Charter

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Charter

  1. 1. CHARTER 2010 1
  2. 2. HEAD OFFICE CONTACT Address: Yeşilay Genel Merkezi, Nuruosmaniye Cad. No: 17/1 34110 Cağaloğlu-Fatih / ISTANBUL / TURKEY Phone: + (90) 212 527 16 83 Fax: + (90) 212 522 84 63 Web: www.yesilay.org.tr E-mail: info@yesilay.org.tr 2
  3. 3. SECTION 1 NAME, PURPOSE AND CENTER OF THE GREEN CRESCENT Article 1- Association’s name and center Association’s name is “Türkiye Yeşilay Cemiyeti”, “Turkish Green Crescent Society” and it is centered in Istanbul. It was founded on 5th March 1920 in Istanbul and named “Hilal-i Ahdar”. Later its name changed to “Yeşil Hilal” and finally to “Türkiye Yeşilay Cemiyeti”, “Turkish Green Crescent Society”. “Türkiye” word was allowed to be used in Association’s name by 20 September 1973 dated and 7/7146 numbered cabinet decree. The Association was converted to a public interest Association by 19 September 1934 dated and 2/1288 numbered cabinet decree which was promulgated in 13 October 1934 dated and 2827 numbered official gazette. Article 2- The symbol of Association is a green moon on a white ground whose bits are directed to the right. Although Yeşilay’s branches of youth or other branches related to it may use “a hand that presses a snake which is getting out of a bottle” symbol where it is necessary -except flags and badges-. The purpose of the Association and topics, formats and scope which will be carried on to accomplish this purpose Article 3- In a moral and cultural development atmosphere in our country the purpose of the Association is to fight against addictions that destruct the mental and physical health of youth and community such as drug, smoking, alcohol addiction and also all kind of addictions that harms youth and community such as gambling, prostitution, internet and screen addiction. The purpose is to raise generations that are dependent to their national culture. The purpose is to minimize the consumption of alcohol, drugs, cigarettes and all kind of bad habits by cooperation and harmony with governmental and nongovernmental organizations. Formats and topics to carry on for reaching the purpose 1. Conducting researches to enable and develop activities, 2. Organizing training activities such as courses, seminars, television speeches, lectures, 3. Ensuring any information and document that is required to achieve the purpose, generating a documentation center, publishing books, newspapers, magazines etc. to announce the activities and journals to distribute to the members, 3
  4. 4. 4. Providing a fine work environment to achieve the purpose, ensuring all kind of technical tools and equipment, inventory, and stationery supplies, 5. After providing the necessary permissions, organizing charity collections, accepting donations from abroad and from within the country, 6. Establishing and operating economic, commercial and industrial enterprises in order to provide needed revenues for the realization of the purposes of charter, 7. Building and furnishing social and cultural facilities, opening locals for the enjoyment of members and for their evaluation of free times, 8. Arranging and availing of dinner meetings, concerts, plays, exhibitions, sports, sightseeing and fun activities etc. among the members, 9. For the needs of the Association activities buying, selling, leasing, renting movable and immovable property and establishing real rights over immovable property, 10.If necessary for the purpose, establishing federation or joining a federation board, by providing the necessary permissions establishing local dorms, dispensaries etc. that need permission to be established, 11.International operations, joining foreign associations or organizations and making joint efforts on a project basis or cooperate with these organizations, 12.For the purpose of the Association, providing financial aid to or getting financial aid from similar aimed associations, labor and employer unions, and professional organizations, 13.If considered necessary to achieve the purpose, without prejudice to the provisions of the law -5072 numbered act -, carrying out joint projects with state institutions and organizations on their work area, 14.Establishing polls to provide the compelling needs of members such as food, clothing and other goods and services and to satisfy the needs of short-term loan, 15.Providing drug or alcohol addicts a treatment in hospital and helping them to regain their working ability, helping their family and helping to take care of their children’s education and protection, 16.Opening branches and representative offices where necessary, 17.On the areas related to the purpose of the Association and on the areas that are not prohibited by law, creating common platforms with other associations, trade unions and civil society organizations to achieve the common purpose, 18.Carrying out art and culture studies and similar initiatives, 4
  5. 5. 19.On the purpose of fighting against drug, alcohol, smoking and all kind of addictions starting enterprises to make government to take necessary measures and to decree, 20.Opening dormitories and training centers, 21.Preparing radio and television programs, 22.Preparing VCDs and DVDs, 23.Creating internet portals, 24.Establishing Yeşilay clubs, 25.Establishing mobile and fixed libraries related to Yeşilay, 26.Pressing books, posters, brochures, labels, stickers, badges, magazines, vinyl related to work area of Yeşilay, 27.Preparing billboards, 28.Publishing scientific articles, 29.Preparation and purchasing documentaries, television programs and promotional films, 30.Organizing open sessions and press conferences, 31.Preparing reports to enlighten the public, state officials and the media, 32.Establishing treatment centers for the recovery of bad habits, 33.Establishing Yeşilay radio and television channel, 34.Making agency activities, 35.Republishing the printed books of Yeşilay and converting them into CD format, 36.Collecting in a book all of the reports that Yeşilay ever made, 37.Preparation and publication of new books on issues of Yeşilay, 38.Preparation of video clips on alcohol, drugs, gambling, purse snatching, homeless children and other bad habits, 39.Providing financial aid, books and documents, conferences for the collection centers for homeless children, dorms, schools, treatment and rehabilitation centers, 40.Providing financial support for homeless children’s families that are reported by the police, 41.By increasing the number of pages and print quality of the Yeşilay magazine, providing a superior technical and scientific level, and increasing number of subscribers, 42.Distributing the posters which Yeşilay prepared and will prepare in all provinces, districts and villages of Turkey as free of charge, 43.Distributing the same posters at barracks and other organizations as free of charge, 44.Providing the essential costs for conferences that are held in schools and in other organizations, 45.Advertising on televisions and newspapers, 46.Ensuring the re-suppression of the history of Yeşilay and completing the missing history of Yeşilay, 5
