Project Management An Overview By Stacey L. Vernooy

LOCATION February 9 th , 2007 Media Drinks DJ Food Security Ticket Sales Staff LCBO Beer Store Other + ICE

Organizational Culture “ Creative Sales and Marketing, IT strategies” ACE Management Group Designed by Stacey L. Vernooy Phone: 905-333-5698 [email_address] Owner / Operator Dining Room Kitchen Salad Pasta Grill Sales & Marketing Staff / Human Resources Operations

Function Arrangements Day : Sun / Mon / Tues / Wed / Thurs / Fri / Sat Date : YYYY – MMM – DD Time : AM / PM Status : Pending / Approved

Day :

Sun / Mon / Tues / Wed / Thurs / Fri / Sat

Date : YYYY – MMM – DD

Time : AM / PM

Status :

Pending / Approved

Function Arrangements Organization : < Company Name > Post As : < any outside or inside signage > Contact : < function details > On Site Convenor : < during the event who are the ‘point people >

Organization : < Company Name >

Post As :

< any outside or inside signage >

Contact : < function details >

On Site Convenor :

< during the event who are the ‘point people >

Billing Arrangements Address : < billing address > City : < billing city > Prov / State : < billing prov / state > Code : < billing postal code > Telephone : < contact phone # > Fax : < contact fax > Billing Instructions : < event close / invoice net 30 > Deposit : < amount paid >

Address : < billing address >

City : < billing city >

Prov / State : < billing prov / state >

Code : < billing postal code >

Telephone : < contact phone # >

Fax : < contact fax >

Billing Instructions :

< event close / invoice net 30 >

Deposit : < amount paid >

Function Time Start / Finish Room Maximum accomodation per room standing or seating and available seating arrangements #’s Expected / Guarenteed Price Setup

Time

Start / Finish

Room

Maximum accomodation per room standing or seating and available seating arrangements

#’s

Expected / Guarenteed

Price

Setup

Setup -- Tables Head Table < Yes or No > Display Table < Yes or No > Registration Table < Yes or No > Reserved Table < Yes or No > Table Cloths < Yes or No >

Head Table < Yes or No >

Display Table < Yes or No >

Registration Table < Yes or No >

Reserved Table < Yes or No >

Table Cloths < Yes or No >

Setup -- Compliments Table # ‘s ( alpha or numeric ) < Yes or No > Napkins < Yes or No > Ashtrays < Yes or No > Flowers < Yes or No > Candles < Yes or No >

Table # ‘s ( alpha or numeric ) < Yes or No >

Napkins < Yes or No >

Ashtrays < Yes or No >

Flowers < Yes or No >

Candles < Yes or No >

Setup -- Staffing Cake < Yes or No > Band / DJ < Yes or No > Waiter < Yes or No > Socan Fee < Yes or No > Other < Yes or No >

Cake < Yes or No >

Band / DJ < Yes or No >

Waiter < Yes or No >

Socan Fee < Yes or No >

Other < Yes or No >

Audio / Visual -- Equipment Podium < Yes or No > Risers < Yes or No > Flip Chart < Yes or No > Projection < Yes or No > Labour $ < Yes or No >

Podium < Yes or No >

Risers < Yes or No >

Flip Chart < Yes or No >

Projection < Yes or No >

Labour $ < Yes or No >

Audio / Visual -- Equipment Overhead < Yes or No > Screen < Yes or No > Microphone < Yes or No > Other Equipment < Yes or No > Other Personnel < Yes or No >

Overhead < Yes or No >

Screen < Yes or No >

Microphone < Yes or No >

Other Equipment < Yes or No >

Other Personnel < Yes or No >

Beverage Requirements Host Bar Start / Finish Cash Bar Start / Finish Wine with Dinner < Yes or No >

Host Bar

Start / Finish

Cash Bar

Start / Finish

Wine with Dinner < Yes or No >

Beverage Requirements Liqueur ( Premium ) < Yes or No > Domestic Beer < Yes or No > Imported Beer < Yes or No > Soft Drinks < Yes or No >

Liqueur ( Premium ) < Yes or No >

Domestic Beer < Yes or No >

Imported Beer < Yes or No >

Soft Drinks < Yes or No >

Beverage Requirements Aperitif < Yes or No > Liqueur < Yes or No > Wine < Yes or No > Other < Yes or No >

Aperitif < Yes or No >

Liqueur < Yes or No >

Wine < Yes or No >

Other < Yes or No >

Food & Beverage Requirements Menu Selections ‘ Feature Drink’ a cocktail to compliment or customize the night Light Reception appetizers served or available on a side station Appetizers ( Soup or Salad selection ) Entrees ( Beef, Chicken, Salmon, Pasta ) Rolls with butter for the table Wine Selection to be served with dinner: Additional bottles available on guest request < Yes or No > Dessert ( Cheesecake, Crème Brule, Pie, Chocolate Cake ) Soft Drinks, Coffee & Tea included ( often a standard )

Menu Selections

‘ Feature Drink’

a cocktail to compliment or customize the night

Light Reception

appetizers served or available on a side station

Appetizers ( Soup or Salad selection )

Entrees ( Beef, Chicken, Salmon, Pasta )

Rolls with butter for the table

Wine Selection to be served with dinner:

Additional bottles available on guest request < Yes or No >

Dessert ( Cheesecake, Crème Brule, Pie, Chocolate Cake )

Soft Drinks, Coffee & Tea included

( often a standard )

Promises & Contracts “ The devil is in the details” The finer points of having a good working relationship with the social committee, event co-ordinators and serving staff. Knowing your ‘point people’.

“ The devil is in the details”

The finer points of having a good working relationship with the social committee, event co-ordinators and serving staff. Knowing your ‘point people’.

Promises & Contracts “Bartender Fee of $80.00 will apply if sales are less than $300.” Large events require additional staffing and when the additional staffing is not required costs need to be allocated.

“Bartender Fee of $80.00 will apply if sales are less than $300.”

Large events require additional staffing and when the additional staffing is not required costs need to be allocated.

Promises & Contracts “ The above prices include applicable taxes and serve charges.” “ Guaranteed #’s are due 2 working days prior to the function. The guaranteed or attendance #, whichever is greater, will be charged. “ Large events require additional staffing and when the additional staffing is not required costs need to be allocated. KNOW YOUR GUESTS !!

“ The above prices include applicable taxes and serve charges.”

“ Guaranteed #’s are due 2 working days prior to the function. The guaranteed or attendance #, whichever is greater, will be charged. “

Large events require additional staffing and when the additional staffing is not required costs need to be allocated. KNOW YOUR GUESTS !!

Promises & Contracts “ We reserve the right to provide suitable function should attendance vary. “ “ Deposit is non-refundable.” “ CANCELLATION NOTE: If cancellation notice is not received 5 business days in advance, full room rental fees will be applied.”

“ We reserve the right to provide suitable function should attendance vary. “

“ Deposit is non-refundable.”

“ CANCELLATION NOTE: If cancellation notice is not received 5 business days in advance, full room rental fees will be applied.”

Agreement – Rules of Thumb “ Signatures and our word” Client & Catering representative signature and date. YYYY-MMM-DD

“ Signatures and our word”

Client & Catering representative signature and date.

YYYY-MMM-DD

Thank you Questions, Concerns, Comments