Project Management 101


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Executive Summary:

Project management begins with organization and execution but learn what key factors keep projects moving forward. Fundamentals, Scheduling, Quality control, Staff sourcing, keeping contacts, knowing who and when and where, even when the how may be delegated outside. Planning for an event, don’t miss this session!!! Learn how to manage the ‘paperwork’ behind the big events.

Rating: Business, Non-Technical

Published in: Business, Technology
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Project Management 101

  1. 1. Project Management An Overview By Stacey L. Vernooy
  2. 2. Project Management Fundamentals <ul><li>WHAT do we want to do…. </li></ul><ul><ul><ul><li>Organize an event </li></ul></ul></ul><ul><ul><ul><li>Implement a system </li></ul></ul></ul>
  3. 3. Organizational Culture “ Creative Sales and Marketing, IT strategies” ACE Management Group Designed by Stacey L. Vernooy Phone: 905-333-5698 [email_address] Owner / Operator Dining Room Kitchen Salad Pasta Grill Sales & Marketing Staff / Human Resources Operations
  4. 4. Organization ‘good managers generalize where they can, delegate and check what they must’ Management The ‘hybrid’ Sales & Marketing Human Resources & Communication Operations & IT
  5. 5. Project Management Fundamentals <ul><li>Answering the questions </li></ul><ul><ul><ul><li>What do we need to do ? </li></ul></ul></ul><ul><ul><ul><li>Who can do what tasks ? </li></ul></ul></ul><ul><ul><ul><li>When is the timeline ? </li></ul></ul></ul><ul><ul><ul><li>Where is the sourcing ? </li></ul></ul></ul><ul><ul><ul><li>Why is the justification ? </li></ul></ul></ul><ul><ul><ul><li>HOW…. </li></ul></ul></ul>
  6. 6. Project Management Fundamentals <ul><li>WHAT do we need to do…. </li></ul><ul><ul><ul><li>Outline core functions, key areas of delivery </li></ul></ul></ul><ul><ul><ul><li>Review previous and existing strategies </li></ul></ul></ul><ul><li>Who can we delegate… </li></ul><ul><ul><ul><li>Business or Technical teams </li></ul></ul></ul><ul><ul><ul><li>Full-time, Part-time or Contractors </li></ul></ul></ul>
  7. 7. Business vs Technical… <ul><li>Serving the ‘wider’ audience at what cost? </li></ul><ul><ul><li>When businesses ‘assume’ that the Top 20 always outweigh the majority. </li></ul></ul><ul><ul><li>Where is your ‘circle’ of influence, more important in sales, but relevant in networking </li></ul></ul><ul><ul><li>Impact assessment, not always ‘bang for the buck’ but duration of use </li></ul></ul><ul><ul><li>Best Investment opportunities, leveraging existing assets to full potential </li></ul></ul>
  8. 8. Scheduling and Timelines <ul><li>How best do we communicate… </li></ul><ul><ul><ul><li>Email - non intrusive, flexible schedules </li></ul></ul></ul><ul><ul><ul><li>Cell phone - immediate, mobile </li></ul></ul></ul><ul><ul><ul><li>Land Lines - availability, public listings, conference </li></ul></ul></ul><ul><ul><ul><li>In person meetings – short, immediate, effective ? </li></ul></ul></ul><ul><ul><ul><li>Web Cam - flexible schedule, addition of chat and attachments, conference ability, MUST syncronize voice and audio components </li></ul></ul></ul>
  9. 9. Where does implementation result in the most effective solution… <ul><li>Is travel necessary? cost effective, time supported </li></ul><ul><li>Is on-site support available? </li></ul><ul><li>Are resources close to location? </li></ul>
  10. 10. The allocations of expense… <ul><li>Why are we spending or allocating costs? </li></ul><ul><li>Do we have measurable objectives? </li></ul><ul><li>Do we have reasonable expectations? </li></ul><ul><li>Will the ‘return on investment’ be immediate, short-term or long-term? </li></ul>
  11. 11. How do we execute on ‘Game Day’? <ul><li>On-site ‘run through’, test the night before </li></ul><ul><ul><ul><li>How early to arrange set up? </li></ul></ul></ul><ul><ul><ul><li>How many people scheduled, when and at what time? </li></ul></ul></ul><ul><ul><ul><li>Set up team vs Clean up team? </li></ul></ul></ul><ul><ul><ul><li>Who is the ‘main event’ contact or co-ordinator? </li></ul></ul></ul><ul><ul><ul><li>Who is responsible for maintenance? </li></ul></ul></ul>
  12. 12. On with the show… <ul><li>All objectives outlined </li></ul><ul><li>All details delegated </li></ul><ul><li>All status updates received to make any adjustments as required </li></ul><ul><li>All questions addressed </li></ul><ul><li>Best foot forward, on with the show </li></ul>
  13. 13. Thank you Questions, Concerns, Comments