Was it difficult for you to keep your eyes on the timepiece? Did your attention begin to wander to other things in the room? Did you feel that some of the seconds lasted longer than others? If so, why to you think that this occurred? Were you tense or relaxed during this time? Overall, did the minute pass quickly or slowly?
Managers: Make Time Your Ally Monique Y. Wells Paris Muse of Time Management™ Certified Success Coach and Consultant All rights reserved
PrioritizationOrder of priority for establishment: – goals – projects – tasks
PrioritizationGoals should be:something that you think aboutregularly, not just once or twicea year!
PrioritizationGoals should be:– Specific: purpose is well defined (Who, What, Why, Where)– Measurable: can recognize when the goal has been achieved– Achievable: possible to succeed with available resources or to obtain the resources required– Relevant: move the business forward– Time-bound: there is a deadline
PrioritizationHow many of you know: Your company’s goals? Your department’s goals? Your manager’s goals? Your own goals?
Prioritization Projects should:- be designed to achieve goals- have definable deadlines- have a written plan- be recorded on your agenda
PrioritizationOn a daily basis, we focus on tasks.
PrioritizationTasks– The building blocks of projects– May be project-oriented or not project- oriented– Should be categorized as critical, important, or optional– Should have definable deadlines
PrioritizationTasks– May or may not need to be performed sequentially (written plan will help to determine this)– Should be recorded on your to-do list (handwritten or digital)
Focusing on an individual task Preparing to Launch
Focusing on an individual task The Golden Minute™
Focusing on an individual taskFocus Session Warm-up™: 1) Consult your daily planner. 2) Reduce/eliminate external distractions. 3) Limit interruptions. 4) Reduce/eliminate internal distractions. 5) Use The Golden Minute™. Then, get busy!
DelegationDelegated projects and tasks shouldbe:– Specific: purpose is well defined (Who, What, Why, Where)– Measurable: can recognize when the goal has been achieved– Agreed upon: all parties involved understand what is required and agree on the terms of completion***– Realistic: possible to succeed with available resources or to obtain the resources required– Time-bound: there is a deadline
Delegation Alexandre Dumas, père ca. 1865-1870 Photo by Etienne Carjat
DelegationDelegation process:1) Define the vision and the plan.2) Select the individual or team to be the delegatee.3) Assess the ability and training needs of the delegatee.4) Explain the reasons for delegating the task.5) State the expected results and explain their importance.6) Consider the resources required.
DelegationDelegation process:7) Identify the authority level that is being assigned.8) Agree to deadlines.9) Inform those who are affected by the project that it has been delegated.10) Keep an open line of communication with the delegatee and provide support.11) Evaluate progress.12) Provide feedback on results.
DelegationA good delegator willclarify which decisionsthe delegatee:– can make totally on his or her own,– can make but keep us informed,– must run by us first for approval,– will be making jointly with us, or– must have us make for them.
Getting over Overwhelm Regain control of your mostprecious resource – your time!
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Time is Precious!Thank you for yourattention! When you ring, I’ll sing.