  6. 6. 47.Ensuring to receive the books related to Yeşilay into library, 48.Enabling the development of public relations of Yeşilay, 49.Having particularly municipalities, governmental and nongovernmental organizations subscribed to Yeşilay magazine and providing advertisements, documents and writings for the magazine, 50.If necessary, the headquarters and branches may employ, for homeless children, permanent or temporary staff to be used in co-operation and solidarity in alcohol and drug addiction treatment and rehabilitation centers, and organizations established in this regard, 51.Renovations of the headquarter building Yeşilay Office Block –that is also the only source of Yeşilay’s income since 1974- and some other branch buildings that belong to Yeşilay, 52.Providing the suspension of the Yeşilay’s panels as framed at the stations, wharves, waiting rooms, terminals and other places where people are collected, 53.Providing the use of city boards, 54.Providing the suspension of panels related to Yeşilay at trams, commuter trains, buses and wagons, 55.Helping to provide financial support to purchase offices for the branches that are tenanted, 56.Providing financial support for the activities of Yeşilay branches, 57.Having scientists, artisans and people beloved by the youth participated in Yeşilay’s issues and providing their payment of costs, 58.Providing a permanent funding as in some other institutions by contacting the relevant authorities, 59.Cooperating with the hospitals that are relevant to the Yeşilay’s purposes, 60.Ensuring any kind of activity to inform the community on issues related to homeless children and Yeşilay, 61.Making all kind of activities for the purpose of Yeşilay, 62.Opening camps if necessary, 63.Providing scholarships, 64.Providing foster families for the orphaned homeless children (according to applicable laws), 65.Providing fostering allowance to the needer foster families, 66.Performing all kind of activities according to Yeşilay charter, the Law of Association (Dernekler Kanunu) and to the laws in force, 67.Giving plaques and certificates of honor to the people who serve for Yeşilay’s aspirations. Presenting the feelings of thank and gratitude of Yeşilay Association. The Scope of the Association Yeşilay has been working in the areas of DRUG ADDICTION, SOCIAL, CULTURAL and HEALTH areas. 6
  7. 7. SECTION 2 AFFILIATION WITH THE ASSOCIATION, RELINQUISHING MEMBERSHIP AND MEMBERSHIP PROCESS Article 4- Any real or legal person who refuse to use any kind of alcohol and drugs under any kind of circumstances and who fights against them and who is at least 18 years old, who has the legal personality or legal entity, who adopts the principles and purposes of the Association and accepts to work in this direction has the right to become a member of this Association. However, foreign real persons to be members have the right if they settle in Turkey. This condition is not required for honorary membership. Form of oath: “I swear on my honor that as long as I remain as a member of this Association I will not use alcohol and drugs under any kind of circumstances and I will spread the ideal of community.” Article 5- The membership applications must include the oath about not using addictive drugs. The applications must be in written form and given to the presidency of the Association. Administrative board of the Association makes its decision on acceptance or denial of the request in 30 days and results are informed to the applicant in written form. Members whose applications are approved are registered to the books that are for this purpose. The original members of the Association are the founders of the Association and the people who are accepted to the membership by administrative board upon their request. When the branches of the Association are established, the membership entries in headquarter are transferred to the branches. New membership applications are done in branches. Acceptance and deletion of membership operations are done by administrative boards of branches. Headquarter shall be notified in 30 days in written form. Article 6- Although people who are not the members of the Association, adopt the fight against the use of drugs and alcohol, provide important aids for the purpose and people who provide important financial and moral aid for the Association may be given honorary membership by the decision of central administration board. Whether or not a member, people who provide important services for the Association’s purpose may be given a Yeşilay medal by the decision of the Board. Unsubscription Article 7- Each member has the right to resign by notifying in written form. When the petition of resignation arrives in the administrative board, exit procedures shall be implemented. Unsubscription will not end the association 7
  8. 8. member's accumulated debts. Dismissal from Membership Article 81. To act contrary to the charter, 2. To constantly avoid given tasks, 3. Despite written warnings, not paying membership fees within six months, 4. Failure to comply with the decision taken by the organs of the Association, 5. To have lost the conditions of being a member, 6. Contrary to the commitment to use any of the drug addiction. By the decision of the administrative board as a result of one of the above states, a person may be removed from membership. Disqualified from the Association, members will be deleted from the registry and cannot claim the assets of the Association. 8
