet and Anna LochardStrategic Design Scenarios, f.jegou@gmail.comLa 27e Région, svincent@la27eregion.frLa 27e Région, rthevenet@la27eregion.frMines ParisTech and La 27e Région, alochard@la27eregion.frABSTRACTLa 27e Région, a French NGO, has played the role of a public innovationlab since 2008, in particular for regional administrations. The challengeof modernizing public administrations has grown over the past fewdecades to become an issue on the forefront of the political scene. Thepublic sector has been transformed by reforms inspired by the so-calledNew Public Management, often criticized today. Partly in response tothese reforms, institutions worldwide, including La 27e Région, are tryingto bring co-creation values and methodologies to public administrationsto radically change the way public policies are designed, inspired by socialinnovation. La 27e Région has conducted fifteen experiments focused onco-creation processes with nine regional administrations. The co-creationprocesses implemented have been guided by a framework called “friendlyhacking”, which has been developed, documented and improved by La 27eRégion during the experiments employing Participatory Action Research.The key components of friendly hacking are: the inside-out posture, theneutral-activist role, the doing before thinking, multilevel interactions, theenvisioning perspective and hacking documentation. Some tensions andrisks, inherent in co-creation processes, still subsist but the friendlyhacking framework appears to be an effective way to implement radicalinnovation in the very specific context of public administrations.KEYWORDSLa 27e Région, Friendly hacking, Public innovation, Co-creation of publicpolicies
  • 2. CO-CREATE 2013INTRODUCTIONLa 27e Région is a French, public-sponsored but neutral NGO that hasacted as a public innovation lab since 2008. Like other public innovationlabs in various countries, its ambition is to change the culture of publicadministrations based on the idea that administrations are full ofopportunities for innovations and are not the archaic and bureaucraticinstitutions they are often considered to be. One of the core assumptions ofLa 27e Région is that co-creation processes, associated with specificmethodologies and strong values, are key to developing innovations withinadministrations (Bason 2010), innovations that would improve both thequality of public services for citizens and the way administrations functioninternally.To set up this transformation process with and within publicadministrations, La 27e Région is conducting various experiments of co-creation processes, which are described below. All the experiments sharethe same framework, called “friendly hacking” by La 27e Région; thiscommon framework serves as the basis for establishing a co-creationprocess during the experiment that takes into account the specificities ofthe public sector. This article describes the key components of thisframework and also discusses tensions and risks related to friendly hacking.THEORETICAL BACKGROUNDThe question of modernizing public administrations has grown over thepast few decades to become an issue on the forefront of the political scene,not only in France (Pallez 2001; Bezes 2006), but also abroad (Aucoin1990; Hood 1991; Pollitt & Bouckaert 2006). Public administration reforms,often inspired by management methodologies used in the private sector, areoften grouped under the heading “New Public Management”, even if theircharacteristics vary from one country to another. Baselines of “New PublicManagement” reforms comprise:• Separating conception functions, retained within the “strategistState” (Bezes 2006), from execution functions, often assigned togovernment agencies or outsourced• Increasing the accountability of civil servants• Making a commitment to the rationalization and instrumentation ofpublic actions in order to develop and measure efficiency:monitoring charts, management performance indicators, evaluationof financial gains, etc.
