Company meeting - Event Planning (11.29.10)

Company MeetingEvent Planning 101
November 29, 2010

The Usual
Sign In
Grab Snacks

Icebreaker
Rock, Paper, Scissors!
WINNER – ELIJAH!

What’s New?
Status of Current Projects
Friday’s video shoot at Malonga Center (Tania)
KDOL Partnership (Dan)
Mixtape (Diaris)
Building Event Series (Diaris)
Holiday Party – December 10th
YMR 2011 event February 20th – All-ages Music Symposium & Concert at La Pena
Next Member of the Month: Tania (Emily)

Other Announcements
Can still apply for GRAMMY Camp – see YMR blog
Notes from last week available on blog

Interviewing Tania Pulido
Member of the Month for December…
2 Parts: Video & Written Blog
Questions for Tania?
Shooting the responses

Did you know?
-There is a plastic Island of garbage known as the North Pacific Garbage Patch! It’s estimated to be the same size as Texas or larger.
-A film treatment is a written overview of a story and the first draft of a screenplay for a motion picture, television program, or radio play. It is generally longer and more detailed than an outline (or one-page synopsis), and it may include details of directorial style that an outline leaves out. They read like a short story, except told in the present tense and describing events as they happen. There are two types: the original draft treatment, created during the writing process, and the presentation treatment, created as presentation material.

Spring 2011 at YMR
Names? Themes?
Dates: February 20th – May 20th
Before Season: Studio Overdrive Mode (auditions, recording, preparing next mixtape)
Goals?

Event Planning 101
Event title and description
Date
Objectives
Venue
Demographic
Marketing Strategy
Expenses & Budgeting
Evaluation

Event Title and description
Define what type of event it will be
Think of a catchy name for event
Short 1-2 minute description of event for people

Date
Holiday Party: December 10th
YMR 2011 event: February 20th
Give yourself time to plan an event: good events require a lot of pre-planning

Objectives
Why is this event happening?
Why should anyone care?
What do you hope to gain?
What do you hope others to gain?

Venue
Location! Location! Location!
Rank choices for event:
1.
2.
3.
Prioritize supplies needed for event

Demographic
What type of people do you expect to come to the event?
Who are you targeting?
Age?
From what regions?
What are their interests?
Target Audience: Race

Marketing Strategy
How will you get the word out for the event?
What will get people to actually make it to the event?

Expenses
Budgeting is key to every event. What are your expenses? And where should money be spent?
Honorarium (artist/comedian/speaker fee), music, equipment, food/catering, marketing (print, online, radio, other), supplies - decorations, security, staff – ticketing/lighting/sound, etc.

Evaluation
How will you know if you were successful?
How will feedback be collected to improve future event?
Reflect: on the process and end result

To Do List
Prioritize planning steps
Create a strong team for event
Distribute responsibilities amongst team

Discussion
Questions?
What are your key takeaways from today’s meeting?
What do you still want to learn?
What are the next steps in learning more about this topic?

A Week’s Glance YMR . . .
Workshop Schedule
Tuesday:
Music Production 5PM in Room 257
Artist Development 5:30PM in Studio
Vocals 5PM in Room 302
DJ Crew 5PM in Room 306
Wednesday:
ProTools 5PM in Studio
Freestyle 5PM in Room 302
Thursday:
Vocals 5PM in Room 302
Piano, Bass, Guitar in Room 306
Friday:
Advanced Recording Production 3:30PM in Studio

Next Week at YMR
Company meeting, Dec 3rd:
Topic: Budgeting

Company meeting - Event Planning (11.29.10)

by 1Diaris on Dec 08, 2010

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