  9. 9. SECTION 3 STRUCTURE OF GENERAL ASSEMBLY, MEETING TIME, CALL AND MEETING PROCEDURE Article 9- Organs of the Association: 1. General Assembly 2. Administrative Board 3. Auditing Board 4. Youth and Women's Branch The General Assembly is the highest and most authoritative decisionmaking organ of the Association. General Assembly Upon the written request of the usual one-fifth of the members of Administrative or the Auditing Board following the dates shown it this charter, The General Assembly convenes extraordinarily within 30 days. The ordinary General Assembly convenes in every 2 years in October at the date, place and time determined by the Administrative Board. The General Assembly is convened by the call of Administrative Board. If the administrative board does not call for meeting, upon the request of one of the members, court of peace judge shall appoint three of the members to call for meeting. Call Procedure Administrative Board prepares the list of members entitled by the charter to attend General Assembly. Members, who are entitled to attend the general assembly, are convened at least 15 days in advance by date, time, place and agenda being announced in a newspaper or by being notified in written form or by electronic mail. In case, the meeting cannot be done due to lack of majority, the second meeting day, time and place shall also be specified in the first meeting call. The time between the first and second meetings shall not be less than seven days, and not be more than sixty days. If the meeting cannot be held by reasons other than lack of majority, by indicating the reasons for this postponement, this issue is informed to the members in accordance to the procedures of the first call. The second meeting must be held within six months from the date of postponement. Members in the second meeting, cited again according to the principles stated in the first paragraph. 9
  10. 10. General assembly meeting cannot be postponed more than once. Meeting Procedure The General Assembly convenes with the absolute majority of the members that are entitled to join the meeting; in case of termination of the Association or charter change, Assembly convenes with the two-thirds of the members. If the first meeting is postponed due to the lack of majority, at the second meeting a majority is not required. However, the number of members attending this meeting must not be less than twice of the total number of members of Administrative and Auditing board. List of members entitled to attend the General Assembly meeting shall stand in place. The identity documents issued by official authorities of the members to attend the meeting are controlled by Administrative Board members or the people administrative board appointed to. Members enter the meeting place by signing their names on the list issued by Administrative Board. If quorum is ensured, it shall be recorded and the meeting shall be opened by the head of Administrative Board or a member of the administrative board appointed by the head. If the quorum isn’t provided an official report is issued by the Administrative Board. After the opening, a head, sufficient number of vice head and a clerk are chosen for the presiding committee to run the meeting. At the votes for the selection of the organs, members who vote must show their identity to the presiding committee and sign the side of their names listed on the participant list. The head of the council is responsible for the management and security of the meeting. At the General Assembly, only the topics on the agenda are discussed. However, if one- tenth of the members present at the meeting can request issues to be discussed that are not on the agenda, this must be obtained in writing. Each member has one vote in the Assembly, members must vote in person. Honorary members may attend meetings of the General Assembly but cannot vote. If a legal person is a member, the head of the Administrative Board of the legal person or the person appointed by him, votes. The issues discussed and decisions taken in the meeting are written in report and are signed jointly by the head of the council and clerks. After the 10
  11. 11. meeting, the minutes and other documents are delivered to the head of the Administrative Board. Head of the Administrative Board is responsible for the protection and delivering to the newly elected Administrative Board in seven days of these documents. The General Assembly Voting and Decision-Making Procedures and Forms The voting and election in General Assembly can be done as open and secret by the decision of the General Assembly. However even if a secret ballot or vote is decided, a public counting must be done. Secret votes are sealed papers or ballot papers that are put in an empty container by the members who vote and after the end of voting, these votes are public counted by the head of the meeting. Open voting method is specified by the head of the General Assembly. Resolutions of the General Assembly are decided by the absolute majority of the members who attended the General Assembly. Decision Taken without Call or Meeting The decisions that are taken by all of the members without a meeting with their participation in written form and the decisions taken by all of the members who convened without following the call procedure in the charter are valid. This way of taking decision does not substitute the ordinary meeting. Article 10- Only agenda items shall be negotiated in General Assembly. However if at least 1/10 of members present items in written form to add to the agenda, this items shall be negotiated. Article 11- Decisions are made by the majority of the present members. Each member has one vote. However, a member shall not vote on the issues about himself, his wife or his lineal consanguine. This article applies to General Meetings of the Administrative Board of the Headquarter. Duties and Authority of the General Assembly Article 121. Choosing the organs of the Association, 2. Changing the charter of the Association, 3. Negotiating the reports of supervisory and administrative board and exoneration the Auditing and Administrative Board, 4. Amending and adopting the budget prepared by the Administrative Board, 5. Inspection of the other organs of the Association and when necessary, their removal from the office for good reason, 6. Negotiating and deciding on the objections against decisions of the Administrative Board on denial of membership or expulsion, 11