  • 3. CO-CREATE 2013• Opening some services to competition and developing competitionamong public services in-houseAt present, mixed feedback and criticism regarding these reforms have beencompiled both in France and abroad. Beyond the academic world, suchreforms often receive negative media coverage and some criticism hasbegun to emerge at the top political level. For example, the FrenchNational Assembly has produced a report stating that one reform, stronglyinspired by New Public Management, has “lost five years”. Administrationsthemselves are changing their semantics, and are urging for more cross-entity interactions among services and for the increased involvement ofcitizens, while often being incapable of applying these concepts themselvesin their organization and management.Partly in response to this context, various ideas have emerged that attemptto rethink the modernization of public administrations. One of them isinspired by the rise of social innovation and its practices. Here, co-creationand co-conception of public policies become practical methodologies toachieve specific theoretical aspirations of the public sector, such astransversality and participation (Bason 2010). For Michael Harris andDavid Boyle, co-conception in the particular case of the public sectorimplies three basic assumptions: the first is that citizens-users (e.g.beneficiaries or patients) possess considerable information that coulddrastically improve the quality of public actions. The second is that families,neighborhoods, and communities are “operating systems” that cannot beignored. The third is that some of the power, responsibility and resourcesshould be switched from public institutions or providers to individuals(Boyle and Harris 2009).This emerging field does not have a stable and established name as yet;however, these initiatives are all “public innovation” actions, a term that isused henceforth in this article. Public innovation initiatives can be supportby public organizations (e.g. Mindlab in Danemark), private companies(e.g. Demos in the United Kingdom), as well as structures in the thirdsector, such as La 27e Région, one of the main representatives of publicinnovation in France.French regional administrations are in charge of an increasing number ofpublic policies while having to restrict and control their expenses at thesame time. This explains why their modernization currently represents amajor challenge. La 27e Région primarily works with regionaladministrations, developing with them experimental programs for co-creating public policies.
  • 4. CO-CREATE 2013DATA AND METHODOLOGYFifteen past and ongoing experimentsThe results of this article are based on the two experimental programsconducted by La 27e Région with regional administrations: Territoires enRésidences (“in-residence territories”) includes eleven experimentsconducted between 2009 and 2011, and La Transfo is a two-year longongoing program that has been launched in four regions and was started in2011.Territoires en Résidences consists in immersive-oriented sessionscontracted with regional authorities that wish to find an alternative way forreframing a specific policy. First, a partnership and financial agreement issigned between La 27e Région, the Region involved and the place of theresidency (e.g. a railway station, an university, a library, etc.). Then a multi-disciplinary team is set up by La 27e Région and works closely with thelocal community for three to six months, including three weeks of totalimmersion involving ethnographic, co-design and prototyping activities.The lessons learned benefit the local community and regional governmentsas well as the national network of regional governments (Jégou et al. 2011).Table 1 presents the characteristics of the eleven experiments carried outand Figure 1 identifies where the experiments took place.La Transfo consists in prototyping innovation labs inside regionaladministrations. After testing residencies, some Regional Councilsexpressed the wish to build their own capacity to use such methods.Figure 1 The two programs took place in nine different Regions
  • 5. CO-CREATE 2013To accomplish this, a multi-disciplinary team is spending a total of tenweeks over a two-year period within the regional organization to empower agroup of civil servants. They use practical cases on a specific theme to co-create the future lab. Table 2 summarizes the four ongoing experiments.RegioninvolvedTitle of the experiment Starting date End dateChampagneArdenne“The Open Campus” March 2009 June 2009Bretagne“A new involvement ofcitizens”June 2009November2009Provence-Alpes-Côtes d’Azur“The low energy Region” September 2009November2009Aquitaine“Digital start-kicker of aterritory”September 2009November2009Auvergne“The nursing home oftomorrow”September 2009 December 2009Nord-Pas deCalais“The elected representativeworkplace environment”October 2009 December 2009Champagne-Ardenne“The High Human Qualityhigh school”November 