PROJECT Planned set of interrelated tasksto be executed over a fixedperiod and within certain costand other limitations.
PROJECT PLANNING “Project planning is the discipline forstating how to complete a projectwithin a certain timeframe, usuallywith defined stages, and withdesignated resources.”
WHY? The key to a successful project is in planning Planning is the first thing you do whenundertaking a project The value of project planning saving money saving time saving many problems Remember: If you fail to plan, you plan to fail
Develop the ScheduleEstimate Activity DurationEstimate Resources for all ActivitiesDefine Sequence of ActivitiesCreate WBS & Create all DeliverablesReview the Project Charter
REVIEW THE PROJECTCHARTERObjectiveScopeConstraintsDeliverablesSuccessCriteria
CREATE WORK BREAKDOWNSTRUCTURELevel 4Level 3Level 2Level 1 SystemSubsystemTaskSubtaskTaskSubtask SubtaskSubsystemTaskSubtask
PROJECT DELIVERABLES Create a list of things that need to bedelivered to meet the defined goals Specify when and how each item mustbe delivered Add deliverables to the project planwith an estimated delivery date
SEQUENCE OF ACTIVITIES Do I have any time constraints? What is the relationship betweenactivities? Which activities can be done inparallel?ASK
ESTIMATE RESOURCES Which is the sequence? Which are my restrictions(time/cost)? For each activity, who do I need?Men Material MoneyASK
ESTIMATE DURATION What is the level of skill of eachresource assigned? To finalize each activity, how muchtime do we need?ASK
DEVELOP SCHEDULEUse Microsoft ProjectIdentify MilestonesIdentify Critical PathsOptimum Critical Path
CONTD.. Organize all the previous information using ascheduling software or template You may found that the project estimated deadline isnot aligned with the “imposed project deadline” bythe sponsor Renegotiate the deadline (project delay) Employ additional resources (additional money) Reduce the scope of the project (less deliverables) Be firm and do not make commitments other thanwhat your schedule and budget dictate
REMEMBER! Planning is requires team participation Another implementation of the sameproduct doesn’t mean the sameproject plan Plans always change and reprioritizewith situations
MIS & PROJECT PLANNINGInput• DataProcessing• Systemsoftware• ApplicationSoftwareOutput• Schedules,milestones,task list, etc.
SOFTWARE FOR PROJECT PLANNINGjxProjectdotProjectGanttProjectOpen WorkbenchSugar CRMProjectPierProject Professional 2013