  12. 12. 7. Authorizing the Administrative Board about purchasing immovable property or selling real estate available, 8. Approving or amending and approving the regulations that are prepared by the Administrative Board for the works of the Association, 9. Establishing the charges, payments, allowances and reimbursements to be given to the presidents or members -who are not government officials- of the administrative and supervisory boards and establishing the daily payments and allowances to be given to the members who are appointed to the services of the Association, 10.Deciding on secession from or joining to a federation and authorizing the Administrative Board in this regard, 11.Deciding on opening branches of the Association and authorizing the Administrative Board of operating procedures about the branches that are decided to be opened, 12.International activities of the Association, Separating from or participating in as a member of foreign organizations, 13.Establishing the foundation of the Association, 14.The termination of the Association, 15.Examining and deciding on the other proposals of the Administrative Board, 16.As the highest authority of the Association, using the powers and carrying out the works that are not given to any other body of the Association, 17.Doing other tasks that are given to General Assembly by legislation. Article 13- General Assembly chooses by secret ballot among the candidates the below, A. 13 full and 7 alternate members for Administrative Board of Headquarter B. 3 full and 3Alternate Members for Auditing Board Article 14- General Assembly meetings shall be administered by the congress President or Vice President. Memorandums or clerks administer the writing jobs. Minutes of the negotiation of the General Assembly, are signed by the the President, the Vice President, clerks and are entrusted to the General Presidency. Decisions of the General Assembly are announced to the members and third parties by being hanged for a week at the streets around the Headquarter and branch buildings. Article 15- General Assembly convenes extraordinary as the shown below: A) By the written request of the 1 / 5 of the members, B) By the decision of the Administrative Board of the Headquarter. 12
  13. 13. At the extraordinary general meeting, if a new delegation starts to work it will serve until the regular meeting of the General Assembly. Article 16- The proposal for the amending of the charter shall be examined by the Administrative Board of the Headquarter and then if necessary it shall be submitted to the General Assembly. How to change the charter Charter amendment is made by the decision of the General Assembly. 2/3 majority of all of the members who are entitled to attend and vote in the meeting are required to make this change. If the meeting is postponed due to the lack of the majority, at the second meeting there isn’t a majority required. However, the number of the members attending this meeting must not be less than twice the total number of the members of Administrative and Auditing Boards. The required majority of the votes to change the charter is 2/3 of all the members who attended the meeting and have the right to vote. Charter amendment voting in General Assembly shall be open voted. 13
  14. 14. SECTION 4 FOUNDATION, DUTIES, AND CLEARANCE OF THE HEAD OFFICE ADMINISTRATIVE BOARD Article 17- The Head Office Administrative Board owns rights and duties to perform Association's work and representing it under the rule of regulations. Article 18- In order to be elected to the Headquarters Board, being a member of Yeşilay is a prerequisite. Article 19- New Administrative Board has to arrange a meeting for sharing the duties in the week following the General Assembly. Article 20- Administrative Board has any kind of authority to realize the purposes of the Association. If it sees as a must, it prepares any kind of regulations and for the purpose to ensure the internal control, it arranges all the works of the Association objectively and effectively in a work schedule, the decisions are applied with the confirmation of General Assembly by taking into account the reports prepared by experts. Article 21- Administrative Board assembles monthly herewith the presence of more than half of the members. Decisions are to be taken with the presence of the majority of the members and registered in the decision book as signed by the members. Article 22- Members, who will be consequently absent in the meetings without an excuse up to three times, are deemed to be resigned. Head Office Administrative Board takes decision on the acceptance of excuses. If needed, reserve members are called to the duty. 14
  15. 15. SECTION 5 OPERATION METHOD OF THE HEAD OFFICE ADMINISTRATION BOARD Article 23- Administrative Board members are elected by General Assembly as thirteen administrative board members and seven auditing members. In the first meeting following the election, one president, two vice-presidents, one secretary general, two assistants to the secretary general, one accountant, one accountant assistant, one treasurer and other members are to be appointed. The President who controls and confirms the decisions and work that have executed by the members, leads the meetings. Assistant Presidents perform the duties those are assigned by the president. Secretary General keeps the correspondence and registries of the association. The Assistants work in cooperation with the secretary regarding the task division among themselves. General Accountant manages the fiscal situation of the association by keeping the records of income and expenses in detail, saves and updates the accounting book along with his/her assistant's cooperation. Treasurer collects the income of the Association and keeps important documents and stocks, conducts costs and expenses. Administrative Board could be called meeting all the time on condition to inform members. Board assembles with one plus of the half of the board. Decisions are taken by the majority of the present members in the Board. If one seat of the Board becomes empty by resignation or any other reason, it is compulsory to call to duty from one of the Substitute Board Members according to their majority vote queue in General Assembly. Amendments must be notified to the authorities in a month. Constitution, Duties and Authority of Administrative Board Administrative Board performs duties below. 