2009 March 2010Rhône-Alpes“How to inhabit a highschool?”March 2010 May 2010Champagne-Ardenne“Gastronomic heritage andshort cycles”April 2010 June 2010Provence-Alpes-Côtés d’Azur“Public digital spaces oftomorrow”April 2010September2010Bourgogne“The rural station oftomorrow”June 2010 October 2010Table 1 Location, title and date of the eleven experiments of Territoires enRésidences, ranked from the oldest to the most recentRegioninvolvedPractical cases theme Starting dateExpected enddateBourgogne Rural life June 2011 October 2013Champagne-ArdenneYouth policy September 2011 January 2014Pays de la Loire Prospective January 2012 January 2014Provence-Alpes-Côte d’AzurYouth employment May 2012 May 2014Table 2 Location, theme and date of the four La Transfo experiments, rankedfrom the oldest to the most recent. Two of these four Regions were alsoengaged in the Territoires en Résidences experiment, three times forChampagne Ardenne and twice for Provence-Alpes-Côte d’Azur
  • 6. CO-CREATE 2013A methodology based on Participatory Action ResearchBoth La Transfo and Territoires en Résidences have been designed usingthe principles of Participatory Action Research (Whythe 1991), inspired byaction research (Lewin 1948). They are indeed collective processes of self-investigation within public administrations with the explicit objective oftheir transformation, based on the idea that action and research must beconducted with civil servants and elected representatives, and not for them.Participants in La 27e Région experiments include researchers fromvarious disciplines such as sociology, urban planning, design andmanagement sciences, who do not remain neutral observers but whoparticipate in the co-creation of collective actions (David & Hatchuel 2008).Therefore, the process itself is the source of research material andknowledge, in particular thanks to documentation through blogs, videos,notebooks etc. These documents are public, following Open Scienceprinciples of collaborative research and copyright-free research materials.Participatory Action Research is inherent in each experiment and isincluded in the contract signed before between La 27e Région and theRegion where the experiment takes place.THE “FRIENDLY HACKING” FRAMEWORKAll the experiments conducted are based on a framework called “friendlyhacking” by La 27e Région. This framework includes six key componentsthat enable co-creation processes to happen within public administrationswith civil servants, elected representatives and various partners.Why “friendly hacking”?The apparent contradiction between the two terms can be explained asfollows: hacking signifies the intent to challenge the robustness of publicpolicy instruments and services, and to identify and acknowledge weakpoints to allow for improvement (Simon 2005). Here, the hacking isfriendly, not destructive. The approach, agreed by public authorities,represents an innovation strategy that is disruptive enough to questionpublic structures known for their inertia and conservatism. The term wasselected because of the positive culture of hackers, who are innovative,curious and playful handymen possessing the capacity to achieve promisingresults, in this case in public structures. Hackers are adept in quicklyrecombining the existent, and thus help build trust among stakeholdersboth inside and outside the institution, serving to kick-start structural shiftsin the culture of innovation and the practices of public authorities.
  • 7. CO-CREATE 2013Key components of friendly hackingThe inside-out postureFriendly hacking relies on the confrontation of various cultures that arefound at the border of the institution but which are nonetheless internaland sufficiently immerged to engage the institution’s civil servants, butwhich are also sufficiently detached to preserve a critical point of view andrelative freedom of action. The privileged mode of intervention is animmersion posture: by setting up the hacking team in a school, a library oreven in the Region’s offices themselves for a period of several weeks, in-depth collaboration comes about, trust is built and how the institutionfunctions internally is clearly identified, far beyond conventional formats ofparticipative design (Jégou et al. 2009). Long periods of immersion alsomean that the team remains suspended in regard to periods of emersion,metabolizing the experience from the inside, stepping back and rebuildingfrom a critical distance. The inside-out posture creates benefits for civilservants both by allowing them to feel that they are involved as a quasi-newemployee and at the same time as an external observer, free to rethink, atleast partially, the public institution in question.The neutral-activist roleFriendly hacking requires a subtle balance between neutrality (when itcomes to getting people from different statuses to work together) andactivism (when it comes to defending strong values promoted as amanifesto, such as freedom of speech in regards