1. Representing the association or appoint a member of the association or third person for representation, 2. Performing activities about incomes and expenditure of the budget, preparing and submitting next term’s budget to General Assembly, 3. Preparing the regulations about the works of the Association and submitting to General Assembly, 15
  16. 16. 4. Buying immovable property or movable estate with the authorization of General Assembly, building facilities, preparing rental contract, founding real rights in favor of the association, 5. Performing the operation about new branches with authorization of General Assembly, 6. Providing auditing service for the branches of the Association, 7. Establishing representatives where necessary, 8. Applying the decisions which have taken in General Assembly, 9. At the end of each year preparing report about activities of the Board and incomes and expenditure accounts of the Association to submit General Assembly, 10.Providing the applications of the budget, 11.Deciding the new membership and cancels the memberships, 12.To take all kind of decisions to implement the purpose of the Association, 13.To implement other duties which are given by the statutes. Article 24- Members of the board and their details, alterations in the charter of the Association in General Assembly must be informed to the official authorities in a month. Article 25- Head Office Administrative Board implements the principal decisions of the General Assembly. Article 26- General Board could establish commission and other bodies to implement the decisions of the General Assembly. External members are allowed to enter these commissions. 16
  17. 17. SECTION 6 AUDITING BOARD Constitution, Duties and Authority of Auditing Board: Article 27- Auditing Board elected by General Assembly as three original members and three substitute members. If one seat of the Auditing Board becomes empty by resignation or any other reason it is compulsory to call to duty from one of the substitute auditor board members according to their majority vote queue in general assembly. Duties and Authority of Auditing Board Auditor Board inspects, in one year period, registry books and whether the activities are relevant to the charter of the Association according to rules, and submits the result of the inspection to General Board and General Assembly as a report. Auditor Board calls General Assembly if/when required. Comptrollers who are the members of the Headquarter and elected by General Assembly are responsible to inspect the accounts, rules and activities of the association. Article 28- Comptrollers could inspect whenever they want. It is compulsory to inspect once a year. The inspection period must not overrun a year. They submit report to the presidency. Comptrollers state the administrative and financial situation of the association to General Assembly as single member or whole members. Article 29- For the seat of the comptroller who resigned, another substitute comptroller called by the President. 17
  18. 18. SECTION 7 VARIOUS PROVISIONS Article 30- Sources of Income of the Association Sources of Income of the Association stated below: 1- Membership fees: fees which are given by members as 6 TL a year, 2- The payment of the branches: Ten percent of the net income of the branches given to the Headquarter after one month of the General Assembly, 3- Donations from natural persons and legal persons, 4- Incomes of the organizations which were arranged by the Association like; dinner parties, tours and entertainment, representation, concert, sports competition and conferences, 5- Incomes from the estate of the Association, 6- Charity activities which are suitable for the purpose of the Association and rules, 7- To implement the other purpose of the association to get income from the commercial activities, 8- Other Incomes. Article 31- Under no circumstances immovable saving registered on behalf of headquarter. Facilities of the branches belong to the headquarter but the incomes could be left to the branches, however, it is required for the branches to get the decision for challenge grants Article 32- Expenses could be made by the decision of the Board and confirmed in the following meeting. However for the emergency works President, Secretary General, or Accountant jointly authorized to make expense until 300 TL Article 33- Treasurer deposits the incomes when obtained. However he could keep official coefficient X 1000 in safe box for the requirements. Article 34- All the payments of the Association must be appropriate to financial rules, and in return for receipt or bill. Article 35- Production and sale right of publishing documents and all the materials which have Yeşilay signs or letterhead belong to Headquarter. General Board could give the authority to the branches or people to exercise this privilege. 18
  19. 19. Principals and Procedures of Bookkeeping of the Association and Minute Books, Article 36- Principals of book keeping; Books are kept according to principals of operating account. However if the income of the year exceeds 500.000 TL preceding year, books are kept according to balance sheet principal. If the balance sheet system is adopted and drop below of the limit stated above in successive two years, following year operation account could be adopted. Also books are kept according to balance sheet principal by the decision of the Board without any limit stated above. If the commercial enterprise of the association appeals, another book is kept according to rule of tax procedural law for the commercial enterprise. Register Procedure Book keeping register procedure must be appropriate to the rules and principals of the Association. Books for Keeping Books are kept in the Association below. A. Principals for the books according to operation account principal stated below: 1- Decision Book: decisions of the board written according to date and number respectively and board members put signature on the decisions. 2- Membership Register Book: personal details and dates of the membership registered in this book. Membership yearly and monthly fees registered in this book. 3- Document Register Book: Income and expenditure documents registered this book according to date and number respectively. Originals of the income documents and copies of expenditure documents filed. E-mail documents are printed and kept in this book. 19
  20. 20. 4- Plant Ledger: Office stocks of the Association possession date and information of usage or deleting the entry in register book. 5- Operation Account Book: Incomes and expenditure of the Association written in this book clearly. 6- Certificate of Receipt Register Book: certificate of receipt by serial and sequence numbers, names, surnames, signs and dates about people who received and delivered of this certificate, registered in this book. B. Principals for the books according to balance sheet principal stated below: 1- Balance sheet principal is the same for the situation stated in 1., 2., 3. and 6. Provisions of (a) sub clause. 2- Day Book, Stock Book and other books are kept and registered according to tax procedural law and other official regulations. Confirmation of the Books Compulsory books must be confirmed before using term; they must be confirmed in public notary or Provincial Associational Directorate. It is not necessary to confirm until the last page. However balance sheet principal books and permanent books and forms must be confirmed month before every validity year. Income table and Make up Balance Sheet Arranging If the books are registered according to operation account principal, operation account table is arranged at the end of the year. For the balance sheet principal registration, income table is arranged according to regulations of Financial Ministry. Income and Expenditure Process Income and expenditure documents; Incomes of the association are collected by certificate of receipt. If incomes are collected by banks, bank receipt could be accepted as certificate of receipt. Expenditure of the Association must be by documents like; invoice and receipt. For the aid which made by the Association to the organizations, persons, and institutions “Aid in Kind Receipt” is necessary. Donations from organizations, persons, and institutions to the Association must be by “Aid in Kind Certificate of Receipt”. 20
  21. 21. Certificate of Receipt Certificate of receipt which used for income collection, must be published by the decision of the Board. Publishing, checking, receiving, registering and using of certificate of receipt must be appropriate to associational regulations. Certificate of Authorization The people who collect the incomes on behalf of the Association are determined by the decision of the Board for a limited time. Certificate of authorization are arranged as three copies, must include the details of the person, signs and photos and confirmed by the President. One copy piece of the documents is given to the other units of the Association. Alterations must be informed to the Association units in fifteen days. The people who would collect incomes on behalf of the Association could make their business after the delivering one copy of the certificate to the units of the association. The usage of the certificate, renewing and other issues must be appropriate to the regulations of the associations. Preservation Period for Income and Expenditure Documents Income documents and other important documents, except other official books of the associations, are preserved for five years according to dates written in the documents. Submitting a Declaration The activities in previous year, income and expenditure accounts, according to results at the end of the year, official declaration is submitted after confirmation by the President to delivered to administrative chief in the first four month of the next year. Notice Obligation Notice to administrative chief; Final Declaration of General Assembly In thirty days after ordinary or extraordinary general assemblies, Final Declaration of General Assembly including members of the board given to administrative chief by the President. To the final declaration; 21
  22. 22. 1. One copy of minutes of a meeting which was signed by chairman and vice chairmen of the council, 2. If there is any new regulation in the chart, the altered articles were added and full copy of the chart delivered after signature of the board members Notice of Unmovable The unmovable entities must be noticed to administrative chief in thirty days after the entry in the land register. Notice of Foreign Aids If the Association gets aid from abroad, it must be noticed to administrative chief before receiving aid. The decision of the Board about foreign aid, protocol, contract and other documents and receipts are added to the notice form. Financial aids must be received via banks and it is compulsory to notice before withdrawing. Notice of Joint Projects with State Institutions and Organizations The protocols arranged about joint projects with state institutions and organizations and copy of the Project are added to notice file and delivered to the governorship of the province of the Headquarter in a month. Notice of the Amendments Change of the address of the Headquarter without decision of the General Assembly, and amendments in the units of the Association, must be noticed in thirty days after the amendments. The amendments in the chart of the Association must be noticed to the administration chief in thirty days after General Assembly. Internal Auditing Internal auditing could be made by General Assembly, Administrative Board, Auditing Board and it could be made by independent auditing bodies. The auditing of General Assembly, Administration Board or by independent auditing bodies cannot remove the auditing obligation of the Auditing Board. General Assembly and Administratio Board could make auditing when required however; Auditing Board must make auditing at least once a year. Borrowing Procedure 22