to the duty of self-restraintof civil servants). In many cases, when confronted with a mix of internalinertia, bureaucratic silos and external social, economic and environmentalchallenges, the public sector calls for neutral activism, driven by a set ofconstructive public values. La 27e Région works to build and maintain aposition of relative independency, insisting that it is a partner and not asubcontractor. This role is materialized by a contract signed between La 27eRégion and the Region itself before the experiment takes place; theagreement covers co-funding, specifies means but not outcomes, identifiespolitical backing, the necessity of open source documentation etc. Thisagreement is a powerful tool used by La 27e Région to keep the spirit of theexperiment on track until the end.The doing before thinkingThe customary local public development process tends to be based on invitro project engineering, followed by large-scale deployment throughoutthe territory. It often lacks field studies involving users and especially
  • 8. CO-CREATE 2013experimentation with the implementation of the solutions proposed. Forinstance, via a particular experiment conducted between La 27e Région,Strategic Design Scenarios and two French regional EducationDepartments (Champagne-Ardennes and Nord Pas-de-Calais), it waspossible to map the process and stakeholders involved over 2-3 years in theconstruction of a new high school (Jégou, Vincent & Thoresen 2011). Themapping revealed, from the political decision to build the school through itsinauguration, the quasi-absence of involvement of the school’s future users,i.e., the students, professors and technical and administrative staff.However, it is just as necessary to involve, at the very early stage of theprocess, persons who are key to scaling up and implementing the project inthe future (Leadbeater & Wong 2011). For example, one of the firstTerritoires en Résidences experiments was the co-creation of a nursinghome. However, this experiment was carried out without the participationof the home’s future director, substantially reducing the ease ofimplementation.Multilevel interactionsHacking is not the action of a single instigator, but requires the involvementof a supportive community. Similarly, transformation of the public sectorcalls for cooperation among territories and various levels of governmentalong with cross-fertilization within a heterogeneous community ofinterest. Working with partners from diversified backgrounds allowsparticipants to slightly change the way in which they consider a problem,which is key to allowing the co-creation processes to occur. Continuousinterplay between this “macro-scope”, used to enlarge the focus andrephrase a problem, and the investigations at micro-level described abovefacilitates the breaking-up of technocratic silos and opens the door formultilevel governance and inter-territoriality perspectives (Vanier 2008).The envisioning perspectiveFriendly hacking is by essence oriented toward the collective constructionof a desirable future. Both Territoires en Résidences and La Transfo pointto the necessity to step back from the urgency of the present and take thetime needed to build an image of the future and collectively agree on it.Design capabilities that simulate in tangible, realistic (feasible) fashion (byvisualizing, rapid prototyping) possible alternative futures facilitateconcretization of the vision into a range of ideas, projects and solutions.These capabilities also stimulate strategic interchanges amongstakeholders. In this approach, foresight is no longer a theoretical exercisebut a way to build actionable proposals.
  • 9. CO-CREATE 2013Hacking documentationLike the open-source software community, friendly hacking focuses on“opening the administration’s black box” to promote the systematiccapitalization and dissemination of lessons learned for further friendlyhacking and also produce high quality research material. This requiresconfronting administrations, which are often reluctant to publish and sharereal experiences, such as failures and the hidden “dirty” face of a givenexperiment, and not just the so-called “best practices”. Each experimentmust find the most appropriate suitable type of documentation: blog, book.For example, documentation of Résidences consists of a day-to-day blogand an illustrated booklet published at the end of each experiment.TENSIONS AND RISKS IMPLIED BY THE CO-CREATIONPROCESS OF FRIENDLY HACKINGThe friendly hacking process is often described by participants, andespecially by civil servants, as a completely new way of imagining their day-to-day work. Friendly hacking experiences cannot be easily forgotten sincecivil servants have been fully involved in the co-creation process, not onlyas observer but as player responsible of it. This can, however, createtensions and risks. One risk is related to the fact that the friendly hackingframework, which paves the way for radical innovations, is