  23. 23. To implement the activities of the Association, borrowing could be made by the decision of the Board if necessary. Borrowing could be service procurement, credit or cash. But borrowing could not be made in high quantity which would make difficult to payback for the Association. Division of Matrimonial Property and Dissolution of the Association General Assembly could take dissolution decision of the Association any time. To discuss on dissolution and the decision in General Assembly requires two thirds majority of the votes of the members. If the Assembly postponed in the absence of majority it is not necessary to constitute majority in the second meeting. However the number of the members in the second meeting cannot be less than duplicate of the total members’ number. Dissolution decision could be taken by the two thirds majority of the members in the Assembly end the open vote must be for dissolution in General Assembly. Liquidation Process After the dissolution decision of the General Assembly, the liquidation of the money, goods, and other rights arranged by the committee instituted by the last board. Liquidation process starts with the definition of the liquidation and decision date of General Assembly. “Yeşilay Association in Liquidation Process” definition is used for all the operations in liquidation process. Liquidation committee is responsible and authorized to all operations and to complete liquidation process. This committee firstly, inspects the bank accounts of the Association; in the inspection books, certificate of receipt, expenditure documents, land registers and other documents and properties of the Association are written to minute. In liquidation process debtor are called and payments are made with the properties of the Association. If the Association is debtor, dept are collected. The rest of the money would be revolved to the institution which was determined by the General Assembly. If General Assembly did not determine any institution for revolving it would be revolved to another near institution which fits for the purpose of the association according to their numerousness number of the members respectively. All the process must be written clearly to the liquidation minutes and the process takes three month, except well-founded additional time by chief administration. Applicable Law in the Deficiency of the Provisions About the issues which were not stated in this charter Association Code, Turkish Civil Code, Associational Regulations and other legislations are practiced. 23
  24. 24. Article 37- For the materials which cannot be used and out of order, the registration of the material is canceled by the decision of the Board. Article 38- General Assembly could take decision on dissolution according to provisions of Association Code. The properties of the Association are liquidated by the decision of General Assembly. Article 39- Authority to Sign on behalf of the Association: A. Checks on behalf of the association must be signed by the President, or one of Vice Chairmen, and General Accountant jointly. B. In all documents which would send on behalf of the Association there must be signature of the president, or one of Vice Chairmen, or director of the relevant unit. 24
  25. 25. SECTION 8 BRANCHES Article 40- Establishment of Branches of the Association The Association may open branches where necessary, by the decision of the General Assembly. For this purpose, at least three members of the founders’ board authorized by the Administrative Board gives the organizational statement and the necessary documents asked in Regulation of Associations (Dernekler Yönetmeliği) to the highest local authority where the branch will be opened. Duties and Powers of the Branches The branches are the internal organizations of the Association which cannot have a legal entity, is authorized and tasked of engaging in autonomous activities in accordance to the objectives and service scope of the Association. Branches are responsible for all claims and debts emerged from the branches’ transaction. Article 41- Provisions to be Applied to Branches and the Organs of Branches General assembly, administrative board and auditing board are the organs of the branches. Administrative boards of the branches are selected by general assembly of the branches from the members of the branch consisting of 5 full or 5 alternates; the Auditing Board consisting of 3 full and 1 alternate members. If necessary women and youth councils can also be created. The duties and powers of these organs and other relevant provisions of association contained in this charter are applied also to the branches in accordance with the legislation. Branches must inform the head quarter about the congress minutes, copies of annual activity reports, copies of plant ledgers, congress papers, new member registration lists and changes are made in Administrative Board within a month. Time of Convening of the General Assembly of the Branches and Representing Method of the Branches to the Board of Assembly of the Headquarter The ordinary General Assembly meetings of the branches shall be ended at least two months before the General Assembly meeting in the Headquarters. The ordinary General Assembly of the branches convened once every two years in the month of January, at the date, hour and location that the Administrative Board of branch decided. 25