a highly specificenvironment that is difficult to reproduce. A tension concerns the desire ofcivil servants to use the methodologies learned during the experiment in anorganization that is not familiar with this way of working.The risk of “friendly-hacking” neutralizationThe co-creation of radical innovations requires both a hacking capability toeffectively break down the established, heavy public structure, as well as astrong capability to compensate for the disruption caused by co-designingpertinent and innovative solutions. The temptation of repeating the processwithout the appropriate framework of friendly hacking and without theparticipation of a trained, multi-disciplinary team can lead to a “do-gooder”attitude, which is weak and flat and which results in patching projectsrather than in the in-depth collective rethinking of public infrastructure andpolicies.The tension due to lack of co-creation culture inside publicadministrationsThe positive, constructive and “look at old problems with new eyes” attitudedeveloped by civil servants during the experiment is not always easy to
  • 10. CO-CREATE 2013bring back into the day-to-day work of the administration. Even if in somerare cases, the motivation and hierarchical position of some civil servantsallow them to suggest and teach new principles of work to their colleagues,civil servants usually feel frustrated to be “stuck in the old way of doingthings” once the experiment is over. However, two or more persons whowere part of the same experiment customarily drastically change the waythey work together, recreating the methods and attitudes learned duringthe experiment once they return to their normal work routines.CONCLUSIONSince 2008 and during fifteen experiments, La 27e Région has developed,documented and improved a powerful friendly hacking framework usingParticipatory Action Research. At present, results are far from negligible interms of changing the view of civil servants and representative electedinvolved in the experiments, but also in concrete change of some publicpolicies. However, goodwill and methods are still not enough if a systemictransformation is the target, since friendly hacking takes time and long-term investments supported by diversified and patient stakeholders.Beyond the current disruptive capacity of friendly hacking, there is a needin the future for new kinds of agreements and contracts that could improvethe framework. They could support new structures (e.g. independent designlabs working for and with multiple partners or cooperative designcompanies), new business models (e.g. based on crowdsourcing) and newgovernance patterns that could enable the independency required in analternative approach to the traditional suppliers/clients approach.LIST OF REFERENCESAucoin, P. 1990. Administrative Reform in Public Management: Paradigms,Principles, Paradoxes and Pendulums, Governance, pp. 115-137.Bason, C. 2010. Leading Public for Public Sector Innovation, Co-creatingfor a better society, The Policy Press, Bristol.Bezes, P. 2006. Publiciser et politiser la question administrative :généalogie de la réforme néo-libérale de lÉtat dans les années 1970,Revue française dadministration publique, No. 120, pp. 721-742.Boyle, D. & Harris, M. 2009. The challenge of co-production: How equalpartnerships between professionals and the public are crucial toimproving public services, Nesta.
  • 11. CO-CREATE 2013David, A. & Hatchuel, A. 2008. From actionable knowledge to universaltheory in management research, in Handbook of CollaborativeManagement Research, ed. A.B. Shani et al., Sage Publications, LosAngeles.Hood, C. 1991. A Public Management for All Seasons?, PublicAdministration, pp. 3-19.Jégou, F., et al. 2009. Developing a college as an open campus. Design-driven residences to foster innovation in public institutions, Artifact.Jégou, F., et al. 2011. Les résidences de la 27e Région, Manuel dUtilisation,Strategic Design Scenarios (internal publication).Jégou, F., Vincent, S. & Thoresen, V. 2011. My college tomorrow:innovation labs to enable collective public action on educationenvironments, Enabling Responsible LivingConference Istanbul,PERL.Leadbeater, C. & Wong, A. 2011. Learning from the extremes, CISCOSystems, UK.Lewin, K. 1948. Action research and minority problems, in Resolving socialconflicts, ed. G. Lewin, Harper & Row, New York.Pallez, F. 2001. L’administration en mouvements ? – Synthèse des travauxdu séminaire Fonctionnaire, La Documentation Française,Perspectives, Paris.Pollitt, C. & Bouckaert, K. 2000. Public Management Reform: AComparative Analysis - New Public Management, Governance, andthe Neo-Weberian State, Oxford University Press, Oxford.Simon, L. 2005. Éthique Hacker et Management, in Cahier de recherche,No. 05-19, Montreal.Vanier, M. 2008. Le pouvoir des territoires. Essai sur l’interterritorialité,Economica, Paris.Whyte, W.F. (ed.). 1991. Participatory Action Research, Sage Publications,Newbury Park, California.