  26. 26. Branches must give a copy of the reporting results of the General Assembly within thirty days following the date of the meeting to local governor and the headquarters. Branches are represented by optional or natural delegates at the General Assembly of the Headquarters. Administrative and Auditing Board, heads of the branches has right to participate in the General Assembly of the Headquarters as natural delegates as representatives of the branches. Also the delegates who represent one for every 20 members registered at the branch, if the remaining number of members are more than 10 or if the total number of members are less than 20 also one delegate for these members has right to participate in the General Assembly of the headquarters as optional delegates. The delegates to join the General Assembly of the Headquarter are chosen at the last General Assembly of branches. If the members of Administrative Board and Auditing Board of the Headquarter participate in the General Assembly of the Headquarters are not chosen as delegates for the branches, they cannot vote. Members who are in the Administrative Board and Auditing Board of the branches leave this position if they are appointed to be in the Administrative Board and Auditing Board of the Headquarter. Opening Representative Agency The association can open representation offices at places where necessary by the decision of Administrative Board. The address of the representation office shall be notified in writing to the territorial governor of that place by the people designated as its representative by the decision of Administrative Board. Representation Office cannot be represented at the General Assembly of the Association. Branches will not be able to open representation Offices. Article 42- Branches can establish youth and women branches connected to them. In Istanbul there are youth and women branches which have the rights and privileges of a branch. Article 43- If a member moves from a district of a branch to another district of a branch, the member is considered as a member of the branch of the district he moved to. This condition shall be recorded by branches by informing each other giving transfer paper. 26
  27. 27. Article 44- Branches are obliged to send the 10% of the Net Proceeds that are assigned to the next year-according to the accounting reports of their general assemblies’ to Headquarters. If necessary, Administrative Board of the Headquarter may decide on not taking Headquarter stake from any branch upon the reasoned proposal of the administrative board of the branch. Branches send their congress minutes to Headquarters, copies of annual activity reports, copies of plant ledgers and lists of delegates that will attend the General Assembly on behalf of the branches within a month following their congress. Article 45- At their activities and transactions, branches cannot act contrary to the laws, rules and regulations and to the purpose and the interests of the Association. Article 46- The inspectors who are sent by the administrative board of headquarter from the members of headquarter or the nearest branches supervise all kinds of administrative, financial etc. transactions of branch. After the Auditing, the headquarter Presidency will be reported within a month. A copy of the administrative inspection report is sent to branch. Branches are obliged to provide all kinds of opportunities and ease for inspectors. 27
  28. 28. SECTION 9 YEŞİLAY COUNCIL Article 47- YEŞİLAY SUPREME COUNCIL was assigned with consultative authority that could write report and state their opinions as a result of analyzing and investigating the main issues of the Association and issues which assigned by General Board Article 48- To be member of YEŞİLAY SUPREME COUNCIL A. To be member of Yeşilay at least for 15 years and performed in critical services for the purpose of the Association. B. Or if he is not member, it is necessary to be performed nationwide in critical services for the purpose of the Association. Membership of Supreme Council of Yeşilay is conferred with the decision of General Board and ceremony. Article 49- Supreme Council is assembled with three ordinary members; Yeşilay President, Secretary General, General Accountant and the members of the council which was elected by the General Board once a year. The decisions are usually submitted to General Board. 28
  29. 29. SECTION 10 SCIENTIFIC RESEARCH COMMISSION Article 50- Scientific Research commission could be established to study on publications and researches about the harms of alcohol and drugs in our country and the abroad; and to compile statistic for the people who study in these issues. The way of work and organization of the commission are determined by General Board. 29
  30. 30. SECTION 11 FOUNDERS Article 51- Yeşilay Association established on 1st March 1920 by the individuals whose names written below in: Istanbul, Cağaloğlu, Nuruosmaniye Caddesi No: 17/1 NAME/SURNAME Lütfi Âkif İhsan Şükrü Aksel Hulûsi Alataş Tevfik Rüştü Aras Hayrullah Diker Talha Ebuzziya Velid Ebuzziya Eşref Edip Ahmet Şükrü Emed Süleyman Emin Hakkı Şinâsi Erel Tahsin Hamdi Gencay Fahrettin Kerim Gökay Celâl Feyyaz Gürsel Galip Hakkı Hikmet Hamdi İbrahim Haydârî İsmail Hakkı İzmirli Rıfat Kilisli İsmail Hakkı Milâslı Sâlih Kerâmet Nigâr Gâlip Pasinler H. Suphi Tanrıöver Şükrü Hâzım Tiner H. Kenan Tunakay Hakkı Târık Us Mazhar Osman Uzman Ahmet Emin Yalman OCCUPATION Doctor Ord. Professor Doctor Doctor Professor Author Author Author Doctor Doctor (General) Doctor (General) Financier Ord. Professor Lawyer Doctor Doctor Shaykh al-Islam Professor Doctor Doctor Teacher General Former MP Doctor Doctor Author Ord. Professor Author (All these founders of Yeşilay have been deceased.) 30
  31. 31. REPUBLIC OF TURKEY Official Gazette Setting Date: 7th October 1336 (Hegira Era) It is applied to Prime Ministry Administration and Editorial Office Broadcasting Management for 13th October 1934 - Saturday Number: 2827 ENACTMENTS Enactment No. sı: 2/1288 Yeşilay Cemiyeti (Green Crescent Society)’s assigning as public beneficial society by the proposal of Ministry of Internal Affairs with official certificate dated 1.3.1934 numbered 2232 and Council of State’s numbered 17500 official certificate on 4.9.1934 which was consign on the record of General Assembly on 5.7.1934 approved by the Council of Ministers on 19.4.1934 President GAZİ M. KEMÂL Prime Minister İ.İnönü Minister of Justice Ş. Saracoğlu Minister of Defense Zekâi M. of Internal Affairs / Minister of Foreign Affairs / Minister of Finance Ş. Kaya Ş. Kaya Fuat Minister of Education / Minister of Public Affairs / Minister of Economy Abidin Ali M.Celâl Minister of Health Dr. Refik Minister of Transport Ali Rana Z. Minister of Agriculture Muhlis 31

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